Fabrication surveillance/ Client representation for the steelwork fabrication and corrosion protection of an offshore wind farm substation (OSS)

Menge oder Umfang

The scope of works for the fabrication surveillance of an offshore substation includes the following:— Review and comment on fabricator's documentation (e.g. Inspection and Test Plan, Welding Procedure Specifications, Welding Procedure Qualification Records, Quality Plans, HSSE plans) as requested by the Employer;— Monitor steelwork fabrication in Aalborg, Rostock and subcontractors still to be named in Poland including welding, Non-Destructive Testing (NDT), corrosion protection, transport and lifting activities at intervals as requested by the Employer;— Monitor compliance of fabrication with the Contract, Contractor's documentation, relevant standards and regulations;— Verify material certification and monitor traceabilty of material;— Verify competency of fabricator's operatives;— Monitor and evaluate the Contractor's dimensional control;— Carry out reporting including daily, weekly and monthly report;— Liaise with Contractor's personnel and Contractor's project management team;— Liaise with Certification Authority personnel on Site;— Monitor HSE on Site;— Hold and participate in site meetings;— Visit and audit the suppliers and/ or sub-contractors of the Fabricators as requested by the Employer;— Be proficient in the Conditions of fabrication Contract and accompanying Employer's Requirements.The Employer wishes to engage with a Contractor or Contractors who can provide expert services for the monitoring of the fabrication of sophisticated steelwork. The monitoring activities shall be carried out by qualified, experienced and competent personnel who will pro-actively work together with the Employer, the Contractors and the Certifying Authority. The Contractor's personnel shall ensure that the offshore substation is fabricated in accordance to the Contract and relevant standards by carrying out monitoring of the fabrication process and pro-actively identifying defects and/ or production issues and relating these matters back to the Employer. The Contractor shall further act as point of contact for the Certifying Authority personnel and Contractor's personnel.

Zusätzliche Informationen

A. Formal:

1. The participation application and the corresponding confirmations/declarations/documentation must be made in writing in English language and additional electronic on a data carrier (USB/CD) (submission to the specified point of contact by the closing date – submission by telefax or electronic form, e.g. by e-mail, is not sufficient).

2. All declarations and confirmations specified in the announcement must be submitted completely. The participation application, confirmations and declarations must be signed personally in original and as legally binding. Copies or Scans of signatures are not allowed.

3. The application documents must be structured according to No. III. 2) and have to contain the requested information in the respective category. Otherwise the awarding authority is not obliged to take such information into consideration. A reference to an earlier application is not sufficient.

4. The application must contain the applicant's consent to the fact that the awarding authority may be exchanged with another entity. It might be necessary to change the awarding authority to a separate legal entity within the group of the awarding authority in the course of the tender procedure.

5. Applicants who are not seated in Germany shall submit their registry copies, confirmations, certifications and qualifications in accordance with the legal requirements of the seating country.

6. Applicants shall state in their application details of any service(s) / work for execution of services, are to be awarded to third parties as subcontractors. In such case, an index of subcontractors with corresponding service(s) / work and the necessary information/declarations/confirmations must be attached to the application.

7. The obligation of the submission of certificates is not applicable, if a comparable register does not exist or if a registration is not necessary in the particular country. In this case applicant has to give sufficient evidence that a comparable register does not exist or if a registration is not necessary.

8. The required information, declarations and confirmations do not constitute minimum conditions. Essential information, i.e. information which absolutely must be submitted by the end of the application period, is designated as „minimum conditions”. Delay or failure to submit information designated as “minimum conditions” will result in exclusion from the procedure. The awarding authority reserves the right to require further declarations and confirmations, but is not obliged to do so, neither are the applicants entitled to complete their documents.

9. The decision on the invitation to tender will take into account the principles of transparency, equal access, publicity and equal treatment.

10. Regarding to the technical capacity (point III.2.3 of this publication) and deviant to the additional information (point VI.3 of this publication) the bidder has to be able to create necessary documents for permissions in German.

11. The awarding authority is not liable for any costs incurred by the applicants nor shall it reimburse any expenses or losses which applicants incur or suffer in connection with the application procedure, including in the event of a cancellation.

B. Selecting the operators who will be invited to tender:

The awarding authority will examine the participation applications in a four-stage process:

1. Examination of the required confirmations and qualifications,

2. Examination of potential reasons for exclusion ('minimum conditions'),

3. Examination of the suitability of the applicant in accordance with the published participation conditions which are not designated as minimum condition.

4. In case that, as an result of the examination more than 5 applicants will meet the required demands, the awarding authority reserves the right to send out the invitation to tender (ITT) to the most suitable applicants in consideration of the following qualification criteria:

— All required information, declarations and confirmation designated as “other information” will be evaluated each with 1 point if submitted; otherwise with 0 points.

— Information, declaration and confirmation regarding references III.2.3)a) will be evaluated in total with 5 points by the awarding authority.

— Information, declaration and confirmation regarding references III.2.3)b) will be evaluated in total with 5 points by the awarding authority, so max. 10 point will be available for III.2.3) Technical capacity.

The evaluation will follow in accordance with the valuation rules for the particularly qualification criteria.

The selection of applicants will follow the ranking as a summary of the awarded scores. The Awarding Authority reserves the right in the case that more than 5 applicants fulfil the requirements to select the five best applicants based on the ranking list. The higher the rank, the better.

C. Conditions relating to the contract:

1. The contract award is subject to approval by the corporate bodies of the awarding authority (i.e. Board of Directors of Vattenfall AB) (organ reservation).

2. The contract award is subject to the confirmation by the awarding authority that the work described in this announcement will be carried out with commercial reasonableness.

3. The contract award is subject to the issuance of the necessary permits, approvals and regulatory licenses.

4. The awarding authority reserves the right to cancel the tender procedure in its entirety or in parts at any time.

5. The awarding authority is not liable for any costs incurred by the bidders nor shall it reimburse any expenses or losses which bidders incur or suffer in connection with the tender procedure, including in the event of a cancellation.

Rechtsform der Gruppe von Wirtschaftsteilnehmern, an die der Auftrag vergeben werden soll

Two or more applicants may also form a grouping in the form of an application consortium in order to obtain an ITT. No specific legal form is required but the individual members of such a consortium should be jointly and separately liable for performance of the contract. The application and later bidder consortium shall remain unchanged throughout the whole procedure until the works have been completed. If unforeseen circumstances require a change in the composition of such consortium, the awarding authority may allow such change at its sole discretion provided that the change does not distort competition amongst the applicants.