Beschreibung der Beschaffung
It is the intention of the ECB to award a framework agreement for the tenderer offering best value for money.
The tasks of the successful event agency may include:
(a) consultancy services including:
• development of and advising on the event concept based on input from the ECB,
• define ideas for designing and implementing the conference-related content, the room set-up, state-of-the-art technical facilities and innovative solutions,
• advise on the communication strategy;
(b) project management, coordination of all preparatory tasks, event management on-site and provision of services including:
• invitation and registration management including maintenance of participants’ records in electronic form on a secure platform, distribution of invitations, management of queries from invitees and provision of regular participant status reports,
• design services,
• security services, including provision of screening lanes (X-ray machines and tents) and staff, outdoor security cameras, barriers and coordination of security services with all stakeholders (e.g. ECB security and various local authorities),
• set-up of the conference rooms and other rooms of the venue (e.g. press room) including but not limited to construction and set-up of stages for the conference, dinner and press rooms, registration and welcome desk, provision of furniture and equipment (e.g. tents and pavilions for outdoor interviews, bar stools for registration), production and set-up of backdrops for the conference areas,
• technical and IT services for conference, dinner and press rooms, including set-up of all technical equipment needed to project presentations by speakers (lecterns, screens, all audio-visual equipment), sufficient lighting of the stage and conference area and various equipment (e.g. iPads, cordless microphones, laptops, copy machines),
• technology supervision, operations and support services on site,
• multimedia services, including live video transmission of speeches and presentations from the conference venue to the press room and photography,
• production of printed materials (e.g. banners, signposts, programme booklets),
• provision of staff, e.g. reception staff/hostesses;,
• logistical and transportation services including VIP services at the airport, busses and limousines,
• planning, preparing, set-up and dismantling of an exhibition for young economists at the conference venue, including technical equipment to display ePosters and voting stations to choose the best contributions,
• other services, e.g. entertainment;
(c) Optional services including:
• filming, video production and live webcast the entire EFCB.