Marine Warranty Services: Frame contract for the Vattenfall Business Unit Offshore regarding Wind Offshore Wind installation and commissioning projects in the North Sea and Baltic Sea

Vattenfall Europe Windkraft GmbH

The Contractor provides Marine Warranty Survey Services and has considerable skill, knowledge and experience in that field (see also III.2.3).
Main place of performances: Vattenfall project offices (London and Hamburg); Contractor offices and land based facilities or locations and Pre-assembly, Load-Out and construction sites.

Deadline

Die Frist für den Eingang der Angebote war 2013-06-03. Die Ausschreibung wurde veröffentlicht am 2013-04-30.

Wer?

• Vattenfall Europe Windkraft GmbH

Wie?

• Beratung im Tief- und Hochbau › Beratung für Transportsysteme
• Zusatzversicherungen › Versicherungsberatung

Wo?

• Extra-Regio NUTS 2 › Extra-Regio NUTS 3
• Extra-Regio NUTS 2 › Extra-Regio NUTS 3

Geschichte der Beschaffung

Datum	Dokument
2013-04-30	Auftragsbekanntmachung
2013-07-09	Ergänzende Angaben

Auftragsbekanntmachung (2013-04-30)
Objekt
Umfang der Beschaffung
Titel: Versicherungsberatung
Menge oder Umfang:

Frame contract for the Vattenfall Business Unit Offshore Wind.Main place of performances: Offshore Wind installation and commissioning projects in the North Sea and Baltic Sea.

Metadaten der Bekanntmachung
Originalsprache: Englisch 🗣️
Dokumenttyp: Auftragsbekanntmachung
Art des Auftrags: Dienstleistungen
Verordnung: Europäische Union
Gemeinsames Vokabular für öffentliche Aufträge (CPV)
Code: Versicherungsberatung 📦

Verfahren
Verfahrensart: Verhandlungsverfahren
Angebotsart: Angebot für alle Lose
Vergabekriterien
Wirtschaftlichstes Angebot

Öffentlicher Auftraggeber
Identität
Land: Deutschland 🇩🇪
Art des öffentlichen Auftraggebers: Versorgungsunternehmen
Name des öffentlichen Auftraggebers: Vattenfall Europe Windkraft GmbH
Postanschrift: Überseering 12
Postleitzahl: 22297
Postort: Hamburg
Kontakt
Internetadresse: http://www.vattenfall.de 🌏
E-Mail: thomas.voigt@vattenfall.de 📧
Telefon: +49 4063962587 📞
Fax: +49 4063962620 📠

Referenz
Daten
Absendedatum: 2013-04-30 📅
Einreichungsfrist: 2013-06-03 📅
Veröffentlichungsdatum: 2013-05-03 📅
Kennungen
Bekanntmachungsnummer: 2013/S 086-146428
ABl. S-Ausgabe: 86
Zusätzliche Informationen

The application and tender procedure is conducted in accordance with the German law. Pursuant to this regulation the following procedural guidelines have to be observed: A. Formal. 1. The participation application and the corresponding confirmations/declarations/documentation must be made in writing and in English and additional electronic on a data carrier (CD) (submission to the specified point of contact by the closing date – submission by telefax or electronic form, e.g. by e-mail, is not sufficient). 2. All declarations and confirmations specified in the announcement must be submitted completely. The participation application, confirmations and declarations must be signed personally, original and as legally binding. Copies or Scans of signatures are not allowed. 3. The application documents must be structured according to No. III. 2) and have to contain the requested information in the respective category. Otherwise the awarding authority is not obliged to take such information into consideration. A reference to an earlier application is not sufficient. 4. The application must contain the applicant's consent to the fact that the awarding authority may be exchanged with another entity. It might be necessary to change the awarding authority to a separate legal entity within the group of the awarding authority in the course of the tender procedure. 5. Applicants who are not seated in Germany shall submit their registry copies, confirmations, certifications and qualifications in accordance with the legal requirements of the seating country. 6. Applicants shall state in their application details of any service(s) / work for execution of services, are to be awarded to third parties as subcontractors. In such case, an index of subcontractors with corresponding service(s) / work and the necessary information/declarations/confirmations must be attached to the application. 7. The obligation of the submission of certificates is not applicable, if a comparable register does not exist or if a registration is not necessary in the particular country. In this case applicant has to give sufficient evidence that a comparable register does not exist or if a registration is not necessary. 8. The required information, declarations and confirmations do not constitute minimum conditions. Essential information, i.e. information which absolutely must be submitted by the end of the application period, is designated as „minimum conditions”. Delay or failure to submit information designated as “minimum conditions” will result in exclusion from the procedure. The awarding authority reserves the right to require further declarations and confirmations, but is not obliged to do so, neither are the applicants entitled to complete their documents. 9. The decision on the invitation to tender will take into account the principles of transparency, equal access, publicity and equal treatment. 10. Regarding to the technical capacity (point III.2.3 of this publication) and deviant to the additional information (point VI.3 of this publication) the bidder has to be able to create necessary documents for permissions in English and / or German. 11. The awarding authority is not liable for any costs incurred by the applicants nor shall it reimburse any expenses or losses which applicants incur or suffer in connection with the application procedure, including in the event of a cancellation. B. Selecting the operators who will be invited to tender. The awarding authority will examine the participation applications in a four-stage process: 1. Examination of the required confirmations and qualifications, 2. Examination of potential reasons for exclusion („minimum conditions“), 3. Examination of the suitability of the applicant in accordance with the published participation conditions which are not designated as minimum condition. 4. In case that as an result of the examination more than 5 applicants will meet the required demands, the awarding authority reserves the right to send out the invitation to tender (ITT) to the most suitable applicants in consideration of the following qualification criteria: — All required information, declarations and confirmations designated as “other information” will be evaluated each with 1 point if submitted; otherwise with 0 points. — Information, declarations and confirmations regarding applicant will be evaluated in total with 14 points by the awarding authority. The evaluation will follow in accordance with the valuation rules for the particularly qualification criteria. The applicants selection will follow the rank as a summery of the awarded scores. The five best applicants will be selected. The higher rank, the better. C. Conditions relating to the contract 1. The awarding of the contract is subject to approval by the corporate bodies of the awarding authority (i.e. Board of Directors of Vattenfall AB) (organ reservation). 2. The awarding of the contract is subject to the confirmation by the awarding authority that the work described in this announcement will be carried out with commercial reasonableness. 3. The awarding of the contract is subject to the issuance of the necessary permits, approvals and regulatory licenses. 4. The awarding authority reserves the right to cancel the tender procedure in its entirety or in parts at any time. 5. The awarding authority is not liable for any costs incurred by the bidders nor shall it reimburse any expenses or losses which bidders incur or suffer in connection with the tender procedure, including in the event of a cancellation.

Zusätzliche Informationen

The application and tender procedure is conducted in accordance with the German law. Pursuant to this regulation the following procedural guidelines have to be observed:

A. Formal.

1. The participation application and the corresponding confirmations/declarations/documentation must be made in writing and in English and additional electronic on a data carrier (CD) (submission to the specified point of contact by the closing date – submission by telefax or electronic form, e.g. by e-mail, is not sufficient).

2. All declarations and confirmations specified in the announcement must be submitted completely. The participation application, confirmations and declarations must be signed personally, original and as legally binding. Copies or Scans of signatures are not allowed.

3. The application documents must be structured according to No. III. 2) and have to contain the requested information in the respective category. Otherwise the awarding authority is not obliged to take such information into consideration. A reference to an earlier application is not sufficient.

4. The application must contain the applicant's consent to the fact that the awarding authority may be exchanged with another entity. It might be necessary to change the awarding authority to a separate legal entity within the group of the awarding authority in the course of the tender procedure.

5. Applicants who are not seated in Germany shall submit their registry copies, confirmations, certifications and qualifications in accordance with the legal requirements of the seating country.

6. Applicants shall state in their application details of any service(s) / work for execution of services, are to be awarded to third parties as subcontractors. In such case, an index of subcontractors with corresponding service(s) / work and the necessary information/declarations/confirmations must be attached to the application.

7. The obligation of the submission of certificates is not applicable, if a comparable register does not exist or if a registration is not necessary in the particular country. In this case applicant has to give sufficient evidence that a comparable register does not exist or if a registration is not necessary.

8. The required information, declarations and confirmations do not constitute minimum conditions. Essential information, i.e. information which absolutely must be submitted by the end of the application period, is designated as „minimum conditions”. Delay or failure to submit information designated as “minimum conditions” will result in exclusion from the procedure. The awarding authority reserves the right to require further declarations and confirmations, but is not obliged to do so, neither are the applicants entitled to complete their documents.

9. The decision on the invitation to tender will take into account the principles of transparency, equal access, publicity and equal treatment.

10. Regarding to the technical capacity (point III.2.3 of this publication) and deviant to the additional information (point VI.3 of this publication) the bidder has to be able to create necessary documents for permissions in English and / or German.

11. The awarding authority is not liable for any costs incurred by the applicants nor shall it reimburse any expenses or losses which applicants incur or suffer in connection with the application procedure, including in the event of a cancellation.

B. Selecting the operators who will be invited to tender.

The awarding authority will examine the participation applications in a four-stage process:

1. Examination of the required confirmations and qualifications,

2. Examination of potential reasons for exclusion („minimum conditions“),

3. Examination of the suitability of the applicant in accordance with the published participation conditions which are not designated as minimum condition.

4. In case that as an result of the examination more than 5 applicants will meet the required demands, the awarding authority reserves the right to send out the invitation to tender (ITT) to the most suitable applicants in consideration of the following qualification criteria:

— All required information, declarations and confirmations designated as “other information” will be evaluated each with 1 point if submitted; otherwise with 0 points.

— Information, declarations and confirmations regarding applicant will be evaluated in total with 14 points by the awarding authority.

The evaluation will follow in accordance with the valuation rules for the particularly qualification criteria.

The applicants selection will follow the rank as a summery of the awarded scores. The five best applicants will be selected. The higher rank, the better.

C. Conditions relating to the contract

1. The awarding of the contract is subject to approval by the corporate bodies of the awarding authority (i.e. Board of Directors of Vattenfall AB) (organ reservation).

2. The awarding of the contract is subject to the confirmation by the awarding authority that the work described in this announcement will be carried out with commercial reasonableness.

3. The awarding of the contract is subject to the issuance of the necessary permits, approvals and regulatory licenses.

4. The awarding authority reserves the right to cancel the tender procedure in its entirety or in parts at any time.

5. The awarding authority is not liable for any costs incurred by the bidders nor shall it reimburse any expenses or losses which bidders incur or suffer in connection with the tender procedure, including in the event of a cancellation.

Objekt
Umfang der Beschaffung
Dienstleistungskategorie: 27
Kurze Beschreibung:

The Contractor provides Marine Warranty Survey Services and has considerable skill, knowledge and experience in that field (see also III.2.3).

Main place of performances: Vattenfall project offices (London and Hamburg); Contractor offices and land based facilities or locations and Pre-assembly, Load-Out and construction sites.

Menge oder Umfang:

Frame contract for the Vattenfall Business Unit Offshore Wind.

Main place of performances: Offshore Wind installation and commissioning projects in the North Sea and Baltic Sea.

Beschreibung der Optionen:

Option 1: 1st Prolongoation for 1 year.

Option 2: 2nd Prolongation for 1 additional year.

Ort der Leistung
Hauptstandort oder Erfüllungsort: Offshore Sites in the Northern or Baltic See.

Rechtliche, wirtschaftliche, finanzielle und technische Informationen
Bedingungen für die Teilnahme
Befähigung zur Berufsausübung:

1. Cover letter with information about the applicant's business case and the structure of applicant's entity (other information).

2. Copy of an up to (not older than 6 months since announcement date) date registry entry in the companies or professional register (or similar) of the country in which the applicant is seated, issued by the responsible authority (minimum condition).

3. Confirmation of current membership of a professional association (e.g. Chamber of Engineers or similar organization) of the country in which the applicant is seated, issued by the responsible authority (other information).

4. Current confirmation of payment of taxes and social security contributions in the country in which the applicant is seated, issued by the responsible authority (e. g. Germany: Finanzamt and Krankenkasse; UK: HM revenue and customs; The Netherlands: Belastingdienst; Denmark: Erhvervs- og Selbskabsstyrelsen) (minimum condition).

5. Self-declaration about the absence of the following circumstances (minimum conditions):

a) any preconditions which could lead to bankruptcy or any similar financial situation,

b) convictions for an offence committed by applicant or applicant's management in connection with professional conduct,

c) any circumstances with regard to grave professional misconduct committed by applicant or applicant's management,

d) of the fact that the applicant has not been charged by a court to be in serious breach of a contract,

e) of any conflict of interest,

f) of any misrepresentation in supplying the information required by awarding authority of contacts with other applicants or bidders with the purpose of restraining competition (e.g. due to lack of funds).

For further information please check No. VI.3) of this notice.

The lack of confirmations/declarations/documentation designated as "minimum condition" information/ formalities will result in exclusion from the further award procedure.

If the bidder or bidder consortium, if this is applicable for the scope of work, intends to make use of the resources of third parties/sub-contractors for confirmation of the performance capability in the course of the participation competition, the above declarations and confirmations regarding to the proportional scope of work must also be submitted with regard to the third parties/sub-contractors.

Wirtschaftliche und finanzielle Leistungsfähigkeit:

1. Information and formalities necessary for evaluating if the requirements are met: i. Respondent or, if applicable its parents, shall have the reputable and healthy financial standing necessary to execute the announced Contract with the corresponding risk profile. The yearly turnover average over the last three years will be minimal 1 times the Estimated Contract value.

2. Information part of the Respondents Application: Full audited, consolidated annual reports, including management report and explanatory notes and with a non-qualified auditor opinion, for the most recent three years for the Respondent and, if applicable its parents. In case of a Joint Venture, please include this information for each partner. Additional financial information must be provided that relates specifically to the field of business related to the scope of the announced contract.

3. At contract award, Respondent is willing to issue performance bonds of approx. 15% of the annual contract amount, valid for the contract duration, in a form and amount acceptable to Vattenfall and by an independent, third party bank with a minimum A-/A3 (rating by Standard Poor's and/or Moody's).

4. Information part of the Respondents Application: Duly signed declaration from the Respondent stating its unconditional willingness to issue such guarantee at contract award or as stated in the Contract.

5. Information required at conditional contract award: Duly signed Performance Guarantee part of the Contract and according to the format included in the ITT.

6. At contract award, Respondent is willing to issue security for any advance payments with advance payment bonds in a form and amount acceptable to Vattenfall and by an independent, third party bank with a minimum rating of A-/A3 (rating by Standard Poor's and/or Moody's).

7. Information part of the Respondents Application: Duly signed declaration from the Respondent stating its unconditional willingness to issue such guarantee at contract award or as stated in the Contract.

8. Information required at conditional contract award: Duly signed Advance Payment Guarantee part of the Contract and according to the format included in the ITT.

9. Respondent shall provide an overview of the corporate legal structure of Respondents or its parent (if applicable).

10. Information part of the Respondents Application: Overview of corporate legal ownership structure of Respondent or, if applicable, its parents.

11. A full credit check and financial assessment will be part of the evaluation procedure.

All these informations are minimum conditions.

Technische und berufliche Fähigkeiten:

1) Particular references, not older than 5 years, for services as requested under II.1.5) of this Contract Notice taking into account detailed information about:

a) participation in offshore projects;

b) participation in offshore wind projects;

c) particular experience of contractor and sub-contractor(s) (minimum condition: one (1) reference for all services under II.1.5).

2) Confirmation that the applicant, in the event of contract award, is able to fulfil the contract in accordance with the applicable rules, permissions and other local rules (other information).

3) Information on the safety, health and environmental management system of the applicant (including statistics about accidents or lost time accidents for a period of the last 3 years). (other information).

4) The applicant has to provide information regarding the use of the resources of third parties/sub-contractors to comply with the helicopter and service requirements under II.1.5.) of this Contract Notice. (other information).

Score scheme for references under Section III.2.3) 1) – 4)

Scores for 1):

— 4 or more accepted references will be evaluated with 8 points.

— 3 accepted references will be evaluated with 6 points.

— 2 accepted references will be evaluated with 3 points.

— 1 accepted reference will be evaluated with 1 point.

— For each accepted references under 1b) one additional point will be granted. A maximum of 3 references per criteria 1b) will be evaluated.

— the actuality of the comparable references in accordance with 1a -1c) (reference date is the publication date of this order announcement and the Final Taking Over of the reference): (An actuality of 3 references less than 3 years will be evaluated with 3 points. An actuality of 2 references less than 3 years will be evaluated with 2 points. An actuality of 1 reference less than 3 years will be evaluated with 1 point).

Auftragsausführung
Geforderte Kautionen und Garantien:

In case that the bidder is no Ultimate Parent Company the bidder has to provide a Parent Company Guarantee in addition to other Guarantees. Details will be provided in the invitation to tender (ITT).

Wichtigste Finanzierungsbedingungen und Zahlungsmodalitäten und/oder Verweis auf die einschlägigen Bestimmungen, die sie regeln: Details will be provided in the invitation to tender (ITT).
Rechtsform der Gruppe von Wirtschaftsteilnehmern, an die der Auftrag vergeben werden soll:

Two or more applicants may also form a grouping in the form of an application consortium in order to obtain an ITT. No specific legal form is required but the individual members of such a consortium should be jointly and separately liable for performance of the contract. The application and later bidder consortium shall remain unchanged throughout the whole procedure until the works have been completed. If unforeseen circumstances require a change in the composition of such consortium, the awarding authority may allow such change at its sole discretion provided that the change does not distort competition amongst the applicants.

Verfahren
Laufzeit der Rahmenvereinbarung in Jahren: 3
Sprachen
Sprache: Englisch 🗣️

Öffentlicher Auftraggeber
Kontakt
Kontaktperson: Herr Voigt
Internetadresse: www.vattenfall.de 🌏
Name: Vattenfall Europe Windkraft GmbH c/o Vattenfall Europe AG
Kontaktperson: Angebotseingangsstelle
URL der Teilnahme: www.vattenfall.de 🌏

Referenz
Daten
Datum des Beginns: 2013-08-01 📅
Datum des Endes: 2016-07-31 📅

Ergänzende Informationen
Körper überprüfen
Name: Vergabekammer bei der Finanzbehörde Hamburg
Postanschrift: Gänsemarkt 36
Postort: Hamburg
Postleitzahl: 20354
Land: Deutschland 🇩🇪
Informationen zu Fristen für Nachprüfungsverfahren:

Appeals have to be done immediately; the undefined term “immediately” is hereby fixed on 5 calendar days.

In accordance with § 107 Abs 3 S. 1 Nr 2, 3 and 4 GWB (Gesetz gegen Wettbewerbbeschränkungen; German Competition Act), a “Nachprüfungsantrag” (formal review proceedings) is inadmissible:

a) if violations of tender regulations that can be recognized in the announcement have not been complained against towards the tendering authority before the date referred to in the announcement for the submission of bids or applications (§ 107 Abs 3 S. 1 Nr 2 GWB);

b) if violations of tender regulations that can only be recognized in the tender documents have not been complained against towards the tendering authority before the date referred to in the announcement / the invitation to tender or applications (§ 107 Abs 3 S. 1 Nr 3 GWB);

c) if more than 15 calendar days have passed since the reply by the tendering authority that he will not remedy a complaint.

Quelle: OJS 2013/S 086-146428 (2013-04-30)

Ergänzende Angaben (2013-07-09)
Objekt
Metadaten der Bekanntmachung
Dokumenttyp: Ergänzende Angaben

Referenz
Daten
Absendedatum: 2013-07-09 📅
Veröffentlichungsdatum: 2013-07-11 📅
Kennungen
Bekanntmachungsnummer: 2013/S 133-230296
Verweist auf Bekanntmachung: 2013/S 86-146428
ABl. S-Ausgabe: 133
Quelle: OJS 2013/S 133-230296 (2013-07-09)

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