Public Relations Agency for “Germany and India 2011-2012: Infinite Opportunities”

Goethe-Institut e.V.

On the occasion of completing 60 years of Indo-German diplomatic ties, a 15-month project series titled "Germany and India 2011-2012: Infinite Opportunities" or The Year of Germany in India will be held in India starting September 2011 until November 2012. The event series will cover the fields of politics, business, culture, education, science and research.
The project executing agencies involved in the Year of Germany are the German Foreign Office, the Goethe-Institut, the Asia-Pacific Committee of German Business (APA), and the German Federal Ministry for Education and Research (BMBF). On behalf of the project executing agencies, the contractee would like to award a contract for communications support for The Germany Year in India from agencies across Europe and India.

Deadline

Die Frist für den Eingang der Angebote war 2011-04-25. Die Ausschreibung wurde veröffentlicht am 2011-04-11.

Anbieter

Die folgenden Lieferanten werden in Vergabeentscheidungen oder anderen Beschaffungsunterlagen erwähnt:

• Avian Media

Wer?

• Goethe-Institut e.V.

Wie?

• Unternehmens- und Managementberatung › Öffentlichkeitsarbeit

Wo?

• Deutschland

Geschichte der Beschaffung

Datum	Dokument
2011-04-11	Auftragsbekanntmachung
2011-04-13	Ergänzende Angaben
2011-07-15	Ergänzende Angaben
2011-12-20	Bekanntmachung über vergebene Aufträge

Auftragsbekanntmachung (2011-04-11)
Objekt
Umfang der Beschaffung
Titel: Öffentlichkeitsarbeit
Menge oder Umfang:

The mandate includes particularly:a) Further developing / refining of the communication strategy for media related work required for the project series titled: "Germany and India 2011–2012: Infinite Opportunities" in India;b) Implementing the communication strategy in coordination with the project management (Goethe Institut/Max Mueller Bhavan, New Delhi) and The German Embassy, New Delhi;c) Finalising and implementing media partnerships (television, radio, print, outdoor, online);d) Organising and conducting press conferences, press briefings, background talks, interviews for the project series titled: "Germany and India 2011–2012: Infinite Opportunities";e) Preparing and distributing press material to relevant media;f) Supporting the project management’s PR team on day to day requests from media and public;g) Media monitoring: evaluation and documentation (press clippings).The contract will commence with the warm-up phase during July/August/September 2011 and run from the start of 23.9.2011 until the completion of the project in November 2012.

Metadaten der Bekanntmachung
Originalsprache: Englisch 🗣️
Dokumenttyp: Auftragsbekanntmachung
Art des Auftrags: Dienstleistungen
Verordnung: Europäische Union
Gemeinsames Vokabular für öffentliche Aufträge (CPV)
Code: Öffentlichkeitsarbeit 📦

Verfahren
Verfahrensart: Beschleunigtes Verhandlungsverfahren
Angebotsart: Angebot für alle Lose
Vergabekriterien
Wirtschaftlichstes Angebot

Öffentlicher Auftraggeber
Identität
Land: Deutschland 🇩🇪
Art des öffentlichen Auftraggebers: Sonstiges
Postanschrift: Dachauer Str. 122
Postleitzahl: 80637
Postort: Munich
Kontakt
Internetadresse: http://www.goethe.de/delhi 🌏
E-Mail: sievers@delhi.goethe.de 📧

Referenz
Daten
Absendedatum: 2011-04-11 📅
Einreichungsfrist: 2011-04-25 📅
Veröffentlichungsdatum: 2011-04-13 📅
Kennungen
Bekanntmachungsnummer: 2011/S 72-118491
ABl. S-Ausgabe: 72

Objekt
Umfang der Beschaffung
Kurze Beschreibung:

The project executing agencies involved in the Year of Germany are the German Foreign Office, the Goethe-Institut, the Asia-Pacific Committee of German Business (APA), and the German Federal Ministry for Education and Research (BMBF). On behalf of the project executing agencies, the contractee would like to award a contract for communications support for The Germany Year in India from agencies across Europe and India.

Menge oder Umfang:

The mandate includes particularly:

a) Further developing / refining of the communication strategy for media related work required for the project series titled: "Germany and India 2011–2012: Infinite Opportunities" in India;

b) Implementing the communication strategy in coordination with the project management (Goethe Institut/Max Mueller Bhavan, New Delhi) and The German Embassy, New Delhi;

c) Finalising and implementing media partnerships (television, radio, print, outdoor, online);

d) Organising and conducting press conferences, press briefings, background talks, interviews for the project series titled: "Germany and India 2011–2012: Infinite Opportunities";

e) Preparing and distributing press material to relevant media;

f) Supporting the project management’s PR team on day to day requests from media and public;

g) Media monitoring: evaluation and documentation (press clippings).

The contract will commence with the warm-up phase during July/August/September 2011 and run from the start of 23.9.2011 until the completion of the project in November 2012.

Dauer: 17 Monate
Ort der Leistung
Hauptstandort oder Erfüllungsort: India.

Rechtliche, wirtschaftliche, finanzielle und technische Informationen
Bedingungen für die Teilnahme
Befähigung zur Berufsausübung: Bidders should provide details on the organisational structure in a A4 sheet.
Wirtschaftliche und finanzielle Leistungsfähigkeit:

In your expression of interest please answer the following question:

Does the applicant have stable and sufficient sources of finance and are able to provide relevant documents to support on request?

Technische und berufliche Fähigkeiten:

In your expression of interest answer the following questions with relevant examples and case-studies, including min. 2 references:

(Each answer should be accompanied by max one A4 sheet example/case study).

1.1 Does the applicant have sufficient experience of project management?

1.2 Does the applicant have experience in dealing with large international events?

1.3 Does the applicant have experience and relevant contacts in the field of politics, business, culture, science and research?

1.4 Does the applicant have sufficient communications & PR expertise? (notably knowledge of the issues to be addressed, understanding of TA and proposing ideas to reach out to TA)

1.5 Does the applicant have sufficient management capacity? (including staff, equipment and ability to handle the budget for the action)? (e.g. EU based agency must have offices and qualified staff based in India)

1.6 Does the applicant have the language and cultural sensitivity to manage such a project ? e.g excellent English language skills are required and additionally Hindi and other regional Indian languages are appreciated.

1.7 Does the applicant have a "Pan-India" network and access to the key and top editorial contacts within the Indian media market (print, TV, radio, online)?

1.8 Does the applicant have experience in event marketing?

1.9 Does the applicant have prior experience in managing PR/communications needs for German organisations, corporates, projects and events?

Auftragsausführung
Rechtsform der Gruppe von Wirtschaftsteilnehmern, an die der Auftrag vergeben werden soll:

Only the members of a bidder consortium need to sign the following declaration:

Consortium declaration.

Today .......................2011 in the town of ........................................... the undersigned:

(Name of consortium, address, representative), in our capacity of bidder for public relations services for the project series: "Germany and India 2011-2012: Infinite Opportunities".

1. (Name of company, address, representative), in our capacity of leading organization of (name of consortium), bidder for public relations services for the project series: "Germany and India 2011-2012: Infinite Opportunities"

2. (Name of company, address, representative), in our capacity of member of (name of consortium), bidder for public relations services for the project series: "Germany and India 2011-2012: Infinite Opportunities"

(Insert all members of the consortium).

Hereby solemnly declare that at the time of application:

1. We have reached a partnership agreement in order to establish a bidder consortium, we understand our role and responsibilities with regard to the above project and we agree to comply with the established good partnership practices if we are shortlisted;

2. We declare that if we are approved and subsequently invited to submit offers, our proposed work methodology will be strictly followed;

3. We agree that our offer be disqualified in case of gross incompliance;

4. We undertake that, in case we are eventually selected as a contractor regarding this tender, we will sign a detailed agreement with precise distribution of responsibilities, thereby making this agreement an integral part of our consortium contract and submit it to the Contracting Authority;

5. We assign one member of the consortium to have the legal power to make the bid, give and receive statements, and sign contracts on behalf of the consortium;

6. We will be jointly and severally responsible for performance of the contract if the contract is awarded to the consortium;

7. We declare one bank account for all financial transactions regarding the contract with discharging effect for any further obligations;

8. We do not participate in this invitation to bid procedure with a separate proposal on our own, or/including as a member of another consortium.

Declared on (date): .........................................

For the consortium:

(Signature).

For the leading organization:

For member:

Sonstige besondere Bedingungen:

In case of subcontracting:

The bidding party has to state his subcontractor in the following format (name of company, address, representative) and is not allowed to change the subcontractor after submitting the proposal /bid/ offer.

Namen und berufliche Qualifikationen des Personals ✅

Verfahren
Begründung des beschleunigten Verfahrens: In line with §§ 3 III b, c; 12 IV 2 EG VOL/A.
Mindestzahl der Bewerber: 4
Höchstzahl der Bewerber: 6
Objektive Auswahlkriterien:

a) Applicant’s communications & PR related experience and expertise, assessed on the basis of reference projects in which the applicant has provided services comparable to those requested by Goethe Institut/Max Mueller Bhavan in terms of size, complexity and public scrutiny. &;

b) Applicant’s general capacity to carry out a project of this size in terms of technical resources (IT, infrastructure and applications) and human resources (composition of staff and qualifications of staff members); the contracting authority is allowed to gradually reduce the number of participants, solutions to be discussed or tenders to be negotiated.

Sprachen
Sprache: Englisch 🗣️
Sonstige Sprachen: EOIs will be accepted in due time by email under: tender@germany-and-india.com.

Öffentlicher Auftraggeber
Identität
Name des öffentlichen Auftraggebers: Goethe-Institut e.V.
Andere Art des öffentlichen Auftraggebers: Other
Kontakt
Kontaktperson: Goethe Institut / Max Mueller Bhavan, New Delhi
Mr. Heiko Sievers
Internetadresse: www.goethe.de/delhi 🌏
Name: Goethe Institut / Max Mueller Bhavan, New Delhi
Postanschrift: 3, Kasturba Gandhi Marg
Postort: New Delhi
Postleitzahl: 110001
Land: Indien 🇮🇳
Kontaktperson: Ms. Ketaki Golatkar
Telefon: +91 1124107403/404 📞
E-Mail: k.golatkar@germany-and-india.com 📧
Fax: +91 1124107405 📠
Name: Goethe Institut / Max Mueller Bhavan New Delhi
Goethe-Institut / Max Mueller Bhavan, New Delhi
E-Mail: tender@germany-and-india.com 📧

Ergänzende Informationen
Körper überprüfen
Name: Vergabekammer des Bundes beim Bundeskartellamt
Postanschrift: Kaiser-Friedrich-Straße 16
Postort: Bonn
Postleitzahl: 53113
Land: Deutschland 🇩🇪
Informationen zu Fristen für Nachprüfungsverfahren:

A procedure before the Vergabekammer in line with §§ 197 pp. GWB must be issued within 15 calendar days after the rejection of the appeal by the Contracting Authority. (§ 107 Abs.3 Satz 1 Nr.4 GWB).

Dienststelle, bei der Informationen über das Überprüfungsverfahren eingeholt werden können
Name: see VI.4.1)
Quelle: OJS 2011/S 072-118491 (2011-04-11)

Ergänzende Angaben (2011-04-13)
Objekt
Metadaten der Bekanntmachung
Dokumenttyp: Ergänzende Angaben

Referenz
Daten
Absendedatum: 2011-04-13 📅
Veröffentlichungsdatum: 2011-04-16 📅
Kennungen
Bekanntmachungsnummer: 2011/S 75-121942
Verweist auf Bekanntmachung: 2011/S 72-118491
ABl. S-Ausgabe: 75
Quelle: OJS 2011/S 075-121942 (2011-04-13)

Ergänzende Angaben (2011-07-15)
Referenz
Daten
Absendedatum: 2011-07-15 📅
Einreichungsfrist: 2011-07-25 📅
Veröffentlichungsdatum: 2011-07-20 📅
Kennungen
Bekanntmachungsnummer: 2011/S 137-226843
ABl. S-Ausgabe: 137
Quelle: OJS 2011/S 137-226843 (2011-07-15)

Bekanntmachung über vergebene Aufträge (2011-12-20)
Objekt
Metadaten der Bekanntmachung
Dokumenttyp: Bekanntmachung über vergebene Aufträge

Verfahren
Angebotsart: Entfällt

Öffentlicher Auftraggeber
Identität
Postort: München
Kontakt
Internetadresse: http://www.goethe.de 🌏

Referenz
Daten
Absendedatum: 2011-12-20 📅
Veröffentlichungsdatum: 2011-12-22 📅
Kennungen
Bekanntmachungsnummer: 2011/S 246-399203
ABl. S-Ausgabe: 246

Objekt
Ort der Leistung
Hauptstandort oder Erfüllungsort: Indien.

Verfahren
Vergabekriterien
Kriterium: 1. Relevace of the action (creative strategie evaluation) (25)
2. Effectiveness and feasability of the action (25)
3. Budget (50)

Auftragsvergabe
Datum des Vertragsabschlusses: 2011-10-20 📅
Name: Avian Media
Postanschrift: Lajpat Nagar - II, A-33, 2nd floor
Postort: New Delhi
Postleitzahl: 11024
Land: Indien 🇮🇳
Informationen über Ausschreibungen
Anzahl der eingegangenen Angebote: 6

Ergänzende Informationen
Körper überprüfen
Postanschrift: Kaiser-Friedrich-Str. 16
Dienststelle, bei der Informationen über das Überprüfungsverfahren eingeholt werden können
Name: see VI.4.1
Quelle: OJS 2011/S 246-399203 (2011-12-20)

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