European XFEL: Kirkpatrick Baez Mirror Focusing System for the SXP Instrument

European X-Ray Free-ElectronLaser Facility GmbH

The European XFEL is a research facility of superlatives: it generates ultrashort X-ray flashes-27 000 times per second and with a brilliance that is a billion times higher than that of the best conventional X-ray radiation sources. To construct and operate the European XFEL, international partners agreed on the foundation of an independent research organisation — the European XFEL GmbH (‘EuXFEL’), a non-profit limited liability Company under German law. The company employs more than 400 people.
The subject of this tender is the design, fabrication and delivery of a Kirkpatrick Baez (KB) focusing system as described in II.2.4) of this contract notice and the technical specification ‘SXP Note’.

Deadline

Die Frist für den Eingang der Angebote war 2021-08-09. Die Ausschreibung wurde veröffentlicht am 2021-07-07.

Anbieter

Die folgenden Lieferanten werden in Vergabeentscheidungen oder anderen Beschaffungsunterlagen erwähnt:

• IRELEC

Wer?

• European X-Ray Free-ElectronLaser Facility GmbH

Wie?

Wo?

• Hamburg › Hamburg
• Schleswig-Holstein › Pinneberg

Geschichte der Beschaffung

Datum	Dokument
2021-07-07	Auftragsbekanntmachung
2021-07-20	Ergänzende Angaben
2021-12-16	Bekanntmachung über vergebene Aufträge

Auftragsbekanntmachung (2021-07-07)
Objekt
Umfang der Beschaffung
Titel: Laborgeräte, optische Geräte und Präzisionsgeräte (außer Gläser)
Referenznummer: SFX-CT039601
Kurze Beschreibung:

The European XFEL is a research facility of superlatives: it generates ultrashort X-ray flashes-27 000 times per second and with a brilliance that is a billion times higher than that of the best conventional X-ray radiation sources. To construct and operate the European XFEL, international partners agreed on the foundation of an independent research organisation — the European XFEL GmbH (‘EuXFEL’), a non-profit limited liability Company under German law. The company employs more than 400 people. The subject of this tender is the design, fabrication and delivery of a Kirkpatrick Baez (KB) focusing system as described in II.2.4) of this contract notice and the technical specification ‘SXP Note’.

Metadaten der Bekanntmachung
Originalsprache: Englisch 🗣️
Dokumenttyp: Auftragsbekanntmachung
Art des Auftrags: Lieferungen
Verordnung: Europäische Union, mit GPA-Beteiligung
Gemeinsames Vokabular für öffentliche Aufträge (CPV)
Code: Laborgeräte, optische Geräte und Präzisionsgeräte (außer Gläser) 📦
Zusätzlicher CPV-Code: Maschinen, Apparate und Geräte mit eigener Funktion 📦
Ort der Leistung
NUTS-Region: Pinneberg 🏙️

Verfahren
Verfahrensart: Nicht offenes Verfahren
Angebotsart: Angebot für alle Lose
Vergabekriterien
Wirtschaftlichstes Angebot

Öffentlicher Auftraggeber
Identität
Land: Deutschland 🇩🇪
Art des öffentlichen Auftraggebers: Sonstiges
Name des öffentlichen Auftraggebers: European X-Ray Free-ElectronLaser Facility GmbH
Postanschrift: Holzkoppel 4
Postleitzahl: 22869
Postort: Schenefeld
Kontakt
Internetadresse: http://www.xfel.eu 🌏
E-Mail: ojauch@goerg.de 📧
Telefon: +49 40500360-480 📞
Fax: +49 40500360-444 📠
URL der Dokumente: https://www.subreport.de/E65314444 🌏
URL der Teilnahme: https://www.subreport.de/E65314444 🌏

Referenz
Daten
Absendedatum: 2021-07-07 📅
Einreichungsfrist: 2021-08-09 📅
Veröffentlichungsdatum: 2021-07-12 📅
Kennungen
Bekanntmachungsnummer: 2021/S 132-350330
ABl. S-Ausgabe: 132
Zusätzliche Informationen

Regarding II.2.10: Variant tenders may be offered, where the technical specification ‘SXP Note’ invites the bidder to provide an option. Other variants are not allowed. The right to exclude variant tenders is reserved. For further details, please refer to the procurement documents.

Objekt
Umfang der Beschaffung
Kurze Beschreibung:

The subject of this tender is the design, fabrication and delivery of a Kirkpatrick Baez (KB) focusing system as described in II.2.4) of this contract notice and the technical specification ‘SXP Note’.

The scope of this project is to design and produce a Kirkpatrick Baez (KB) focusing system with two bendable mirrors in order to focus the soft X-ray beam both horizontally and vertically. The bending mechanism should be able to focus the X-ray beam between two positions separated 2 and 6 m from the vertical focusing mirror that will be placed in the more downstream position. The mirrors will be placed on a support that ensures angular vibrations in the range 50 nrad rms or lower and linear vibrations of less than 300 nm rms. The mirrors will be enclosed in a vacuum chamber with a background pressure at 10^−9 mbar or better. Each mirror will have a separate cooling system. At the entrance of the vacuum chamber, a slit system will be proposed to define the beam aperture as an option.

For further information see the technical specification ‘SXP Note’ after the competitive tender and the selection of the bidders.

Dauer: 18 Monate
Beschreibung der Optionen:

The slit system should be quoted as an option.

Besides the temperature sensors, the vendor can also propose the installation of temperature stabilisation units to ensure a constant temperature of the system. This shall also be quoted as an option.

Pursuant to § 14 IV No 5 VgV (Procurement Ordinance — Vergabeverordnung), the right is reserved to award the repetition of similar deliveries corresponding to the basic project in a negotiated procedure without a competitive tender under the same conditions as the basic contract.

Further information on options is contained in the procurement documents.

Zusätzliche Informationen:

Rechtliche, wirtschaftliche, finanzielle und technische Informationen
Bedingungen für die Teilnahme
Befähigung zur Berufsausübung:

Documents submitted must still be valid; where up-to-date requirements are made, the date refers to the date of publication of this notice (see point VI.5). Applicants must submit the following documents or documents with their application:

PL1. Self-declaration regarding exclusion criteria (§ 123, 124 GWB). The form in the application documents shall be used.

PL2. A short description of the company (self-declaration, see checklist in application documents).

In the case of candidate consortia, the requirements set out here apply accordingly to each individual member of the candidate consortia.

EuXFEL reserves the right to request further self-declarations and certificates for bidders selected at the end of the competition and any subcontractors with the submission of the tender separate request.

Wirtschaftliche und finanzielle Leistungsfähigkeit:

WL1. Self-declaration concerning the economic and financial capabilities of the applicant, in particular statement of total turnover of the applicant of the last 3 financial years. The form in the application documents shall be used.

In the case of candidate consortia, the requirements set out here apply accordingly to each individual member of the candidate consortia.

If, for a valid reason, an applicant is unable to provide the required proof, he may demonstrate his capacity by presenting other supporting documents deemed appropriate by EuXFEL. EuXFEL reserves the right to request further self-declarations and certificates for bidders selected at the end of the competition and any subcontractors with the submission of the tender separate request.

Technische und berufliche Fähigkeiten:

TL1. Self-declaration on the annual resources of the employees for the relevant business unit (breakdown commercial, technical, other) in the last 3 years. If the applicant does not yet exist for 3 years, the relevant information for the period of existence shall be provided. The form in the application documents shall be used.

TL2. At least 5 references (finished projects) with the proof of experience as a company in projects of similar characteristics in the last 5 years. Similar are projects that had to the subject the design, fabrication and delivery of cooled mirrors or KB systems at FELs or synchrotrons, mirrors >0.4 m, UHV compatible systems within the last 5 years.

The form in the application documents shall be used.

TL3. Certificates or adequate proof of available ISO5 (‘DIN-EN-ISO 14644-1’) for cleanrooms or better (K.O. criterion).

TL4. Self-declaration of metrology equipment: at least one linear interferometer or an autocollimator (K.O. criterion).

In the case of candidate consortia, corresponding information may be provided for the candidate consortia as a whole.

Mindeststandards:

Regarding TL2: At least 5 references must demonstrate experience with Finite Element Analysis (FEA).

Regarding TL2: At least 3 references must demonstrate experience with oil-free pump stations (e.g. best UHV RGAs obtained at the facility).

The minimum requirements can be met in the same or different references.

Verfahren
Rechtsgrundlage: 32014L0024
Voraussichtliche Anzahl von Bewerbern: 3
Objektive Kriterien für die Auswahl der begrenzten Anzahl von Bewerbern:

The selection criteria for the evaluation of eligibility are ability (economic and financial ability) and expertise (technical and professional ability). The above criteria will be assessed on the basis of the documents to be submitted under section III.1) of this notice.

Ability and expertise are in a ratio of 30 % (economic and financial standing) to 70 % (technical and professional ability). For the assessment of the economic and financial standing, the information and evidence referred to point III.1.2) (WL1) are used. For the assessment of the technical and professional ability, the information and evidence mentioned in point III.1.3) (TL1 and TL2) shall be taken into account. The assessment of ability and expertise is based on a relative comparison of the applicants on the basis of the following grading scale.

Up to 10 evaluation points are awarded for each suitability criterion (ability and expertise):

— 10 points: applicant is excellently suited due to the size and equipment of the company and his experience;

— 8 points: applicant is well suited due to the size and equipment of the company and his experience;

— 6 points: applicant is sufficiently suitable due to the size and equipment of the company and his experience;

— 4 points: applicant is suitable due to the size and equipment of the company and his experience;

— 2 points: applicant is only suitable to certain aspects due to the size and equipment of the company and his experience.

In the range between 1 and 10 points, intermediate values (1 p., 3 p., 5 p., 7 p., 9 p.) can be formed to take into account a tendency towards the higher note level in each case.

An evaluation of a suitability criterion with 0 points would correspond to a complete non-fulfilment of the respective suitability criterion, which would result in the exclusion of the application to participate.

The overall evaluation is made per request to participate by multiplying the score for each suitability criterion by the respective weighting factor and then adding it up.

These are selection criteria, not award criteria.

Zeitpunkt des Eingangs der Angebote: 12:00
Datum der Absendung der Aufforderungen: 2021-08-23 📅
Sprachen, in denen Angebote oder Teilnahmeanträge eingereicht werden können: Englisch 🗣️
Gültigkeitsdauer des Angebots: 3 Monate

Öffentlicher Auftraggeber
Identität
Andere Art des öffentlichen Auftraggebers: Ltd liability company subject to German private law, publicly funded mainly by the Federal Republic of Germany
Kontakt
Kontaktperson: Dr. Oliver Jauch
Dokumente URL: https://www.subreport.de/E65314444 🌏
Name des öffentlichen Auftraggebers: GÖRG Partnerschaft von Rechtsanwälten mbB
Postanschrift: Alter Wall 20-22
Postort: Hamburg
Postleitzahl: 20457
Land: Hamburg 🏙️
Internetadresse: http://www.goerg.de 🌏

Referenz
Zusätzliche Informationen

1) The application documents must be downloaded from the internet address given in point I.3). Their use is binding. If further information or clarification should be required from the contracting authority during the competitive tender, this additional information will also be published at the above mentioned Internet address.

2) The procurement documents (tender specifications, contracts, etc.) will only be issued to the selected tenderers after the end of the competitive tendering, who have submitted their requests to participate with a completed and signed confidentiality agreement.

3) Questions concerning the requirements of this notice and the application documents should be addressed to EuXFEL via the awarding platform immediately, but no later than 2nd of August 2021. EuXFEL reserves the right not to answer questions received later.

4) The sole purpose of the information contained in this notice is to give interested parties an impression and to enable a decision on whether to participate in the procedure. Deviations and specifications within the invitation to tender are reserved.

5) Requests to participate must be transmitted electronically to the body designated in point I.3) via the awarding platform. Until the application deadline expires, requests to participate are encrypted so that the contracting authority has no access to them. However, the tenderer is free to edit and re-upload his request to participate within the deadline.

6) The contracting authority reserves the right to request a follow up for incomplete or missing documents in the requests to participate at short notice.

7) EuXFEL reserves the right to cancel the procedure on objective grounds. Claims of the applicants and tenderers for compensation are — as far as legally permissible — excluded. By downloading the application documents, the applicant agrees to this.

8) Candidate consortia must submit, with their request to participate, a legally binding declaration according to the application documents signed by all members and must comply with the requirements stated therein.

Ergänzende Informationen
Körper überprüfen
Name: Vergabekammer des Bundes
Postanschrift: Villemombler Straße 76
Postort: Bonn
Postleitzahl: 53123
Land: Deutschland 🇩🇪
Informationen zu Fristen für Nachprüfungsverfahren:

The time-limit for appeal is regulated under Sec. 160 Para. 3 GWB.

The application is inadmissible if:

1) the applicant became aware of the alleged violation of provisions governing the awarding of public contracts before submitting the appeal and did not object to the contracting entity within 10 calendar days; the deadline stipulated in Sec. 134 Para. 2 remains unaffected;

2) violations of provisions governing the awarding of public contracts which become apparent from the tender notice are not notified to the contracting entity by the end of the period specified in the notice for the submission of a tender or application;

3) violations of provisions governing the awarding of public contracts which only become apparent from the award documents are not notified to the contracting entity by the end of the period specified in the notice for the submission of a tender or application;

4) More than 15 calendar days have elapsed from the receipt of notification from the contracting entity that it is unwilling to redress the complaint.

Further information regarding the time limit for appeal under Sec. 160 Para. 3 GWB can be obtained by the above-mentioned body (see sec. VI.4.1) of this notice).

Quelle: OJS 2021/S 132-350330 (2021-07-07)

Ergänzende Angaben (2021-07-20)
Objekt
Umfang der Beschaffung
Kurze Beschreibung:

The European XFEL is a research facility of superlatives: it generates ultrashort X-ray flashes-27 000 times per second and with a brilliance that is a billion times higher than that of the best conventional X-ray radiation sources. To construct and operate the European XFEL, international partners agreed on the foundation of an independent research organisation — the European XFEL GmbH (‘EuXFEL’), a non-profit limited liability Company under German law. The company employs more than 400 people. The subject of this tender is the design, fabrication and delivery of a Kirkpatrick Baez (KB) focusing system as described in II.2.4 of this contract notice and the Technical Specification ‘SXP Note’.

Metadaten der Bekanntmachung
Dokumenttyp: Ergänzende Angaben

Referenz
Daten
Absendedatum: 2021-07-20 📅
Veröffentlichungsdatum: 2021-07-23 📅
Kennungen
Bekanntmachungsnummer: 2021/S 141-373946
Verweist auf Bekanntmachung: 2021/S 132-350330
ABl. S-Ausgabe: 141

Objekt
Umfang der Beschaffung
Kurze Beschreibung:

The subject of this tender is the design, fabrication and delivery of a Kirkpatrick Baez (KB) focusing system as described in II.2.4 of this contract notice and the Technical Specification ‘SXP Note’.

Quelle: OJS 2021/S 141-373946 (2021-07-20)

Bekanntmachung über vergebene Aufträge (2021-12-16)
Objekt
Umfang der Beschaffung
Kurze Beschreibung:

The European XFEL is a research facility of superlatives: it generates ultrashort X-ray flashes-27 000 times per second and with a brilliance that is a billion times higher than that of the best conventional X-ray radiation sources. To construct and operate the European XFEL, international partners agreed on the foundation of an independent research organisation — the European XFEL GmbH (‘EuXFEL’), a non-profit limited liability Company under German law. The company employs more than 400 people. The subject of this tender is the design, fabrication and delivery of a Kirkpatrick Baez (KB) focusing system as described in II.2.4 of this contract notice and the Technical Specification "SXP Note".

Gesamtwert des Auftrags: 214 000 EUR 💰
Metadaten der Bekanntmachung
Dokumenttyp: Bekanntmachung über vergebene Aufträge

Verfahren
Angebotsart: Entfällt
Vergabekriterien
Niedrigster Preis

Referenz
Daten
Absendedatum: 2021-12-16 📅
Veröffentlichungsdatum: 2021-12-21 📅
Kennungen
Bekanntmachungsnummer: 2021/S 247-653033
ABl. S-Ausgabe: 247
Zusätzliche Informationen

Regarding II.2.10: Variant tenders may be offered, where the Technical Specification "SXP Note" invites the bidder to provide an option. Other variants are not allowed. The right to exclude variant tenders is reserved. For further details, please refer to the procurement documents.

Objekt
Umfang der Beschaffung
Kurze Beschreibung:

For further information see the Technical Specification "SXP Note" after the competitive tender and the selection of the bidders.

Beschreibung der Optionen:

Besides the temperature sensors, the vendor can also propose the installation of temperature stabilization units to ensure a constant temperature of the system. This shall also be quoted as an option.

Pursuant to § 14 IV no. 5 VgV (Procurement Ordinance — Vergabeverordnung), the right is reserved to award the repetition of similar deliveries corresponding to the basic project in a negotiated procedure without a competitive tender under the same conditions as the basic contract.

Zusätzliche Informationen:

Auftragsvergabe
Datum des Vertragsabschlusses: 2021-12-07 📅
Name: Irelec
Postort: Saint-Martin-d'Hères
Land: Frankreich 🇫🇷
Gesamtwert des Auftrags: 214 000 EUR 💰
Informationen über Ausschreibungen
Anzahl der eingegangenen Angebote: 3

Referenz
Zusätzliche Informationen

Regarding II.1.7) and V.2.4): The contract value is above the relevant threshold of EUR 214 000.

Quelle: OJS 2021/S 247-653033 (2021-12-16)

Neue Beschaffungen in verwandten Kategorien 🆕

Laborgeräte, optische Geräte und Präzisionsgeräte (außer Gläser) (>20 neue Beschaffungen)