The ECB is seeking a candidate who will handle the sorting and distribution of all incoming post (letters, packages, courier deliveries, registered letters) from the Mail Distribution Centre located in the ECB’s Main Building as well as the processing of all outgoing post. The contractor shall provide these services autonomously as a managed service by set service levels and KPI`s.
The Candidate shall be able to provide the services in-house at the ECB’s premises.
The services will be delivered mainly for the three premises of the ECB in Frankfurt am Main:
— the Main Building (MB) on Sonnemannstrasse 20,
— the Eurotower (ET) on Kaiserstrasse 29 and
— the Japan Center (JC) at Taunustor 2.
Some of the services could occasionally be required at external venues, also outside the Rhine-Main area.
Staff presence for the services covered under the contract will be required from Monday to Friday 07:00 to 18:00.
Deadline
Die Frist für den Eingang der Angebote war 2021-12-20.
Die Ausschreibung wurde veröffentlicht am 2021-11-12.
Anbieter
Die folgenden Lieferanten werden in Vergabeentscheidungen oder anderen Beschaffungsunterlagen erwähnt:
Objekt Umfang der Beschaffung
Titel: Provision of Internal Mail Services
PRO-007563
Produkte/Dienstleistungen: Interne Bürobotendienste📦
Kurze Beschreibung:
“The ECB is seeking a candidate who will handle the sorting and distribution of all incoming post (letters, packages, courier deliveries, registered letters)...”
Kurze Beschreibung
The ECB is seeking a candidate who will handle the sorting and distribution of all incoming post (letters, packages, courier deliveries, registered letters) from the Mail Distribution Centre located in the ECB’s Main Building as well as the processing of all outgoing post. The contractor shall provide these services autonomously as a managed service by set service levels and KPI`s.
The Candidate shall be able to provide the services in-house at the ECB’s premises.
The services will be delivered mainly for the three premises of the ECB in Frankfurt am Main:
— the Main Building (MB) on Sonnemannstrasse 20,
— the Eurotower (ET) on Kaiserstrasse 29 and
— the Japan Center (JC) at Taunustor 2.
Some of the services could occasionally be required at external venues, also outside the Rhine-Main area.
Staff presence for the services covered under the contract will be required from Monday to Friday 07:00 to 18:00.
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Geschätzter Wert ohne MwSt: EUR 1 500 000 💰
1️⃣
Ort der Leistung: Hessen🏙️
Beschreibung der Beschaffung:
“The scope of this contract covers a broad range of tasks:
— daily collection and transportation to and from the Frankfurt Mail Sorting Centre;
—...”
Beschreibung der Beschaffung
The scope of this contract covers a broad range of tasks:
— daily collection and transportation to and from the Frankfurt Mail Sorting Centre;
— distribution of external and internal mail throughout the ECB. This is currently performed with 4 distribution rounds per day where incoming post is delivered, and outgoing post collected from the mail distribution points on each floor;
— mail shuttle between buildings to distribute internally processed mail between the ECB’s buildings;
— regional courier services (an on-demand service) to send items via courier within the Rhine-Main area;
— periodic collection of customer feedback;
— optional: scanning of incoming post.
The successful candidate shall provide key staff with German and English language skills, more information and details of the above services will be provided at a later stage in the Invitation to Tender.
The successful candidate shall operate the services under its own responsibility and shall in particular provide the staff, the supervision, the management skills and the resources to ensure that the services are delivered in accordance with the ECB requirements.
Tenderers are hereby informed that the take-over of the services from the current contractor may be qualified as a transfer of undertaking within the meaning of Article 1 of the Directive on the transfer of undertakings and the corresponding provisions of national law (e.g. Section 613a of the German Civil Code). This means that the successful tenderers may be obliged to take over all staff engaged by the current contractors for the performance of the contract. The staff may, however, raise objections against the transfer of their employment relationship.
Mehr anzeigen Vergabekriterien
Der Preis ist nicht das einzige Zuschlagskriterium, und alle Kriterien werden nur in den Auftragsunterlagen genannt
Umfang der Beschaffung
Geschätzter Gesamtwert ohne MwSt: EUR 1 500 000 💰
Laufzeit des Vertrags, der Rahmenvereinbarung oder des dynamischen Beschaffungssystems
Der nachstehende Zeitrahmen ist in Monaten ausgedrückt.
Beschreibung
Dauer: 36
Laufzeit des Vertrags, der Rahmenvereinbarung oder des dynamischen Beschaffungssystems
Dieser Vertrag ist verlängerbar ✅ Beschreibung
Beschreibung der Verlängerungen:
“Upon satisfactory performance the ECB may extend the contract by 12 months. The total contract duration shall not exceed 48 months.” Informationen über die Begrenzung der Zahl der einzuladenden Bewerber
Vorgesehene Mindestanzahl: 5
Objektive Kriterien für die Auswahl der begrenzten Anzahl von Bewerbern: As stated in the procurement documents.
Rechtliche, wirtschaftliche, finanzielle und technische Informationen Bedingungen für die Teilnahme
Liste und kurze Beschreibung der Bedingungen: As stated in the procurement documents.
Wirtschaftliche und finanzielle Leistungsfähigkeit
Auswahlkriterien wie in den Auftragsunterlagen angegeben
Technische und berufliche Fähigkeiten
Auswahlkriterien wie in den Auftragsunterlagen angegeben
Bedingungen für den Vertrag
Bedingungen für die Vertragserfüllung:
“In line with the terms and conditions of the draft contract. See details in the procurement documents.”
Verfahren Art des Verfahrens
Wettbewerbliches Verfahren mit Verhandlung
Informationen über die Reduzierung der Anzahl von Lösungen oder Angeboten während der Verhandlungen oder des Dialogs
Rückgriff auf ein gestaffeltes Verfahren, um die Zahl der zu erörternden Lösungen oder zu verhandelnden Angebote schrittweise zu verringern
Informationen zur Verhandlung
Der Auftraggeber behält sich das Recht vor, den Auftrag auf der Grundlage der ersten Angebote zu vergeben, ohne Verhandlungen zu führen
Administrative Informationen
Frist für den Eingang von Angeboten oder Teilnahmeanträgen: 2021-12-20
12:00 📅
Voraussichtliches Datum der Versendung der Aufforderungen zur Angebotsabgabe oder zur Teilnahme an die ausgewählten Bewerber: 2022-01-14 📅
Sprachen, in denen Angebote oder Teilnahmeanträge eingereicht werden können: Englisch 🗣️
Der nachstehende Zeitrahmen ist in Monaten ausgedrückt.
Mindestzeitraum, in dem der Bieter das Angebot aufrechterhalten muss: 6
Ergänzende Informationen Informationen über elektronische Arbeitsabläufe
Die elektronische Rechnungsstellung wird akzeptiert
Zusätzliche Informationen
“This tender procedure is conducted via the ECB’s electronic tendering system (e-tendering) which can be accessed via the following internet...”
This tender procedure is conducted via the ECB’s electronic tendering system (e-tendering) which can be accessed via the following internet address:
http://www.ecb.europa.eu/ecb/jobsproc/sourcing/html/index.en.html
If you have not used the ECB’s electronic tendering system before, you need to register via the above link (click on ‘Register’). Subsequently to the registration, you will receive an automated notification with your user credentials to log in (click on ‘Login’) and to access the tender documentation. Please note that:
— A registration to the above system is only required once and you can reuse your user credentials in all future procedures of the ECB which are conducted via the above system. Therefore, please keep your user credentials for the future;
— In case you should have participated in previous ECB tender procedure(s) in the past which were conducted via the ECB’s prior online system, you nevertheless need to register once to the ECB’s electronic tendering system under the above address;
— Your mere registration does not constitute an application/tender. You must submit your application/tender via the ECB’s electronic tendering system as further instructed in the application/tender documentation.
The system reference number for the above procurement is: RFX-PT-2021-000095: PRO-007563-R1-Provision of Mail services
To download the tender documents, log on to the ECB’s electronic tendering system with your login and password. Expand the field ‘Public Tenders – Upcoming Events’. Click on ‘Click to request an invitation to this event’ for the above procedure and close the new window which opens. Once the request is completed (this can take a few minutes), the status of the participation request will change to ‘Invited’ and the RFx documentation will be accessible via the RFx tab.
Under the above link you also find user guides for detailed information on how to use the system and contact details for technical support.
Should you require technical help when using the system, please contact the ECB’s technical support .team at sourcing.support@ecb.europa.eu by quoting the reference number and the problem experienced.
Any other queries relating to this procurement procedure and the content of the procurement documentation shall be submitted as message via the ECB’s e-tendering system (under the tab ‘Discussion’).
The ECB endeavours to answer all queries as quickly as possible but cannot guarantee a minimum time response. The ECB shall not be bound to reply to queries received less than seven calendar days before the time-limit for the submission of tenders.
The tender procedure shall be open on equal terms to all natural or legal persons resident or located in the European Union and to all natural and legal persons resident or located in a country which has ratified the World Trade Organisation Agreement on Government Procurement or has concluded with the European Union a bilateral agreement on procurement under the conditions laid down in the said agreements.
The tender procedure is conducted in accordance with ECB Decision 2016/2 laying down the Rules on Procurement (as amended), available on the ECB website at http://www.ecb.europa.eu/ecb/jobsproc/tenders/html/index.en.html.
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Name: Procurement Review Body of the European Central Bank, c/o Legal Advice Team
Postanschrift: Sonnemannstrasse 22
Postort: Frankfurt am Main
Postleitzahl: 60314
Land: Deutschland 🇩🇪
Telefon: +49 6913440📞
URL: http://www.ecb.europa.eu🌏 Für Mediationsverfahren zuständige Stelle
Name: European Ombudsman
Postanschrift: 1 avenue du Président Robert Schuman
Postort: Strasbourg
Postleitzahl: 67001
Land: Frankreich 🇫🇷 Verfahren zur Überprüfung
Genaue Informationen über Fristen für Überprüfungsverfahren:
“Within 10 days of receipt of the notification in accordance with Article 34(1) or the first sentence of Article 34(3) of Decision ECB/2016/2 laying down the...”
Genaue Informationen über Fristen für Überprüfungsverfahren
Within 10 days of receipt of the notification in accordance with Article 34(1) or the first sentence of Article 34(3) of Decision ECB/2016/2 laying down the Rules on Procurement, as amended. Further requirements are outlined in Article 39 of this Decision. A complaint to the European Ombudsman does not affect the deadline for lodging appeals.
Mehr anzeigen Dienststelle, bei der Informationen über das Überprüfungsverfahren eingeholt werden können
Name: Central Procurement Office
Postanschrift: Sonnemannstrasse 22
Postort: Frankfurt am Main
Postleitzahl: 60314
Land: Deutschland 🇩🇪
Telefon: +49 6913440📞
E-Mail: procurement@ecb.europa.eu📧
URL: http://www.ecb.europa.eu🌏
Quelle: OJS 2021/S 228-598984 (2021-11-12)
Bekanntmachung über vergebene Aufträge (2023-02-13) Öffentlicher Auftraggeber Name und Adressen
Kontaktperson: Katja Geiger-Hahn
Objekt Umfang der Beschaffung
Kurze Beschreibung:
“The ECB has awarded a contract for the sorting and distribution of all incoming post (letters, packages, courier deliveries, registered letters) from the...”
Kurze Beschreibung
The ECB has awarded a contract for the sorting and distribution of all incoming post (letters, packages, courier deliveries, registered letters) from the Mail Distribution Centre located in the ECB’s Main Building as well as the processing of all outgoing post. The contractor shall provide these services autonomously as a managed service by set service levels and KPI`s.
The candidate shall be able to provide the services in-house at the ECB’s premises.
The services will be delivered mainly for the three premises of the ECB in Frankfurt am Main:
— the Main Building (MB) on Sonnemannstrasse 20,
— the Eurotower (ET) on Kaiserstrasse 29 and
— the Japan Center (JC) at Taunustor 2.
Some of the services could occasionally be required at external venues, also outside the Rhine-Main area.
Staff presence for the services covered under the contract will be required from Monday to Friday 7:00 to 18:00.
Mehr anzeigen
Gesamtwert der Beschaffung (ohne MwSt.): EUR 1 500 000 💰
Beschreibung
Beschreibung der Beschaffung:
“The scope of this contract covers a broad range of tasks:
— daily collection and transportation to and from the Frankfurt Mail Sorting Centre;
—...”
Beschreibung der Beschaffung
The scope of this contract covers a broad range of tasks:
— daily collection and transportation to and from the Frankfurt Mail Sorting Centre;
— distribution of external and internal mail throughout the ECB. This is currently performed with four distribution rounds per day where incoming post is delivered, and outgoing post collected from the mail distribution points on each floor;
— mail shuttle between buildings to distribute internally processed mail between the ECB’s buildings;
— regional courier services (an on-demand service) to send items via courier within the Rhine-Main area;
— periodic collection of customer feedback;
— optional: scanning of incoming post.
The successful candidate shall provide key staff with German and English language skills, more information and details of the above services will be provided at a later stage in the invitation to tender.
The successful candidate shall operate the services under its own responsibility and shall in particular provide the staff, the supervision, the management skills and the resources to ensure that the services are delivered in accordance with the ECB requirements.
Tenderers are hereby informed that the take-over of the services from the current contractor may be qualified as a transfer of undertaking within the meaning of Article 1 of the Directive on the transfer of undertakings and the corresponding provisions of national law (e.g. Section 613a of the German Civil Code). This means that the successful tenderers may be obliged to take over all staff engaged by the current contractors for the performance of the contract. The staff may, however, raise objections against the transfer of their employment relationship.
Mehr anzeigen Vergabekriterien
Qualitätskriterium (Bezeichnung): Relevant experience of the proposed team members based on the CVs
Qualitätskriterium (Gewichtung): 10
Qualitätskriterium (Bezeichnung): Detailed description of the operational services concept
Qualitätskriterium (Gewichtung): 30
Qualitätskriterium (Bezeichnung): Detailed description of optional mail scanning concep
Qualitätskriterium (Bezeichnung): Detailed description of the proposed statistical reporting and samples
Kostenkriterium (Name): Price
Kostenkriterium (Gewichtung): 40
Verfahren Administrative Informationen
Frühere Veröffentlichungen zu diesem Verfahren: 2021/S 228-598984
Auftragsvergabe
1️⃣
Vertragsnummer: 1
Titel: Provision of Internal Mail Services
Datum des Vertragsabschlusses: 2022-12-19 📅
Informationen über Ausschreibungen
Anzahl der eingegangenen Angebote: 2
Name und Anschrift des Auftragnehmers
Name: Gonder Logistics GmbH
Postort: Frankfurt am Main
Land: Deutschland 🇩🇪
Region: Frankfurt am Main, Kreisfreie Stadt🏙️
Der Auftragnehmer ist ein KMU
Angaben zum Wert des Auftrags/der Partie (ohne MwSt.)
Geschätzter Gesamtwert des Auftrags/Loses: EUR 1 500 000 💰
Gesamtwert des Auftrags/Loses: EUR 1 500 000 💰
“This tender procedure is conducted via the ECB’s electronic tendering system (e-tendering) which can be accessed via the following internet...”
This tender procedure is conducted via the ECB’s electronic tendering system (e-tendering) which can be accessed via the following internet address:
http://www.ecb.europa.eu/ecb/jobsproc/sourcing/html/index.en.html
If you have not used the ECB’s electronic tendering system before, you need to register via the above link (click on ‘Register’). Subsequently to the registration, you will receive an automated notification with your user credentials to log in (click on ‘Login’) and to access the tender documentation. Please note that:
— A registration to the above system is only required once and you can reuse your user credentials in all future procedures of the ECB which are conducted via the above system. Therefore, please keep your user credentials for the future;
— In case you should have participated in previous ECB tender procedure(s) in the past which were conducted via the ECB’s prior online system, you nevertheless need to register once to the ECB’s electronic tendering system under the above address;
— Your mere registration does not constitute an application/tender. You must submit your application/tender via the ECB’s electronic tendering system as further instructed in the application/tender documentation.
The system reference number for the above procurement is: RFX-PT-2021-000095: PRO-007563-R1-Provision of Mail services
To download the tender documents, log on to the ECB’s electronic tendering system with your login and password. Expand the field ‘Public Tenders – Upcoming Events’. Click on ‘Click to request an invitation to this event’ for the above procedure and close the new window which opens. Once the request is completed (this can take a few minutes), the status of the participation request will change to ‘Invited’ and the RFx documentation will be accessible via the RFx tab.
Under the above link you also find user guides for detailed information on how to use the system and contact details for technical support.
Should you require technical help when using the system, please contact the ECB’s technical support .team at sourcing.support@ecb.europa.eu by quoting the reference number and the problem experienced.
Any other queries relating to this procurement procedure and the content of the procurement documentation shall be submitted as message via the ECB’s e-tendering system (under the tab ‘Discussion’).
The ECB endeavours to answer all queries as quickly as possible but cannot guarantee a minimum time response. The ECB shall not be bound to reply to queries received less than seven calendar days before the time-limit for the submission of tenders.
The tender procedure shall be open on equal terms to all natural or legal persons resident or located in the European Union and to all natural and legal persons resident or located in a country which has ratified the World Trade Organisation Agreement on Government Procurement or has concluded with the European Union a bilateral agreement on procurement under the conditions laid down in the said agreements.
The tender procedure is conducted in accordance with Decision ECB/2016/2 laying down the Rules on Procurement (as amended), available on the ECB website at http://www.ecb.europa.eu/ecb/jobsproc/tenders/html/index.en.html.
Mehr anzeigen Körper überprüfen
Name: Procurement Review Body of the European Central Bank, c/o Legal Services Team
Quelle: OJS 2023/S 040-113822 (2023-02-13)