Provision of Client Representatives and Quality Inspectors for wind turbine pre-assembly, installation and commissioning for the offshore windfarm Sandbank

Menge oder Umfang

LOT 1: Client Representation and Quality Control for Pre-Assembly Works.1. Client Representation:a. evaluation and reporting of the project progress;b. hold and participate in Site meetings.2. Quality Inspections:a. monitoring of the assembly activities;b. final inspection of assembled components before loading onto the installation vessel.3. Reporting:a. reporting to the SBOW WTG package;b. be responsible and maintain the List of Open Points (LOP).Estimated duration of contract: 03-2016-02/2017: on average 2 persons, working 10 h / 5 d from Monday to Friday with occasional night and weekend shifts.Lot 2: technical Offshore Representative (TOR) during WTG Installation.1. Client Representation:a. evaluation and reporting of the project progress;b. liaise with Certification Authority / Marine Warranty Surveyor personnel on Site.2. Quality Inspections:a. monitoring of the lifting activities of the WTG components from the WIV to the foundation;b. monitoring and evaluation of (manufacturers) quality documentation (e.g. completion of checklist).3. Reporting:a. reporting to the SBOW WTG package;b. be responsible and maintain the List of Open Points (LOP).Estimated duration of contract: 06-2016-02/2017: On average 1 person, working 12 h / 7 d on 2 weeks / 2 weeks off rotation.Lot 3: quality control for completion and commissioning works.1. Client Representation:a. evaluation and reporting of the project progress;b. liaise with Contractor's personnel and Contractor's project management team.2. Quality Inspections:a. monitoring of completion and commissioning activities;b. final inspection of the commissioned WTGs.3. Reporting:a. reporting to the SBOW WTG package;b. be responsible and maintain the List of Open Points (LOP).Estimated contract duration: 06-2016-05/2017: on average 2 persons, working 24 h / 7 d on 2 weeks / 2 weeks off rotation.

Zusätzliche Informationen

The application and tender procedure is conducted in accordance with EU procurement regulations.

Pursuant to this regulation the following procedural guidelines have to be observed:

A. formal:

1. the participation application and the corresponding confirmations/declarations/documentation must be made in writing in English language and additional electronic on a data carrier (CD) submission to the specified point of contact by the closing date. Submission by telefax or electronic form, e.g. by e-mail, is not sufficient;

2. all declarations and confirmations specified in the announcement must be submitted completely. The participation application, confirmations and declarations must be signed personally in original and as legally binding. Copies or Scans of signatures are not allowed;

3. the application documents must be structured according to No. III. 2) and have to contain the requested information in the respective category. Otherwise the awarding authority is not obliged to take such information into consideration. A reference to an earlier application is not sufficient;

4. the application must contain the applicant's consent to the fact that the awarding authority may be exchanged with another entity. It might be necessary to change the awarding authority to a separate legal entity within the group of the awarding authority in the course of the tender procedure;

5. applicants who are not seated in Germany shall submit their registry copies, confirmations, certifications and qualifications in accordance with the legal requirements of the seating country;

6. applicants shall state in their application details of any service(s)/work for execution of services, are to be awarded to third parties as subcontractors. In such case, an index of subcontractors with corresponding service(s)/work and the necessary information/declarations/confirmations must be attached to the application;

7. the obligation of the submission of certificates is not applicable, if a comparable register does not exist or if a registration is not necessary in the particular country. In this case applicant has to give sufficient evidence that a comparable register does not exist or if a registration is not necessary;

8. the required information, declarations and confirmations do not constitute minimum conditions. Essential information, i.e. information which absolutely must be submitted by the end of the application period, is designated as ‘minimum conditions’. Delay or failure to submit information designated as ‘minimum conditions’ will result in exclusion from the procedure. The awarding authority reserves the right to require further declarations and confirmations, but is not obliged to do so, neither are the applicants entitled to complete their documents;

9. the decision on the invitation to tender will take into account the principles of transparency, equal access, publicity and equal treatment;

10. regarding to the technical capacity (point III.2.3 of this publication) and deviant to the additional information (point VI.3 of this publication) the bidder has to be able to create necessary documents for permissions in German;

11. the awarding authority is not liable for any costs incurred by the applicants nor shall it reimburse any expenses or losses which applicants incur or suffer in connection with the application procedure, including in the event of a cancellation;

B. selecting the Applicants who will be invited to tender.

The awarding authority will examine the participation applications in a four-stage process:

1. examination of the required confirmations and qualifications,

2. examination of potential reasons for exclusion (‘minimum conditions’),

3. examination of the suitability of the applicant in accordance with the published participation conditions which are not designated as minimum condition.

4. in case that, as a result of the examination more than 5 applicants will meet the required demands, the awarding authority reserves the right to send out the invitation to tender (itt) to the most suitable applicants in consideration of the following qualification criteria:

— all required information, declarations and confirmation designated as ‘other information’ will be evaluated each with 1 point if submitted; otherwise with 0 points;

— information, declaration and confirmation regarding the technical capacity (point III.2.3 of this publication) of the applicant will be evaluated in total with 6 points by the awarding authority.

The evaluation will follow in accordance with the evaluation rules for the particularly qualification criteria.

The selection of applicants will follow the ranking as a summary of the awarded scores. The Awarding Authority reserves the right in the case that more than 5 applicants fulfil the requirements to select the five best applicants based on the ranking list. The higher the rank, the better.

C. Conditions relating to the contract.

1. The contract award is subject to approval by the corporate bodies of the awarding authority (i.e. Board of Directors of Sandbank Offshore Wind GmbH) (organ reservation).

2. The contract award is subject to the confirmation by the awarding authority that the work described in this announcement will be carried out with commercial reasonableness.

3. The contract award is subject to the issuance of the necessary permits, approvals and regulatory licenses.

4. The awarding authority reserves the right to cancel the tender procedure in its entirety or in parts at any time.

5. The awarding authority is not liable for any costs incurred by the bidders nor shall it reimburse any expenses or losses which bidders incur or suffer in connection with the tender procedure, including in the event of a cancellation.

Kurze Beschreibung

The contract shall comprise the provision of specialists for quality control and site representation on behalf of the Client (SBOW) for wind turbine pre-assembly (Lot 1), for wind turbine installation (Lot 2) and for wind turbine completion and commissioning works (Lot 3). The specialists shall be required to act as Client Representatives (Reps.) and quality inspectors and ensure that the wind turbine contractor fulfils its obligations with respect to the applicable standards, contractual requirements as well as agreed work procedures and method statements, and to report back to the Client.

Hauptstandort oder Erfüllungsort

The contract shall comprise the services to be provided on the pre-assembly site in the Port of Esbjerg, vessels and foundations/turbines at the Sandbank offshore wind park, located in the German sector of the North Sea, which is within the German Exclusive Economic Zone (EEZ). The base harbour and operational base for the Employer is the Port of Esbjerg. In addition, meetings may be organized at the Employer's project office in Hamburg and/or at the port of Esbjerg.

Rechtsform der Gruppe von Wirtschaftsteilnehmern, an die der Auftrag vergeben werden soll

2 or more applicants may also form a grouping in the form of an application consortium in order to obtain an ITT. No specific legal form is required but the individual members of such a consortium should be jointly and separately liable for performance of the contract. The application and later bidder consortium shall remain unchanged throughout the whole procedure until the works have been completed. If unforeseen circumstances require a change in the composition of such consortium, the awarding authority may allow such change at its sole discretion provided that the change does not distort competition amongst the applicants.