81269066-Provision and implementation of a Monitoring Tool for Energising Development

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

The Energising Development Programme - EnDev - (www.endev.info) promotes sustainable access to modern energy services for households, social institutions and small to medium-sized enterprises in developing countries. EnDev has a MS Excel system for results-based monitoring that has been working for ten years, with several changes and adaptations. The object of this tender is the commissioning of an existing web-based tool for results-based monitoring that integrates the established processes, calculation formulas and existing data from the last ten years and can be flexibly used for EnDev"s monitoring at project and global level, in compliance with EU GDPR.
The assignment includes the development of a concept for the transition to the new monitoring tool, the provision and operation of the monitoring tool (Software as a Service), the configuration of the monitoring tool and data migration as well as training and documentation.

Deadline

Die Frist für den Eingang der Angebote war 2021-09-28. Die Ausschreibung wurde veröffentlicht am 2021-08-26.

Anbieter

Die folgenden Lieferanten werden in Vergabeentscheidungen oder anderen Beschaffungsunterlagen erwähnt:

• Main Level

Wer?

• Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

Wie?

• Datendienste › Datenbankdienste

Wo?

• Darmstadt › Main-Taunus-Kreis

Geschichte der Beschaffung

Datum	Dokument
2021-08-26	Auftragsbekanntmachung
2022-04-25	Bekanntmachung über vergebene Aufträge

Auftragsbekanntmachung (2021-08-26)
Objekt
Umfang der Beschaffung
Titel: Datenbankdienste
Referenznummer: 81269066
Kurze Beschreibung:

The Energising Development Programme - EnDev - (www.endev.info) promotes sustainable access to modern energy services for households, social institutions and small to medium-sized enterprises in developing countries. EnDev has a MS Excel system for results-based monitoring that has been working for ten years, with several changes and adaptations. The object of this tender is the commissioning of an existing web-based tool for results-based monitoring that integrates the established processes, calculation formulas and existing data from the last ten years and can be flexibly used for EnDev"s monitoring at project and global level, in compliance with EU GDPR. The assignment includes the development of a concept for the transition to the new monitoring tool, the provision and operation of the monitoring tool (Software as a Service), the configuration of the monitoring tool and data migration as well as training and documentation.

Metadaten der Bekanntmachung
Originalsprache: Englisch 🗣️
Dokumenttyp: Auftragsbekanntmachung
Art des Auftrags: Dienstleistungen
Verordnung: Europäische Union, mit GPA-Beteiligung
Gemeinsames Vokabular für öffentliche Aufträge (CPV)
Code: Datenbankdienste 📦
Ort der Leistung
NUTS-Region: Main-Taunus-Kreis 🏙️

Verfahren
Verfahrensart: Verhandlungsverfahren
Angebotsart: Angebot für alle Lose
Vergabekriterien
Wirtschaftlichstes Angebot

Öffentlicher Auftraggeber
Identität
Land: Deutschland 🇩🇪
Art des öffentlichen Auftraggebers: Sonstiges
Name des öffentlichen Auftraggebers: Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Postanschrift: Dag-Hammarskjöld-Weg 1 - 5
Postleitzahl: 65760
Postort: Eschborn
Kontakt
Internetadresse: http://www.giz.de 🌏
E-Mail: giz@leinemann-partner.de 📧
Fax: +49 6974093874 📠
URL der Dokumente: https://ausschreibungen.giz.de/Satellite/notice/CXTRYY6YAHX/documents 🌏
URL der Teilnahme: https://ausschreibungen.giz.de/Satellite/notice/CXTRYY6YAHX 🌏

Referenz
Daten
Absendedatum: 2021-08-26 📅
Einreichungsfrist: 2021-09-28 📅
Veröffentlichungsdatum: 2021-08-31 📅
Datum des Beginns: 2021-12-01 📅
Datum des Endes: 2025-12-31 📅
Kennungen
Bekanntmachungsnummer: 2021/S 168-440112
ABl. S-Ausgabe: 168
Zusätzliche Informationen

The communication with the bidders will only take place via GIZ e-tendering platform (VMS). Bekanntmachungs-ID: CXTRYY6YAHX

Objekt
Umfang der Beschaffung
Kurze Beschreibung:

The assignment includes the development of a concept for the transition to the new monitoring tool, the provision and operation of the monitoring tool (Software as a Service), the configuration of the monitoring tool and data migration as well as training and documentation.

The EnDev programme is a multi-donor partnership, currently financed and governed by the governments of the Netherlands, Germany, Norway and Switzerland. The current eleven-year program phase of EnDev lasts through 2025 will be implemented in 18 projects in 21 developing countries (as of 2021). EnDev is managed on a global level by GIZ (Deutsche Gesellschaft für Internationale Zusammenarbeit). The implementation of the projects in the countries is carried out by GIZ to about 2/3. Further implementers of the projects are both international and national Non-Governmental Organizations.

EnDev has set up a thorough results-based monitoring system, which provides donors, partners and management with realistic and reliable data regarding intervention and progress. The purpose of the monitoring is to provide transparent information about outcomes, impacts and sustainability, thus serving as a solid foundation for management decisions at global and country levels. Monitoring data about each country projects" progress serves to validate their respective outcome and to reallocate funds. This data therefore needs to be reliable, which is a challenging task in view of the large numbers of people reached and often living in remote areas, dispersed over wide territories. EnDev also checks for plausibility of attribution of results to EnDev"s actions and aims to correct data accordingly.

Data collection is done at project level, then aggregated at global level. Currently, a variation of tools are applied by the different projects, from simple lists to be filled by illiterate entrepreneurs, to diverse excel tools and web-based databases, while at headquarter level the data is aggregated and analysed using MS Excel. The process and analysis steps are well developed and functional. EnDev has a set of adjustment factors and formulas to calculate the KPI achievement based on the monitoring data.

EnDev monitoring at the global level (headquarters) has been conducted since 2012 using so-called "Outcome calculation sheets" (OCS) that have been developed at that time. Over the years, the OCS have been adapted several times to meet new needs as they arose. For information that could not be integrated into the OCS, additional Excel files were created.

The goal of this tender is thus to transition this functional monitoring system from an aged Excel-based into a new web-based monitoring tool.

The assignment includes the following tasks:

- Development of a concept for the transition to the new monitoring tool

- Provision and operation of the monitoring tool (Software as a Service)

- Configuration of the monitoring tool and data migration

- Training and documentation

Key requirements for the tool include, amongst other things:

(1) Creation of a database out of existing project data, with a data structure that allows for future extensions.

(2) Monitoring on two levels: Individual projects (with different logframes) and global programme level.

(3) Flexibility of the system to adjust to changing logframes / requirements

(4) Provision of interactive dashboards on project and on programme level

(5) Differentiated user management

(6) Different options for data entry/upload, quality control and data export

(7) Compliance with EU GDPR (General Data Protection Regulation)

Beschreibung der Verlängerungen:

Within the framework of the basic project described in the terms of reference, GIZ reserves the right to award contracts for additional services of this type to the successful tenderer in this procedure by means of a negotiated procedure without a competitive tender, or to enter into a follow-on contract pursuant to the criteria listed in the terms of reference and the other procurement documents.

Beschreibung der Optionen:

Ort der Leistung
Hauptstandort oder Erfüllungsort:

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH Dag-Hammarskjöld-Weg 1 - 5 65760 Eschborn

Rechtliche, wirtschaftliche, finanzielle und technische Informationen
Bedingungen für die Teilnahme
Befähigung zur Berufsausübung:

1. Trading name and address, commercial register excerpt.

2. Eligibility declaration that no grounds for exclusion in Section 123, 124 of the German Act Against Restraints of Competition (GWB) apply.

3. Eligibility declaration subcontractors if applicable.

4. Association clause if applicable

Wirtschaftliche und finanzielle Leistungsfähigkeit:

1. Declaration on the average annual turnover for the last 3 financial years (last-but-four financial year can be included in case of invitation to tender held within 6 months of end of last financial year);

2. Declaration on the average number of employees and managers for the past three calendar years.

Mindeststandards:

1. Average annual turnover for the last three years at least 600.000,00 EUR.

2. Average number of employees and managers for the past three calendar years at least 5 persons.

Technische und berufliche Fähigkeiten:

It is necessary to provide references in the technical field "Provision of IT systems for results-based monitoring" with a minimum commission value of 125.000,00 EUR.

Mindeststandards:

1. At least 5 reference projects in the technical field "Provision of IT systems for results-based monitoring" and at least 2 reference projects in Africa in the last 3 years.

2. The technical assessment is only based on reference projects with a minimum commission value of 125.000,00 EUR.

Verfahren
Rechtsgrundlage: 32014L0024
Mindestzahl der Bewerber: 3
Höchstzahl der Bewerber: 5
Objektive Kriterien für die Auswahl der begrenzten Anzahl von Bewerbern:

The assignment will only be entrusted to companies with the required expertise and capacity (eligible companies), which meet the criteria listed in the document "Request to participate and Eligibility declaration by applicants (Call for competition)", and which are not excluded under the terms of Sections 123 or 124 of the German Act against Restraints of Competition (GWB), or who can prove restoration of their integrity in line with Section 125 of the same act.

If there is a previously announced limit to the number of applicants, an assessment will be carried out according to the relevant evaluation scale included in the tender documents.

Zeitpunkt des Eingangs der Angebote: 12:00
Datum der Absendung der Aufforderungen: 2021-10-18 📅
Sprachen, in denen Angebote oder Teilnahmeanträge eingereicht werden können: Deutsch 🗣️
Englisch 🗣️

Öffentlicher Auftraggeber
Identität
Andere Art des öffentlichen Auftraggebers: Legal person governed by private law (gemeinnützige GmbH) wholly owned by the Federal Republic of Germany
Kontakt
Kontaktperson: Leinemann Partner Rechtsanwälte mbB
Dokumente URL: https://ausschreibungen.giz.de/Satellite/notice/CXTRYY6YAHX/documents 🌏

Referenz
Zusätzliche Informationen

The communication with the bidders will only take place via GIZ e-tendering platform (VMS).

Bekanntmachungs-ID: CXTRYY6YAHX

Ergänzende Informationen
Körper überprüfen
Name: Die Vergabekammern des Bundes
Postanschrift: Villemombler Straße 76
Postort: Bonn
Postleitzahl: 53123
Land: Deutschland 🇩🇪
Telefon: +49 2289499-0 📞
E-Mail: vk@bundeskartellamt.bund.de 📧
Fax: +49 2289499-163 📠
Internetadresse: http://www.bundeskartellamt.de 🌏
Informationen zu Fristen für Nachprüfungsverfahren:

According to Article 160, Section 3 of the German Act Against Restraint of Competition (GWB), application for review is not permissible insofar as

1. the applicant has identified the claimed infringement of the procurement rules before submitting the application for review and has not submitted a complaint to the contracting authority within a period of 10 calendar days; the expiry of the period pursuant to Article 134, Section 2 remains unaffected,

2. complaints of infringements of procurement rules that are evident in the tender notice are not submitted to the contracting authority at the latest by the expiry of the deadline for the application or by the deadline for the submission of bids, specified in the tender notice

3. complaints of infringements of procurement rules that first become evident in the tender documents are not submitted to the contracting authority at the latest by the expiry of the deadline for application or by the deadline for the submission of bids,

4. more than 15 calendar days have expired since receipt of notification from the contracting authority that it is unwilling to redress the complaint.

Sentence 1 does not apply in the case of an application to determine the invalidity of the contract in accordance with Article 135, Section 1 (2). Article 134, Section 1, Sentence 2 remains unaffected.

Quelle: OJS 2021/S 168-440112 (2021-08-26)

Bekanntmachung über vergebene Aufträge (2022-04-25)
Objekt
Umfang der Beschaffung
Gesamtwert des Auftrags: 289 200 EUR 💰
Metadaten der Bekanntmachung
Dokumenttyp: Bekanntmachung über vergebene Aufträge

Verfahren
Angebotsart: Entfällt

Referenz
Daten
Absendedatum: 2022-04-25 📅
Veröffentlichungsdatum: 2022-04-29 📅
Kennungen
Bekanntmachungsnummer: 2022/S 084-226652
Verweist auf Bekanntmachung: 2021/S 168-440112
ABl. S-Ausgabe: 84
Zusätzliche Informationen
Bekanntmachungs-ID: CXTRYY6YJEZ

Verfahren
Vergabekriterien
Qualitätskriterium (Bezeichnung): Technical Assessment
Qualitätskriterium (Gewichtung): 70
Preis (Gewichtung): 30.00

Auftragsvergabe
Datum des Vertragsabschlusses: 2022-04-25 📅
Name: Main Level
Postanschrift: Ludwig-Erhard-Straße 14
Postort: Eschborn
Postleitzahl: 65760
Land: Deutschland 🇩🇪
E-Mail: info@mainlevel.de 📧
Land: Main-Taunus-Kreis 🏙️
Gesamtwert des Auftrags: 289 200 EUR 💰
Informationen über Ausschreibungen
Anzahl der eingegangenen Angebote: 3
Quelle: OJS 2022/S 084-226652 (2022-04-25)

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