Monitoring Consultant G5 Sahel Facility

Kurze Beschreibung

The German Federal Ministry for Economic Cooperation and Development (BMZ) is planning to create a regional facility dedicated to the financing of multi-sectoral stabilisation and development measures tailored to the needs of different types of priority areas in response to the Sahel crisis — called ‘G5 Sahel Facility’. The G5 Sahel Facility shall be created as a German Foundation (‘gemeinnützige Stiftung des bürgerlichen Rechts’) that will finance, support and monitor NGO projects in the Sahel region.
The services of a monitoring consultant are requested for setting up an overall monitoring and evaluation framework for the G5 Sahel Facility program and support the Foundation in monitoring the progress of individual (sub)projects funded under the program. The consultant will be contracted by the G5 Sahel Facility and will directly report to the G5 Sahel Facility management. The terms of reference contain the detailled scope of the services.
The duration of the monitoring consulting services will be 5 years with an option to be extended for another 5 years. Regarding to the contract value there is a budget limit of EUR 2.2 million (net).

Beschreibung der Beschaffung

I. Background
The German Federal Ministry for Economic Cooperation and Development (BMZ) has agreed with the partner countries of the G5 Sahel, represented by the Executive Secretariat of the G5 Sahel (SE G5), to create a regional facility, dedicated to promoting peace, conflict prevention and development — called the ‘G5 Sahel Facility’ (the Facility). In order to attain this objective, multisectoral projects will be financed in areas prioritised for the response to the crisis in the Sahel. The G5 Sahel Facility was initiated in 2020 and will be officially set up in 2021 by the KfW Development Bank on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) in cooperation with the SE G5. The Facility will be set up as an independent vehicle with its own legal personality – the legal status chosen is that of a German civil law foundation (rechtsfähige Stiftung, ‘the Foundation’). The Foundation will have its seat in Frankfurt and can act in the sense of a trust fund. The G5 Sahel Facility seeks to respond to the need to rapidly improve the living conditions of the populations of the Sahel through rapid-impact multi-sectoral operations, particularly in the areas most affected by security problems, in a preventive or recovery/stabilisation approach, depending on the characterisation of the areas. Thus, the overall objective of the facility is to contribute to the promotion of peace, conflict prevention and development in selected regions of the G5 Sahel countries. The Sahel Facility currently has an overall funding volume of EUR 50 million for a 10-year period, funded by BMZ. However, the G5 Sahel Facility is created under the premises to raise more funds for the region from German and other national and international donors.
II. Objective
The services of a monitoring consultant are requested for setting up an overall monitoring and evaluation framework for the G5 Sahel Facility program and support the Foundation in monitoring the progress of individual (sub)projects funded under the program. The consultant will be contracted by the G5 Sahel Facility and will directly report to the G5 Sahel Facility management. The requested consultant services have a strong focus on monitoring, therefore the consultant is called ‘Monitoring Consultant’. However, there are other parts of the assignment, where the consultant supports the Foundation in strategic analysis and other preparatory issues that reach beyond the task of monitoring, e.g. the selection of project regions. For some type of implementation partners (AGETIPS), the scope of services may even expand into typical implementation consultant tasks. Yet, in general, the Monitoring Consultant is not an implementation consultant.
III. Scope
The monitoring consultant’s tasks comprise:
— setting up a remote monitoring framework/management information system (RMIS);
— general progress monitoring and reporting;
— regional scoping missions and needs analysis;
— assessment of implementing partners;
— procurement monitoring;
— financial monitoring;
— technical on-site monitoring;
— support the assessment of project proposals (optional);
— implementation consultant services for ‘block 3’ projects (optional).
IV. Location
Due to the RMMV approach, the monitoring consultant is in principle independent of location, when it comes to headquarters and international staff. However, there should be a regional office as a regional base in the G5 region. For logistical reasons it is proposed to have this regional base in Bamako/Mali. However, the consultant may also propose another location that seems more convenient for him. The regional base shall have a permanent logistical and secretarial support structure. For international staff, a permanent presence in the region is not necessary. Independent of the regional base, in each country there must be a local team able to do regular visits in the project areas. Local teams to be set up flexibly at the place and scope of regional expansion of the instrument, very much dependent on portfolio development over the years. It is up to the consultant whether to work with own local staff or to subcontract with a national consulting company.
V. Duration
The duration of the monitoring consulting services will be 5 years with an option to be extended for another 5 years. The consulting services will start in the first year of the G5 Sahel Facility program, which is 2021.
VI. Value
There is a budget limit of EUR 2.2 million (net).

Objektive Kriterien für die Auswahl der begrenzten Anzahl von Bewerbern

1) Evidence of relevant experience gained by the candidate since 2010 (max 15 references) 45 points
(a) experience in monitoring and evaluation (8 points);
(b) experience in setting-up and handling remote management and monitoring systems (4 points);
(c) experience in procurement and finance of donor-funded and NGO projects (7 points);
(d) experience in site supervision of infrastructure projects, including ESHS safe-guards (7 points);
(e) experience with peace promotion and conflict prevention (7 points);
(f) experience working in West Africa (7 points);
(g) experience of working in developing countries (5 points).
2) Suitable staff 55 points
(a) available international technical expertise (refer to the listed key personnel in 4.2) in the field of: M&E/project management, procurement/finance, engineering/ESHS, DNH/social cohesion, agriculture/value chains, business development, RMIS/IT; Requirements: fluent in French, regional experience, with > 8 years of work experience, Master degree or equivalent; Min. 8 experts - max. 1.5 point per expert including the minimum experts (24 points);
(b) available regional technical expertise in each country of concern (refer to the listed key personnel) in the field of: finance/procurement, engineering, business development/employment, DNH/ social cohesion, agriculture/value chains with > 5 years of work experience, Bachelor degree or equivalent; Min. 6 experts per country in 3 countries, including Mali - max. 1.0 point per expert including the minimum experts (27 points);
(c) backstopping — experience of min 10 years in monitoring/backstopping donor-funded projects, familiarity with KfW procedures is an asset. Min. 2 experts – max. 2 points per expert (not listed under 2.1 and 2.2) including the minimum experts (4 points).

Liste und kurze Beschreibung der Bedingungen

1) Number under which the candidate is enrolled in a professional or trade register kept in his member state of establishment (self declaration);
2) Description of the candidate's company or consortium profile (self declaration)

Liste und kurze Beschreibung der Auswahlkriterien

1) Overall turnover after tax in each of the last three closed financial years achieved the candidate or the consortium (self declaration; summary tables of income statement, cash flow statement and the opinion of the auditor);
2) Professional risk indemnity insurance covering damages (self declaration).

1) Total net annual turnover > EUR 3 million;
2) Professional risk indemnity insurance covering damages in the amount of up to EUR 1 million per year and at least EUR 1 million per claim and also covering financial losses caused by poor performance of consultancy services in the amount of up to EUR 400 000 per year and at least EUR 1 million per claim.

Bedingungen für die Teilnahme (technische und berufliche Fähigkeiten)

1) Suitable references
The Candidate (as a single candidate or consortium) must submit at least the following references fulfilling the a.m. criteria of timing and financial volume:
— 5 references showing his work experience in the West African Region;
— 3 references showing his experience in M&E;
— 1 reference showing experience in setting up/managing an RMIS;
— 2 references showing experience with ESIA/ESHS assessments;
— 3 references with peace promotion/conflict prevention projects.
Note: one reference may cover several or all required experiences. Both completed and on-going projects are admissible (in case of on-going projects: please refer only to tasks already performed under the reference project; a maximum of 15 reference projects may be provided).
2) Qualified experts
(a) International experts:
Min. 8 international experts covering: M&E/project management (min 1), finance and procurement (min 1), engineering (min. 1), social cohesion/do-no-harm (min 1) agriculture/value chains (min 1), business development, (min 1), RMIS/IT (min 1) with > 8 years of work experience, Fluent in French (level > C1) and Master degree or equivalent in their respective field;
(b) National experts:
Min. 6 national experts per country, in 3 of the 5 G5-countries, including Mali covering: procurement and finance (min 1), M&E/RMIS/IT (min 1), engineering (min 1), social cohesion/do-no-harm (min 1), business development/employment (min 1), agriculture /value chains (min 1) with > 5 years of professional experience, Fluent in French (level > C1) and Bachelor degree or equivalent;
(c) Backstoppers:
Min. 2 experts with >10 years in monitoring/backstopping donor-funded projects, Fluent in French (level > C1) and Master degree or equivalent for the required staff profiles refer to the ‘ToR’ (Terms of Reference) documents provided in the ‘Stage 2 Tender Documents’.

A request to participate has to be submitted exclusively electronically. A signature is not required. Candidates must carry out any electronic submission using the supplier portal of our e-tender platform https://ausschreibungen.kfw.de.
The submission of a request to participate requires a registration and a login. After a successful registration and login please use the tab ‘Supplier Wizard’ to open your personal overview and to submit your request to participate. KfW will examine the eligibility of candidates on the basis of the self-declarations a candidate submits using the electronic forms of the Supplier Wizard and supplemental forms and documents (request to participate, reference list, available personnel list, etc.). A candidate, a consortium and each other undertaking, a candidate relies on to demonstrate its eligibility, has to prove with a self declaration (tick boxes of the supplier Wizzard) that there are no reasons for an exclusion due to Sections 123 and 124 of GWB.

Genaue Informationen über Fristen für Überprüfungsverfahren

§ 160 (3) (4) GWB: a petition for review is inadmissible if more than 15 calendar days have elapsed after receipt of the notification from the client to remedy the complaint.