Safety Training System for European XFEL

European X-Ray Free-ElectronLaser Facility GmbH

The European XFEL is a research facility of superlatives: it generates ultrashort X-ray flashes-27 000 times per second and with a brilliance that is a billion times higher than that of the best conventional X-ray radiation sources. To construct and operate the European XFEL, international partners agreed on the foundation of an independent research organization — the European XFEL GmbH (‘XFEL’), a non-profit limited liability Company under German law.
XFEL is striving to improve the quality and availability of safety trainings with the help of e-learning techniques and by utilizing media such as pictures, photos, audio, video, digital animations, and virtual reality.
The aim of the present call for tenders is to identify a provider of e-learning solutions who can offer the entire range of services presented, using e-learning technical and courseware design standards.
The services to be contracted include the planning, development, implementation, operation and continuing support of the online safety training and learning platform specifically tailored to the requirements of XFEL. In addition it includes the production, editing, and technical implementation of e-learning material required for the safety training courses.
Based on the task description below, a duration of the planning, development and implementation phase is projected to take approximately 12 months. The total duration of the contract will be 60 months (see point II.2.7).
Initially it is envisaged to produce around 10 different safety training courses on subjects such as biological safety, chemical safety, laser safety, etc. All work is carried out in close consultation or according to specifications by the responsible persons of the Safety and Radiation Protection group of XFEL.

Deadline

Die Frist für den Eingang der Angebote war 2020-08-03. Die Ausschreibung wurde veröffentlicht am 2020-07-03.

Anbieter

Die folgenden Lieferanten werden in Vergabeentscheidungen oder anderen Beschaffungsunterlagen erwähnt:

Wer? Wie? Wo?
Geschichte der Beschaffung
Datum Dokument
2020-07-03 Auftragsbekanntmachung
2020-07-29 Ergänzende Angaben
2021-03-05 Bekanntmachung über vergebene Aufträge
Auftragsbekanntmachung (2020-07-03)
Objekt
Umfang der Beschaffung
Titel: Softwareprogrammierung und -beratung
Referenznummer: SR-CT034974
Kurze Beschreibung:
“The European XFEL is a research facility of superlatives: it generates ultrashort X-ray flashes-27 000 times per second and with a brilliance that is a...”    Mehr anzeigen
Metadaten der Bekanntmachung
Originalsprache: Englisch 🗣️
Dokumenttyp: Auftragsbekanntmachung
Art des Auftrags: Dienstleistungen
Verordnung: Europäische Union, mit GPA-Beteiligung
Gemeinsames Vokabular für öffentliche Aufträge (CPV)
Code: Softwareprogrammierung und -beratung 📦
Zusätzlicher CPV-Code: Programmierung von Softwarepaketen 📦
Ort der Leistung
NUTS-Region: Pinneberg 🏙️

Verfahren
Verfahrensart: Verhandlungsverfahren
Angebotsart: Angebot für alle Lose
Vergabekriterien
Wirtschaftlichstes Angebot

Öffentlicher Auftraggeber
Identität
Land: Deutschland 🇩🇪
Art des öffentlichen Auftraggebers: Sonstiges
Name des öffentlichen Auftraggebers: European X-Ray Free-ElectronLaser Facility GmbH
Postanschrift: Holzkoppel 4
Postleitzahl: 22869
Postort: Schenefeld
Kontakt
Internetadresse: http://www.xfel.eu 🌏
E-Mail: ojauch@goerg.de 📧
Telefon: +49 40500360480 📞
Fax: +49 40500360444 📠
URL der Dokumente: https://www.subreport.de/E58169754 🌏

Referenz
Daten
Absendedatum: 2020-07-03 📅
Einreichungsfrist: 2020-08-03 📅
Veröffentlichungsdatum: 2020-07-07 📅
Kennungen
Bekanntmachungsnummer: 2020/S 129-316742
ABl. S-Ausgabe: 129
Zusätzliche Informationen

“Referring to point II.2.10): variant tenders (variation/alternative tenders) are the subject of the negotiated procedure. The right to exclude variant...”    Mehr anzeigen

Objekt
Umfang der Beschaffung
Kurze Beschreibung:
“The European XFEL is a research facility of superlatives: it generates ultrashort X-ray flashes-27 000 times per second and with a brilliance that is a...”    Mehr anzeigen

“XFEL is striving to improve the quality and availability of safety trainings with the help of e-learning techniques and by utilizing media such as pictures,...”    Mehr anzeigen
Mehr anzeigen (39)
“The aim of the present call for tenders is to identify a provider of e-learning solutions who can offer the entire range of services presented, using...”    Mehr anzeigen

“The services to be contracted include the planning, development, implementation, operation and continuing support of the online safety training and learning...”    Mehr anzeigen

“Based on the task description below, a duration of the planning, development and implementation phase is projected to take approximately 12 months. The...”    Mehr anzeigen

“Initially it is envisaged to produce around 10 different safety training courses on subjects such as biological safety, chemical safety, laser safety, etc....”    Mehr anzeigen

“The supplier must provide the following service packages:”

“1) Planning, development and implementation of the online safety training and e-learning platform:”

“Based on a project sketch provided by European XFEL, a technical concept for the online safety training and e-learning platform needs to be developed and...”    Mehr anzeigen

“• preparation of data models and data structures;”

“• template programming according to specifications and in cooperation with a graphic design agency commissioned by the client;”

“• user management including a login and registration system, rights and role management, linking to existing accounts via an LDAP or Active Directory...”    Mehr anzeigen

“• preference is given to the usage of open source protocols (e.g. RESTful, LDAP, etc.), development frameworks (e.g. Laravel, Ruby on Rails, Node, React,...”    Mehr anzeigen

“• user dashboard with individual and predefined learning paths;”

“• support of both the interface as well as the training material in German and English;”

“• archiving system for the course material;”

“• documentation of course participation and performance (quizzes);”

“• the content of the courses remains archived within the system for documentation purposes beyond the life cycle of the course. Each version of a training...”    Mehr anzeigen

“2) Export interface The system must be designed in such a way that generated content (courses) can be extracted in a way that is compatible with industry...”    Mehr anzeigen

“3) Interfaces”

“• in-house access control system (via RESTful APIs);”

“• LDAP or active directory (for user management);”

“• RESTful APIs for user identification;”

“• RESTful APIs for interface for data transfer;”

“• RESTful APIs for interface for signature terminals;”

“4) Production of safety training courses the client develops and provides story boards for the training courses. Based on the story boards and in very close...”    Mehr anzeigen

“Based on the conceptual design of online supported e-learning formats, the media production is carried out by the provider. Media production includes on...”    Mehr anzeigen

“The e-learning portal design should be responsive and optimized for a wide range of devices such as computers, tablets and smartphones When producing the...”    Mehr anzeigen

“5) Signature Terminals In order for a safety training to be evaluated as having been carried out and thus be stored in the access control system as valid, a...”    Mehr anzeigen

“6) Exit strategy The online safety training and learning platform must be set up in such a way that there is an option for the contractor to hand over the...”    Mehr anzeigen

“• the complete documentation;”

“• all applications source code;”

“• all tools (information, data, scripts etc.);”

“• transfer of the backups (server contents, databases etc.);”

“• the course materials must be handed over in a format that can be used on other common LMS platforms, e.g. ILIAS or Moodle, a SCORM or e.g. xAPI export...”    Mehr anzeigen

“• the signed certificates, if documents are generated;”

“7) Maintenance, Helpdesk and further development The following need to be provided:”

“• support via email and telephone for employees of the client;”

“• technical maintenance and backups;”

“• editorial support for small changes;”

“• further development of instructions For further information see the procurement documents and the technical specification.”
Dauer: 60 Monate
Beschreibung der Verlängerungen:
“Further information on options is contained in the procurement documents and the contract.”
Beschreibung der Optionen:
“Pursuant to Sec. 14 Para. 4 No 9 VgV (Procurement Ordinance — Vergabeverordnung), the right is reserved to award the repetition of similar services...”    Mehr anzeigen

“Further information on options is contained in the procurement documents and the contract.”
Zusätzliche Informationen:
“Referring to point II.2.10): variant tenders (variation/alternative tenders) are the subject of the negotiated procedure. The right to exclude variant...”    Mehr anzeigen
Ort der Leistung
Hauptstandort oder Erfüllungsort:
“Holzkoppel 4, 22869 Schenefeld.”

Rechtliche, wirtschaftliche, finanzielle und technische Informationen
Bedingungen für die Teilnahme
Befähigung zur Berufsausübung:
“Documents submitted must still be valid; where up-to-date requirements are made, the date refers to the date of publication of this notice (see point VI.5)....”    Mehr anzeigen

“PL1. Self-declaration regarding exclusion criteria (Sec. 123, 124 GWB). The form in the application documents shall be used.”
Mehr anzeigen (3)
“PL2. A short description of the company. The form in the application documents shall be used.”

“In the case of candidate consortia, the requirements set out here apply accordingly to each individual member of the candidate consortia.”

“XFEL reserves the right to request further self-declarations and certificates for bidders selected at the end of the competition and any subcontractors with...”    Mehr anzeigen
Wirtschaftliche und finanzielle Leistungsfähigkeit:
“WL1. Self-declaration concerning the economic and financial capabilities of the applicant, in particular statement of total turnover of the applicant of the...”    Mehr anzeigen

“In the case of candidate consortia, the requirements set out here apply accordingly to each individual member of the candidate consortia.”
Mehr anzeigen (1)
“If, for a valid reason, an applicant is unable to provide the required proof, he may demonstrate his capacity by presenting other supporting documents...”    Mehr anzeigen
Mindeststandards:
“Regarding WL1: The total turnover must be EUR 200 000 on average for the last 3 financial years.”
Technische und berufliche Fähigkeiten:
“TL1. Self-declaration on the annual resources of the employees for the relevant business unit (breakdown commercial, technical, other) in the last 3 years....”    Mehr anzeigen

“TL2. Experience as a company in projects of similar characteristics in the last 5 years (references). Similar are projects with the scope listed in points...”    Mehr anzeigen
Mehr anzeigen (7)
“— experience running and maintaining a customized web-based software system inside the customer’s firewall;”

“— experience with multi-language environment (at least German and English);”

“— experience providing a web-based customized software system for digital internal communications;”

“— experience in e-learning systems;”

“— long-term collaboration with customers.”

“The form in the application documents shall be used. Please do not hand in more than five projects. The expertise can be proven in the same or different references.”    Mehr anzeigen

“The reference projects may have been started, implemented or completed within the last 5 years. In the case of candidate consortia, corresponding...”    Mehr anzeigen
Mindeststandards:
“Regarding TL2: At least 3 references must been proven.”

“Regarding TL2: At least one project must have had a value of EUR 200 000.”

Verfahren
Rechtsgrundlage: 32014L0024
Voraussichtliche Anzahl von Bewerbern: 3
Objektive Kriterien für die Auswahl der begrenzten Anzahl von Bewerbern:
“The selection criteria for the evaluation of eligibility are ability (economic and financial ability) and expertise (technical and professional ability)....”    Mehr anzeigen

“Ability and expertise are in a ratio of 30 % (ability) to 70 % (expertise). For the assessment of the ability, the information and evidence referred to...”    Mehr anzeigen
Mehr anzeigen (10)
“Up to 10 evaluation points are awarded for each suitability criterion (ability and expertise):”

“— 10 points: applicant is excellently suited due to the size and equipment of the company and his experience;”

“— 8 points: applicant is well suited due to the size and equipment of the company and his experience;”

“— 6 points: applicant is sufficiently suitable due to the size and equipment of the company and his experience;”

“— 4 points: applicant is suitable due to the size and equipment of the company and his experience;”

“— 2 points: applicant is only suitable to certain aspects due to the size and equipment of the company and his experience.”

“In the range between 1 and 10 points, intermediate values (1 p., 3 p., 5 p., 7 p., 9 p.) can be formed to take into account a tendency towards the higher...”    Mehr anzeigen

“An evaluation of a suitability criterion with 0 points would correspond to a complete non-fulfilment of the respective suitability criterion, which would...”    Mehr anzeigen

“The overall evaluation is made per request to participate by multiplying the score for each suitability criterion by the respective weighting factor and...”    Mehr anzeigen

“These are selection criteria, not award criteria.”
Zeitpunkt des Eingangs der Angebote: 12:00
Sprachen, in denen Angebote oder Teilnahmeanträge eingereicht werden können: Englisch 🗣️
Gültigkeitsdauer des Angebots: 3 Monate

Öffentlicher Auftraggeber
Identität
Andere Art des öffentlichen Auftraggebers: GmbH: Limited liability company subject to German private law, publicly funded mainly by theFederal Republic of Germany
Kontakt
Kontaktperson: Dr. Oliver Jauch
Dokumente URL: https://www.subreport.de/E58169754 🌏
Name des öffentlichen Auftraggebers: GOERG Partnerschaft von Rechtsanwaelten mbB
Postanschrift: Alter Wall 20-22
Postort: Hamburg
Postleitzahl: 20457
Land: Deutschland 🇩🇪
Hamburg 🏙️
Internetadresse: http://www.goerg.de 🌏

Referenz
Zusätzliche Informationen

“1) The application documents must be downloaded from the internet address given in point I.3). Their use is binding. If further information or clarification...”    Mehr anzeigen

“2) The procurement documents (tender specifications, contracts, etc.) will only be issued to the selected tenderers after the end of the competitive...”    Mehr anzeigen
Mehr anzeigen (8)
“3) Questions concerning the requirements of this notice and the application documents should be addressed to XFEL via the awarding platform immediately, but...”    Mehr anzeigen

“4) The sole purpose of the information contained in this notice is to give interested parties an impression and to enable a decision on whether to...”    Mehr anzeigen

“5) Requests to participate must be transmitted electronically to the body designated in point I.3) via the awarding platform. Until the application deadline...”    Mehr anzeigen

“6) The contracting authority reserves the right to request a follow up for incomplete or missing documents in the requests to participate at short notice.”

“7) The contracting authority reserves the right to cancel the procedure on objective grounds. Claims of the applicants and tenderers for compensation are —...”    Mehr anzeigen

“8) XFEL reserves the right to award the contract on the basis of the initial offers without entering into negotiations (Sec. 17 Para. 11 VgV).”

“9) Candidate consortia must submit, with their request to participate, a legally binding declaration according to the application documents signed by all...”    Mehr anzeigen

“10) Regarding point II.2.9): The three selected bidders will be invited to an early technical discussion with the invitation to tender.”

Ergänzende Informationen
Körper überprüfen
Name: Vergabekammer des Bundes
Postort: Bonn
Postleitzahl: 53123
Land: Deutschland 🇩🇪
Informationen zu Fristen für Nachprüfungsverfahren:
“The time-limit for appeal is regulated under Sec. 160 Para. 3 GWB.”

“The application is inadmissible if:”
Mehr anzeigen (5)
“1) the applicant became aware of the alleged violation of provisions governing the awarding of public contracts before submitting the appeal and did not...”    Mehr anzeigen

“2) violations of provisions governing the awarding of public contracts which become apparent from the tender notice are not notified to the contracting...”    Mehr anzeigen

“3) violations of provisions governing the awarding of public contracts which only become apparent from the award documents are not notified to the...”    Mehr anzeigen

“4) more than 15 calendar days have elapsed from the receipt of notification from the contracting entity that it is unwilling to redress the complaint.”

“Further information regarding the time limit for appeal under Sec. 160 Para. 3 GWB can be obtained by the above-mentioned body (see Sec. VI.4.1 of this notice).”    Mehr anzeigen
Quelle: OJS 2020/S 129-316742 (2020-07-03)
Ergänzende Angaben (2020-07-29)
Objekt
Umfang der Beschaffung
Kurze Beschreibung:
“The European XFEL is a research facility of superlatives: it generates ultrashort X-ray flashes-27 000 times per second and with a brilliance that is a...”    Mehr anzeigen
Metadaten der Bekanntmachung
Dokumenttyp: Ergänzende Angaben
Gemeinsames Vokabular für öffentliche Aufträge (CPV)
Code: Programmierung von Anwendersoftware 📦

Referenz
Daten
Absendedatum: 2020-07-29 📅
Einreichungsfrist: 2020-08-10 📅
Veröffentlichungsdatum: 2020-08-03 📅
Kennungen
Bekanntmachungsnummer: 2020/S 148-363788
Verweist auf Bekanntmachung: 2020/S 129-316742
ABl. S-Ausgabe: 148

Objekt
Umfang der Beschaffung
Kurze Beschreibung:
“Initially it is envisaged to produce around 10 different safety training courses on subjects such as Biological Safety, Chemical Safety, Laser Safety, etc....”    Mehr anzeigen
Quelle: OJS 2020/S 148-363788 (2020-07-29)
Bekanntmachung über vergebene Aufträge (2021-03-05)
Objekt
Umfang der Beschaffung
Kurze Beschreibung:
“The European XFEL is a research facility of superlatives: it generates ultrashort X-ray flashes-27 000 times per second and with a brilliance that is a...”    Mehr anzeigen
Gesamtwert des Auftrags: 214 000 EUR 💰
Metadaten der Bekanntmachung
Dokumenttyp: Bekanntmachung über vergebene Aufträge

Verfahren
Angebotsart: Entfällt

Referenz
Daten
Absendedatum: 2021-03-05 📅
Veröffentlichungsdatum: 2021-03-10 📅
Kennungen
Bekanntmachungsnummer: 2021/S 048-121144
ABl. S-Ausgabe: 48

Objekt
Umfang der Beschaffung
Kurze Beschreibung:
“The European XFEL is a research facility of superlatives: it generates ultrashort X-ray flashes-27 000 times per second and with a brilliance that is a...”    Mehr anzeigen

“• preparation of data models and data structures,”
Mehr anzeigen (25)
“• template programming according to specifications and in cooperation with a graphic design agency commissioned by the client,”

“• user management including a login and registration system, rights and role management, linking to existing accounts via an LDAP or Active Directory...”    Mehr anzeigen

“• preference is given to the usage of Open Source protocols (e.g. RESTful, LDAP, etc.), development frameworks (e.g. Laravel, Ruby on Rails, Node, React,...”    Mehr anzeigen

“• user dashboard with individual and predefined learning paths,”

“• support of both the interface as well as the training material in German and English,”

“• archiving system for the course material,”

“• documentation of course participation and performance (quizzes),”

“• the content of the courses remains archived within the system for documentation purposes beyond the life cycle of the course. Each version of a training...”    Mehr anzeigen

“• in-house access control system (via RESTful APIs),”

“• LDAP or Active Directory (for user management),”

“• RESTful APIs for User identification,”

“• RESTful APIs for interface for data Transfer,”

“• RESTful APIs for interface for signature terminals.”

“4) Production of safety training Courses. The client develops and provides story boards for the training courses. Based on the story boards and in very...”    Mehr anzeigen

“• the complete documentation,”

“• all applications source code,”

“• all tools (information, data, scripts, etc.),”

“• transfer of the backups (server contents, databases, etc.),”

“• the course materials must be handed over in a format that can be used on other common LMS platforms, e.g. ILIAS or Moodle, a SCORM or e.g. xAPI export...”    Mehr anzeigen

“• the signed certificates, if documents are generated.”

“• support via email and telephone for employees of the client,”

“• technical maintenance and backups,”

“• editorial support for small changes,”

“• further development of instructions.”

“For further information see the procurement documents and the technical specification.”
Beschreibung der Optionen:
“Pursuant to Sec. 14 Para. 4 No. 9 VgV (Procurement Ordinance — Vergabeverordnung), the right is reserved to award the repetition of similar services...”    Mehr anzeigen

Verfahren
Vergabekriterien
Qualitätskriterium (Bezeichnung): Concept
Qualitätskriterium (Gewichtung): 50
Preis (Gewichtung): 50

Auftragsvergabe
Datum des Vertragsabschlusses: 2021-02-26 📅
Name: DataArt GmbH
Postort: München
Postleitzahl: 80333
Land: Deutschland 🇩🇪
München, Kreisfreie Stadt 🏙️
Gesamtwert des Auftrags: 214 000 EUR 💰
Informationen über Ausschreibungen
Anzahl der eingegangenen Angebote: 2

Referenz
Zusätzliche Informationen

“Regarding No II.1.7) and No V.2.4): The estimate of the contract value was above the relevant threshold.”
Quelle: OJS 2021/S 048-121144 (2021-03-05)