Outsourcing Fund Administration

DEG – Deutsche Investitions- und Entwicklungsgesellschaft mbH

DEG, a subsidiary of KfW, finances investments of private companies in developing and transition countries. As one of Europe's largest development finance institutions, it promotes private business structures to contribute to sustainable economic growth and improved living-conditions.
DEG wishes to outsource the administration of its investments in emerging markets closed-end private equity funds to an external fund administrator. The fund administrator's processes for handling capital calls, repayments, valuation and reporting for DEG's portfolio of funds as well as its systems need to be interfaced into DEG processes and system environment (SAP and Business Warehouse).
The objectives are as follows:
— Outsourcing of DEG's fund administration, monitoring, valuation checks and reporting for its portfolio of emerging markets closed-end private equity funds,
— Capture fund as well as portfolio data in order to support a look-through on the funds' underlying portfolio companies,
— Assure compliance with German banking systems,
— Support an industry standard IT solution,
— Support front-office functionalities (e.g. deal-flow management), performance measurement, cash flow forecasting and risk management processes, either as part of the service or through providing the required data to DEG.
The bidder's offer have to contain information of the general approach to integration into a client's processes and systems, project plan and time frame for migrating data from DEG's into bidder's fund administration system. Also indications regarding commencement of service and the associated fee schedule are required.
The time limit until completion of the services is December 2014.

Deadline

Die Frist für den Eingang der Angebote war 2014-04-22. Die Ausschreibung wurde veröffentlicht am 2014-03-21.

Anbieter

Die folgenden Lieferanten werden in Vergabeentscheidungen oder anderen Beschaffungsunterlagen erwähnt:

• UBS Fund Management (Switzerland) AG

Wer?

• DEG – Deutsche Investitions- und Entwicklungsgesellschaft mbH

Wie?

• Bank- und Investmentdienstleistungen › Portfolioverwaltung

Wo?

• Köln › Köln, Kreisfreie Stadt

Geschichte der Beschaffung

Datum	Dokument
2014-03-21	Auftragsbekanntmachung
2015-06-11	Bekanntmachung über vergebene Aufträge

Auftragsbekanntmachung (2014-03-21)
Objekt
Umfang der Beschaffung
Titel: Portfolioverwaltung
Metadaten der Bekanntmachung
Originalsprache: Englisch 🗣️
Dokumenttyp: Auftragsbekanntmachung
Art des Auftrags: Dienstleistungen
Verordnung: Europäische Union, mit GPA-Beteiligung
Gemeinsames Vokabular für öffentliche Aufträge (CPV)
Code: Portfolioverwaltung 📦

Verfahren
Verfahrensart: Verhandlungsverfahren
Angebotsart: Angebot für alle Lose
Vergabekriterien
Wirtschaftlichstes Angebot

Öffentlicher Auftraggeber
Identität
Land: Deutschland 🇩🇪
Art des öffentlichen Auftraggebers: Sonstiges
Name des öffentlichen Auftraggebers: DEG – Deutsche Investitions- und Entwicklungsgesellschaft mbH
Postanschrift: Kämmergasse 22
Postleitzahl: 50676
Postort: Cologne
Kontakt
Internetadresse: http://www.deginvest.de 🌏
E-Mail: dror.miesen@deginvest.de 📧
Telefon: +49 22149861327 📞
Fax: +49 22149861794 📠

Referenz
Daten
Absendedatum: 2014-03-21 📅
Einreichungsfrist: 2014-04-22 📅
Veröffentlichungsdatum: 2014-03-25 📅
Kennungen
Bekanntmachungsnummer: 2014/S 059-099352
ABl. S-Ausgabe: 59
Zusätzliche Informationen

After the submittal and evaluation of the first offers of the 6 chosen bidders a reduction of the number of bidders to 2 will take place. The objective criteria for choosing the limited number of 2 bidders for the rest of the negotiated procedure are as follows: 1. Yearly price - 65 %; 2. Quality of the service - 35 %. See specifications for more information, sub criteria and sub weighting.

Objekt
Umfang der Beschaffung
Kurze Beschreibung:

DEG wishes to outsource the administration of its investments in emerging markets closed-end private equity funds to an external fund administrator. The fund administrator's processes for handling capital calls, repayments, valuation and reporting for DEG's portfolio of funds as well as its systems need to be interfaced into DEG processes and system environment (SAP and Business Warehouse).

The objectives are as follows:

— Outsourcing of DEG's fund administration, monitoring, valuation checks and reporting for its portfolio of emerging markets closed-end private equity funds,

— Capture fund as well as portfolio data in order to support a look-through on the funds' underlying portfolio companies,

— Assure compliance with German banking systems,

— Support an industry standard IT solution,

— Support front-office functionalities (e.g. deal-flow management), performance measurement, cash flow forecasting and risk management processes, either as part of the service or through providing the required data to DEG.

The bidder's offer have to contain information of the general approach to integration into a client's processes and systems, project plan and time frame for migrating data from DEG's into bidder's fund administration system. Also indications regarding commencement of service and the associated fee schedule are required.

The time limit until completion of the services is December 2014.

Ort der Leistung
Hauptstandort oder Erfüllungsort: Cologne, Germany.

Rechtliche, wirtschaftliche, finanzielle und technische Informationen
Bedingungen für die Teilnahme
Befähigung zur Berufsausübung:

a) (On request of the contracting authority): Proof of the bidder's incorporation and/or registration, as prescribed in its country of origin.

b) (On request of the contracting authority): Proof of payment of the bidder's taxes according to the legal provisions of its country of origin.

c) (On request of the contracting authority): Proof of payment of the bidder's social security contributions according to the legal provisions of its country of origin.

d) Declaration of the bidder that reasons for exclusion from participation as described in Section 6 EG para. 4 and 6 of the German official contracting terms for the award of personal services (Vergabe- und Vertragsordnung für Leistungen Teil A - VOL/A) do not exist. For this declaration, a standard form is provided in the specifications which is to be used by the bidder.

Wirtschaftliche und finanzielle Leistungsfähigkeit:

(On request of the contracting authority): appropriate proof of the bidder's creditworthiness.

Technische und berufliche Fähigkeiten:

a) Declaration of the bidder: Mandatory is the use and experience with standard fund administration system modules that are available and purchasable on the market. Quality samples and acceptable are those fund administration system modules provided by either eFront, Sungard or Vitech. Possible other modules have to be equivalent in respect to functionality and market penetration in Europe. Applicants, who do not use any of these three software modules (eFront, Sungard or Vitech) must demonstrate in writing that apart from themselves at least one fund administrator uses the same software module at the time of application for participation in Europe.

b) Completion and submittal of DEG outsourcing questionnaire - operational risk. The results of the completion must satisfactorily meet the requirements of DEG.

c) Experience in administrating multicurrency emerging market closed-end private equity funds. At least two but not more than ten reference cases of the last three years have to be submitted. For this description of the experience, a standard form is provided in the specifications which is to be used by the bidder.

d) Suggested approach to for taking over and implementation of the fund administration within the given time frame.

e) Information on the bidder's team foreseen to perform the fund administration services (number, qualification, experience, ability to work in Englisch/German).

f) List and description of at least two but not more than ten reference clients of the last three years who are subject to either EU banking or EU insurance or EU pension fund regulation and have emerging markets exposure. For this description of the reference clients, a standard form is provided in the specifications which is to be used by the bidder.

g) Completion and submittal of DEG data requirement catalogue.

Mindeststandards:

b) Completion and submittal of DEG outsourcing questionnaire - operational risk. The results of the completion must satisfactorily meet the requirements of DEG.

c) At least two but not more than ten reference cases of the last three years.

f) At least two but not more than ten reference clients of the last three years.

Auftragsausführung
Geforderte Kautionen und Garantien: See specifications.
Wichtigste Finanzierungsbedingungen und Zahlungsmodalitäten und/oder Verweis auf die einschlägigen Bestimmungen, die sie regeln: See specifications.
Rechtsform der Gruppe von Wirtschaftsteilnehmern, an die der Auftrag vergeben werden soll:

All members of the group are subject to joint liability and have to designate a common authorized representative.

Namen und berufliche Qualifikationen des Personals ✅

Verfahren
Mindestzahl der Bewerber: 3
Höchstzahl der Bewerber: 6
Objektive Auswahlkriterien:

1. III.2.3) c) - (20 %), 2. III.2.3) d) - (20 %), 3. III.2.3) e) - (20 %), 4. III.2.3) f) - (20 %), 5. III.2.3) g) - (20 %).

Vergabekriterien
Kriterium: 1. Quality of the service, subject to sub criteria and sub weighting, see tender documents/specifications (20)
2. Yearly price, see tender documents/specifications for further information (20)
3. Integration into DEG's systems and processes, subject to sub criteria and sub weighting, see tender documents/specifications (20)
4. Implementation time frame for start of service, subject to sub criteria and sub weighting, see tender documents/specifications (20)
5. Terms of the contract, subject to sub criteria and sub weighting, see tender documents/specifications (20)
Sprachen
Sprache: Englisch 🗣️

Öffentlicher Auftraggeber
Identität
Andere Art des öffentlichen Auftraggebers: Other
Kontakt
Kontaktperson: Mr Dror Miesen

Ergänzende Informationen
Körper überprüfen
Name: Vergabekammer des Bundes beim Bundeskartellamt
Postanschrift: Villemombler Straße 76
Postort: Bonn
Postleitzahl: 53113
Land: Deutschland 🇩🇪
Telefon: +49 22894990 📞
Fax: +49 2289499400 📠
Informationen zu Fristen für Nachprüfungsverfahren:

Petition for review on grounds of alleged violations of procurement law are inadmissible according to Sec. 107 para. 3, sentence 1, no. 4 of the Federal Act against Restraints of Competition (Gesetz gegen Wettbewerbsbeschränkungen - GWB) if more than 15 calendar days have passed since the bidder has received a notification by the contracting authority that it will not remedy the bidder's objection.

Dienststelle, bei der Informationen über das Überprüfungsverfahren eingeholt werden können
Name: DEG - Deutsche Investitions- und Entwicklungsgesellschaft mbH
Postanschrift: Kämmergasse 22
Postort: Cologne
Postleitzahl: 50676
Telefon: +49 22149861327 📞
Internetadresse: http://www.deginvest.de 🌏
Fax: +49 22149861794 📠
Quelle: OJS 2014/S 059-099352 (2014-03-21)

Bekanntmachung über vergebene Aufträge (2015-06-11)
Objekt
Umfang der Beschaffung
Gesamtwert des Auftrags: 1 703 997,50 💰
Metadaten der Bekanntmachung
Dokumenttyp: Bekanntmachung über vergebene Aufträge

Verfahren
Angebotsart: Entfällt

Öffentlicher Auftraggeber
Identität
Name des öffentlichen Auftraggebers: DEG — Deutsche Investitions- und Entwicklungsgesellschaft
Kontakt
E-Mail: claudia.oberdoerster@deginvest.de 📧
Telefon: +49 22149861870 📞

Referenz
Daten
Absendedatum: 2015-06-11 📅
Veröffentlichungsdatum: 2015-06-16 📅
Kennungen
Bekanntmachungsnummer: 2015/S 114-207188
Verweist auf Bekanntmachung: 2014/S 59-099352
ABl. S-Ausgabe: 114

Objekt
Ort der Leistung
Hauptstandort oder Erfüllungsort: Cologne.

Auftragsvergabe
Datum des Vertragsabschlusses: 2014-12-19 📅
Name: UBS Fund Management (Switzerland) AG
Postanschrift: Brunngässiein 12
Postort: Basel
Postleitzahl: 4002
Land: Schweiz 🇨🇭
Informationen über Ausschreibungen
Anzahl der eingegangenen Angebote: 2

Öffentlicher Auftraggeber
Kontakt
Kontaktperson: Ms Claudia Oberdörster

Ergänzende Informationen
Körper überprüfen
Informationen zu Fristen für Nachprüfungsverfahren:

Petition for review on grounds of alleged violations of procurement law are inadmissible according to Sec. 107 para. 3, sentence 1, no. 4 of the Federal Act against Restraints of Competition (Gesetz gegen Wettbewerbsbeschränkungen — GWB) if more than 15 calendar days have passed since the bidder has received a notification by the contracting authority that it will not remedy the bidder's objection.

Dienststelle, bei der Informationen über das Überprüfungsverfahren eingeholt werden können
Name: DEG — Deutsche Investitions- und Entwicklungsgesellschaft mbH
Telefon: +49 22149861870 📞
Quelle: OJS 2015/S 114-207188 (2015-06-11)

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