Framework Agreement Redundant Reporting System

Beschreibung der Beschaffung

Framework agreement for a delivery contract as well as for a service and maintenance contract for the redundant reporting system which will be implemented in the station control technology within the extra-high voltage grid of 50Hertz Transmission GmbH.

Objektive Kriterien für die Auswahl der begrenzten Anzahl von Bewerbern

References: the references of an applicant are evaluated in an overall view and will be awarded with points. A maximum of 100 points is awarded per applicant. The comparability of the references to the requested performance, which can be seen from the range of experience, is evaluated (see II.2.4)). 100 points indicate an outstanding spectrum of experience, 90 points a very good, 80 points a good, 70 points a satisfactory and 60 points or less an insufficient spectrum of experience. A minimum score of 70 points is therefore required to be invited to submit a tender. The contracting authority reserves the right to invite only the best three to five candidates from a ranking list to be drawn up to submit a tender.

Liste und kurze Beschreibung der Bedingungen

(a) Hereby we declare that there are no grounds for exclusion pursuant to §§ 123, 124 GWB (German Act Against Restraints of Competition) with regard to our company and, if applicable, those from whom the suitability is borrowed.
(b) Hereby we declare that the statutory minimum wage or collectively agreed remuneration regulations are obeyed, where applicable.

Liste und kurze Beschreibung der Auswahlkriterien

To be submitted with the application for participation:
(a) the application to participate shall state the total turnover and the turnover from comparable services over the last 3 financial years for which the contract has been concluded (see vendors questionnaire);
(b) the application to participate must be accompanied by annual reports, or alternatively balance sheets (to be justified) or, in the extreme alternative, a profit and loss account (to be justified) for the last 2 financial years for which the accounts have been closed;
(c) certificate from an insurance company confirming the existence of a business liability insurance policy; alternatively (to be justified by the applicant) a certificate from an insurance company confirming that such insurance cover will exist for the applicant in the event of a contract;
(d) a current extract from the commercial register or comparable for foreign companies (not older than 6 months) must be submitted.

Liste und kurze Beschreibung der Auswahlkriterien

To be submitted with the application for participation:
(a) The applicant has to provide at least five verifiable references of implemented redundant reporting systems in substations from the last 5 financial years with an electricity grid operator, similar infrastructure companies or similar energy companies using the relevant local and European standards. Use the provided reference table and add reference letters, if available.
(b) Certification for quality management system ISO 9000 and/or ISO 9001 (or comparable).
(c) Self-declaration, from which ensures that quality assurance can be carried out according to valid regulations and standards, in particular IEC, EN or DIN.
(d) Language Requirements German B2: self-declaration that the executing employees have a language level of at least B2 in German at the moment of fulfilment and for the whole tender and order process.

Liste und kurze Beschreibung der Regeln und Kriterien

(a) Structure of the application for participation
The application to participate is to be structured as follows and thus also divided into registers:
1) signed vendor’s questionnaire;
2) evidence relating to points III.1.1, III.1.2 and III.1.3;
3) if applicable, declarations on the suitability loan/subcontractor;
4) if applicable, applicant group declaration.
(b) The form of the application for participation
The application for participation must be submitted in full in German or English via the Vergabeplatform. All necessary documents must be uploaded at a suitable place.
(c) General explanations of the content of the application to participate: to be found under VI.3).

(a) Q&A:
Interested companies can contact the awarding authority with questions about the application at least 7 days before the end of the participation period (Stage 1). If the questions or answers are of general interest, they will be made available in anonymised form at the URL address given (see point I.3). All interested companies or applicants are obliged to take note of the questions and answers published at the above URL address (see point I.3) when drafting their application to participate. Failure to do so may result in exclusion from the procedure.
Deadlines for questions regarding the offer period will be clarified within the tender documents.
(b) Tender documents:
For reasons of confidentiality, selected parts of the tender documents are only made available to the applicants within the application procedure after a confidentiality declaration has been issued (cf. Art. 73(1), fourth subparagraph, in conjunction with Art. 39(2) of Directive 2014/25/EU). This does not apply if a company has no legitimate interest in the confidential documents being made available, in particular if they are manifestly unsuitable.
(c) Continuation of point III.1.4) Objective participation rules and criteria:
General explanations on the content of the request to participate.
1) Current means not older than 6 months backdated from the date of the end of the participation period.
2) If an applicant cannot present a third party certificate, e.g. an entry in the register, as required, a comparable third party certificate must be presented and the comparability must be demonstrated by appropriate explanations.
3) Foreign applicants: as a rule, they must submit the required declarations/evidence in German or English or in an officially certified translation. If a declaration/evidence cannot be submitted at all, the reasons for this must be given, a comparable declaration/evidence must be submitted and an explanation must be given in German or English why the comparability exists.
4) Consortia of applicants. Together with the application for participation, a legally binding declaration of participation, signed and completed in full by all members has to be submitted. Particular attention shall be paid to the aspect of compliance of the formation of the applicant group with cartel law. Each member of the applicant group must submit the declarations and evidence required under III.1.1) and II.1.2). This applies to a limited extent to the declarations and evidence under III.1.3) if the applicant group foresees a division of tasks and if, for example, certain references can only be submitted by one applicant group member; any limited submission of declarations and evidence must be explained in detail by the applicant group in an Annex to the applicant group declaration. The same rules apply to applicant groups as for applicants.
5) Other companies: applicants can use other companies to prove their suitability (suitability loan). In this case, the other company must submit a declaration of commitment according to which it will provide a specifically defined partial service for the applicant in the event of an order. Companies which lend the suitability to the applicant (suitability lenders and subcontractors) must be summarised in a list in which the name and registered office of the other company and the part of the service are formulated.
(d) Back-up contracts:
The lower-ranked bidders will be awarded with a back-up function. Further details are regulated in the award documents.
(e) Besides 50Hertz Transmission GmbH all companies affiliated with the Elia Group (in particular 50Hertz Offshore GmbH and Elia Grid International GmbH) are entitled to call on this framework agreement.

Genaue Informationen über Fristen für Überprüfungsverfahren

Deadlines for submitting an application for review are set out in Section 160 (3) GWB. For clarification, this provision is reproduced in full. ‘The application is inadmissible if:
1) the applicant became aware of the claimed violation of public procurement provisions before filing the application for review, but did not complain to the contracting authority within a time limit of 10 calendar days; the expiry of the time limit under § 134(2) remains unaffected;
2) violations of public procurement provisions which become apparent from the tender notice are not notified to the contracting authority by the end of the time limit for the application or the submission of a tender specified in the notice;
3) violations of public procurement provisions which only become apparent from the procurement documents are not notified to the contracting authority by the end of the time limit for the application or the submission of a tender specified in the notice;
4) more than 15 calendar days have expired since receipt of notification from the contracting authority that it is unwilling to redress the objection’.