10035001-Event management contract African Union

Kurze Beschreibung

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a global service provider in the field of international cooperation for sustainable development dedicated to shaping a future worth living around the world. As a public-benefit federal enterprise, GIZ supports the German Government - in particular the Federal Ministry for Economic Cooperation and Development (BMZ) - and many public and private sector clients in achieving their objectives in international cooperation in around 120 countries.

Since 2004, GIZ has been a reliable and trusted partner of the African Union (AU) to enhance inclusive growth and sustainable development on the African continent in line with the AU"s Agenda 2063: The Africa We Want. With more than 200 staff, GIZ African Union cooperates with the AU Commission, as well as the AU"s specialised institutions and agency, such as the Development Agency AUDA-NEPAD, at continental, regional and national level in more than 35 member states. Key areas of engagement include Peacebuilding and Conflict Prevention, Governance and Migration, Sustainable Economic Growth and Employment, as well as Health and Social Development.

The GIZ African Union Office headquartered in Addis Ababa, Ethiopia, with further staff based in South Africa, Ghana and Germany provides services and support in the areas of procurement, financial management, events and travel, human resources, internal operations, communication and portfolio management to all GIZ programmes and projects that are implemented in partnership with the African Union.
Many GIZ AU programmes pursue a multi-level approach and work not only at the continental level, but also at the international, regional and national level. Most staff work in the respective offices while some are seconded to the Regional Economic Communities (RECs) including the Economic Community of West African States (ECOWAS), Southern African Development Community (SADC) and the East African Community (EAC) and to the AU"s Member States. They strategize together with the respective partners on how to best realize and implement continent-wide agendas, protocols and declarations. An important measure to create awareness and sensitize stakeholders that need to be involved in the design, implementation, and evaluation of continental, regional, and national policies - ranging from (high-level) policy-makers, legislators, representatives of the media, academia as well as private sector, and members of the civil society and different communities, including Civil Society Organizations (CSOs) - on relevant policy issues as well as facilitate networking between these actors are virtual and physical/face-to-face dialogue events. Such exchanges can focus on a particular country (national level), but also on specific regions or the continent as a whole (regional and continental level). The different exchange formats vary in length and number of participants.
Some GIZ AU projects organize many events per year, depending on the requests and needs of partners as well as commissioning parties.
Against this background, the projects within the GIZ AU portfolio across the four sectors, seek to engage an experienced Events management company with regional and international experience and networks in Africa and worldwide and a track-record of having supported different types of events on the continent and internationally, to provide events management services for its operations in Africa and the world in time and at a high level of flexibility, quality, efficiency, and reliability. The tender is open to international market.

Beschreibung der Beschaffung

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a global service provider in the field of international cooperation for sustainable development dedicated to shaping a future worth living around the world. As a public-benefit federal enterprise, GIZ supports the German Government - in particular the Federal Ministry for Economic Cooperation and Development (BMZ) - and many public and private sector clients in achieving their objectives in international cooperation in around 120 countries.

Since 2004, GIZ has been a reliable and trusted partner of the African Union (AU) to enhance inclusive growth and sustainable development on the African continent in line with the AU"s Agenda 2063: The Africa We Want. With more than 200 staff, GIZ African Union cooperates with the AU Commission, as well as the AU"s specialised institutions and agency, such as the Development Agency AUDA-NEPAD, at continental, regional and national level in more than 35 member states. Key areas of engagement include Peacebuilding and Conflict Prevention, Governance and Migration, Sustainable Economic Growth and Employment, as well as Health and Social Development.

The GIZ African Union Office headquartered in Addis Ababa, Ethiopia, with further staff based in South Africa, Ghana and Germany provides services and support in the areas of procurement, financial management, events and travel, human resources, internal operations, communication and portfolio management to all GIZ programmes and projects that are implemented in partnership with the African Union.
Many GIZ AU programmes pursue a multi-level approach and work not only at the continental level, but also at the international, regional and national level. Most staff work in the respective offices while some are seconded to the Regional Economic Communities (RECs) including the Economic Community of West African States (ECOWAS), Southern African Development Community (SADC) and the East African Community (EAC) and to the AU"s Member States. They strategize together with the respective partners on how to best realize and implement continent-wide agendas, protocols and declarations. An important measure to create awareness and sensitize stakeholders that need to be involved in the design, implementation, and evaluation of continental, regional, and national policies - ranging from (high-level) policy-makers, legislators, representatives of the media, academia as well as private sector, and members of the civil society and different communities, including Civil Society Organizations (CSOs) - on relevant policy issues as well as facilitate networking between these actors are virtual and physical/face-to-face dialogue events. Such exchanges can focus on a particular country (national level), but also on specific regions or the continent as a whole (regional and continental level). The different exchange formats vary in length and number of participants.
Some GIZ AU projects organize many events per year, depending on the requests and needs of partners as well as commissioning parties.
Against this background, the projects within the GIZ AU portfolio across the four sectors, seek to engage an experienced Events management company with regional and international experience and networks in Africa and worldwide and a track-record of having supported different types of events on the continent and internationally, to provide events management services for its operations in Africa and the world in time and at a high level of flexibility, quality, efficiency, and reliability. The tender is open to international market.

Services to be provided:

- GIZ AU requires the provision of comprehensive, end-to-end event management services for the planning, coordination, and execution of physical, virtual, and hybrid events. These services shall be delivered in a flexible and demand-driven manner, including the capacity to respond to short-notice requirements and multi-country implementation contexts. The contractor shall ensure that all services are delivered in full compliance with applicable GIZ rules and regulations, as well as relevant national legal frameworks.
- The events to be supported under this contract include small-scale (10-20 participants), medium-scale (20-40 participants), and large-scale events (up to 500 participants), sometimes big fare exhibitions up to 1000 participants as well as virtual events typically ranging from 50 to over 200 participants. The duration of events generally ranges from two to three days, with occasional extensions of up to five days, depending on programmatic needs.

Liste und kurze Beschreibung der Regeln und Kriterien

EN-A1: Principles for the execution of orders (Mit dem Angebot; Mittels Eigenerklärung): The eligbility criteria are not from the same category as stipulated above, as there is no suitable category.

1. Self-declaration: name of company and address, tax ID, registration and commercial register number or equivalent register in accordance with the legal provisions of the country of origin.
2. No grounds for exclusion pursuant to § 123, § 124 GWB, § 22 LkSG, EU-Russia sanctions

3. Declaration of bidding consortium and/or declaration of subcontractors (if applicable)

Liste und kurze Beschreibung der Regeln und Kriterien

EN-B1: Technical and professional ability (Mit dem Angebot; Mittels Eigenerklärung): 1. The technical assessment is only based on reference projects with a minimum commission value of 2000000 EUR (net).
2. At least 3 reference projects in the technical field Events' management including workshops, conferences, trainings, panel discussions, etc.including accommodation, transportation for participants and at least 2 reference projects in the region Africa in the last 36 months

Genaue Informationen über Fristen für Überprüfungsverfahren

According to Article 160, Section 3 of the German Act Against Restraint of Competition (GWB), application for review is not permissible insofar as
1. the applicant has identified the claimed infringement of the procurement rules before submitting the application for review and has not submitted a complaint to the contracting authority within a period of 10 calendar days; the expiry of the period pursuant to Article 134, Section 2 remains unaffected,
2. complaints of infringements of procurement rules that are evident in the tender notice are not submitted to the contracting authority at the latest by the expiry of the deadline for the application or by the deadline for the submission of bids, specified in the tender notice.
3. complaints of infringements of procurement rules that first become evident in the tender documents are not submitted to the contracting authority at the latest by the expiry of the deadline for application or by the deadline for the submission of bids,
4. more than 15 calendar days have expired since receipt of notification from the contracting authority that it is unwilling to redress the complaint.
Sentence 1 does not apply in the case of an application to determine the invalidity of the contract in accordance with Article 135, Section 1 (2). Article 134, Section 1, Sentence 2 remains unaffected.