Development of the Database System Global Trace-Base

Kurze Beschreibung

The procurement is for a web-based database system to be built or configured for the management of chains of custody, a variety of supply chain management, of voluntary sustainability standards and for the generation of two kinds of original certificate documents for the certification system of the contracting authority, GOTS, a sustainability standard for organic textiles.
The database system will comprise between 50 and 60 business related entity/relation types, three different APIs, and a file upload interface for some self-defined types of XML files. The specifications for tender will contain about 2000 individual requirements, the majority of which is trivial or merely reflects the state of the art in the field of web-based database solutions.
The contracting entity requests the source code to be licensed to them as a mandatory contractual requirement, exclusively for project specific code, non-exclusively for other code.
Project related documentation and formal communication with GOTS will have to be in English.

Beschreibung der Beschaffung

The procurement is for a web-based database system to be built or configured for the management of chains of custody, a variety of supply chain management, of voluntary sustainability standards and for the generation of two kinds of original certificate documents for the certification system of the contracting authority, GOTS, a sustainability standard for organic textiles.
The database system will comprise between 50 and 60 business related entity/relation types, three different APIs, and a file upload interface for some self-defined types of XML files. The specifications for tender will contain about 2000 individual requirements, the majority of which is trivial or merely reflects the state of the art in the field of web-based database solutions.
The contracting entity requests the source code to be licensed to them as a mandatory contractual requirement, exclusively for project specific code, non-exclusively for other code.
Project related documentation and formal communication with GOTS will have to be in English.

Objektive Kriterien für die Auswahl der begrenzten Anzahl von Bewerbern

Size of Company:
The minimum number of FTE is 25 (must have)
25-49 FTE 1 point
50-99 FTE 2 points
100 and more 3 points
Certification according to ISO9001 (or equivalent): 1 point
Certification according to ISO27001 (or equivalent): 1 point
Quality management, discipline Requirements Engineering:
— per document with some useful content 0.5 points
— per document with reasonable coverage of topic 1 point
Quality management, discipline System Architecture and Design:
— per document with some useful content 0.5 points
— per document with reasonable coverage of topic 1 point
— per document with exhaustive coverage of topic 1.5 points
Quality management, discipline System Implementation:
— per document with some useful content 0.5 points
— per document with reasonable coverage of topic 1 point
— per document with exhaustive coverage of topic 1.5 points
Quality management, discipline Software Testing:
— per document with some useful content 0.5 points
— per document with reasonable coverage of topic 1.0 point
— per document with exhaustive coverage of topic 1.5 points
Quality management, discipline Release Management:
— per document with reasonable coverage of topic 0.5 point
— per document with exhaustive coverage of topic 1 point
Quality management, role Quality Manager:
— less than 0.5 FTE 0 points
— 0.5 to 0.9 FTE 0.5 points
— 1.0 FTE or more 1.0 point
Experience in system operations 24/7:
The contender has operated one or more software systems all days and around the clock (24/7) 1 point
Experience in system operations for clients:
The contender has operated one or more software systems for at least three years, points will be assigned based on time:
— less than 3 years 0 points
— 3 to 5 years 1 point
— more than 5 years 2 points
Successfully implemented database systems:
Minimum number of successfully implemented database systems in the last six years is 2 (must have)
— 2 systems 1 point
— 3 to 4 systems 2 points
— 5 to 9 systems 3 points
— 10 systems or more 4 points
Complexity of largest database system:
— less than 20 E/R types 0 points
— 20 to 29 E/R types 1 points
— 30 to 59 E/R types 2 points
— 60 to 100 E/R types 3 points
— more than 100 E/R types 4 points
Re-use of self-developed code across database projects:
— no or insignificant re-use 0 points
— some re-use across at least 3 database projects 1 point
— some re-use across the majority of database projects 2 points
— more than 50 % re-use across at least 3 database projects 3 points
— more than 50 % re-use across the majority of database projects 4 points
— configurable product for supply chain management 5 points
Business of reference projects:
— textile industry, 1 point per reference project, maximum: 2 points
— supply chain management, 2 points per reference project, maximum: 4 points
— audit management/certification, 1 point per reference project, maximum: 2 points
Technology used in reference projects:
— Open-Source database engine, e.g., PostgreSQL, 2 points per reference project, maximum: 4 points
— API implementation using OpenAPI, REST, JSON; 2 points per reference project, maximum: 4 points
Possible size of team:
Minimum staffing is 3 FTE (must have).
— 3 FTE 1 point
— 4 FTE 2 points
— 5 FTE 3 points
— 6 FTE and more 4 points
Assignment level of prospective team members:
The minimum assignment level is 50 % (must have)
— 50 to 66 % 1 point
— 67 to 80 % 2 points
— 81 to 90 % 3 points
— above 90 % 4 points
English language, high level of proficiency:
The prospective project manager and at least one prospective team member must have a mastery of the English language in written and spoken English of CEFRL level C1 or higher.
English language, medium level of proficiency:
All prospective team members must have a mastery of the English language in written and spoken English of CEFRL level B1 or higher.
Experience of prospective project manager:
The experience of the prospective project manager in managing software projects will be measured based on the number of successful software projects he/she has managed during the last half of the respective projects. The minimum number of such projects managed by the prospective project manager must be one (must have).
— 1 project 1 point
— 2 to 3 projects 2 points
— 4 to 5 projects 3 points
— 6 projects or more 4 points
Experience of prospective team members:
The experience of the prospective team members will be measured based on their average number of years they have been working in software development. The minimum for this average is two years (must have).
— 2 to 3 years 1 point
— 4 to 5 years 2 points
— 6 to 7 years 3 points
— more than 7 years 4 points
Specific expertise of prospective team members:
Additional points will be assigned based on specific areas of expertise. Specific knowledge and skills of a prospective team member is counted as expertise if it is well above the average knowledge and skills of a software developer. The following areas of expertise will be awarded points:
— web frontend technology incl. JavaScript 1 point
— database administration 1 point
— software architecture 1 point
— software security 1 point
For further details please see the Application conditions for candidates' procedure.

Beschreibung der Optionen

Options
The following parts of the contract and the specifications for tender are options:
— the visualization component for traceability,
— the drag and drop component for the UI part of the authentication API,
— the requirement for load generation during performance measurements,
— hosting services (see draft contract, Annex 04, chapter IV),
— support services (see draft contract, Annex 04, chapter V),
— services for maintenance and further development (see draft contract, Annex 04, chapter VI).

Zusätzliche Informationen

The present procedure will be tendered by way of a negotiated award with a competitive bidding process in accordance with UVgO. The procedure specified here in accordance with VgV serves only to publish the procedure throughout Europe. GWB and VgV do not apply. In particular, there is no possibility of legal protection before the review chambers.
Global Standard gemeinnützige GmbH (GOTS) is not a public contracting authority pursuant to Section 99 No. 2 GWB. The application of the provisions of the Sub-Threshold Tender Regulation (UVgO) follows from the provisions of the grant notice and the General Provisions for Grants for Project Funding (ANBest-P). GOTS is not bound by any further-- provisions. EU-wide publication -is voluntary and without recognition of any legal obligation. There are no possibilities for legal -protection- pursuant to Sections 160 et seq. GWB.
Pursuant to Section 3.1 of ANBest-P, the obligation to apply the UVgO does not apply to the following provisions:
— Section 22 to the division by lots,
— Section 28 (1) sentence 3 on the publication of contract notices,
— Section 30 to the notice of award of contract,
— Section 38 (2) to (4) on the form and transmission of requests to participate and tenders,
— Section 44 to unusually low tenders,
— Section 46 on informing candidates and tenderers.
Note on the contract period:
The contract period indicated is not a binding indication. Rather, it is intended to conclude the contract for an indefinite period.

Liste und kurze Beschreibung der Bedingungen

Self-declaration Grounds for Exclusion under Sections 123, 124 GWB
1. Company presentation/declaration of the company structure, in particular the organizational structure, the range of services and personnel capacities, max. two DIN A4 pages.
2. Proof of registration in a professional or commercial register or comparable register (copy of excerpt to be enclosed)

Liste und kurze Beschreibung der Auswahlkriterien

3. Statement of total turnover and turnover in the field of activity of the contract (development of software applications) within the last three completed financial years, if such information is available.
4. Declaration that the applicant has or will have, at the latest at the start of service, professional/business liability insurance in line with the market, stating the amounts covered.

Liste und kurze Beschreibung der Auswahlkriterien

5. Submission of suitable references
Suitable references within the last five years (project completion is decisive) must be submitted, stating the subject of the order, the customer, the order volume and the time period, which meet the minimum requirements below. A reference from the field of software application development is suitable.
6. Statement showing the current number of employees of the company as a whole and in relation to the area of activity of the contract.
7. Keyword description of the quality assurance measures used in projects. A mere reference to certification is not sufficient.

Bedingungen für die Teilnahme (technische und berufliche Fähigkeiten)

No. 5:
The applicant shall submit at least two suitable references, each covering the following requirements:
— database application,
— web frontend with JavaScript,
— project volume: at least 1000 performed personman-days,
— project delivered with at least 50 % own employees,
— project was successfully completed within the last 5 years.