Implementation of a distributed real-time digitizer framework for FAIR

Kurze Beschreibung

We are looking for partners with experience in C++20 and Qt for a modernization of our generic digitization framework for analog signals in the FAIR accelerator complex as well as new development of related Qt-based user interfaces.
These distributed systems and other systems based directly on them shall support our experts and FAIR users (internal / external) in their development of top-level measurement and control systems.
The digitizer service shall be developed using an agile development process, with the aim of making it accessible as an open source project to other partner laboratories, participating institutes or external private as well as industrial users.
For each call from the framework agreement, the client will call for a new competition among the contractual partners (mini-competition).

Beschreibung der Beschaffung

We are looking for partners with experience in C++20 and Qt for a modernization of our generic digitization framework for analog signals in the FAIR accelerator complex as well as new development of related Qt-based user interfaces.
These distributed systems and other systems based directly on them shall support our experts and FAIR users (internal / external) in their development of top-level measurement and control systems.
The digitizer service shall be developed using an agile development process, with the aim of making it accessible as an open source project to other partner laboratories, participating institutes or external private as well as industrial users.
For each call from the framework agreement, the client will call for a new competition among the contractual partners (mini-competition). For the overall project we are assuming 10 to 12 mini-competitions.
[1]: Digitizer: https://edms.cern.ch/document/1823376/1
[2]: OpenCMW: https://edms.cern.ch/document/2444348/1

Objektive Kriterien für die Auswahl der begrenzten Anzahl von Bewerbern

Based on the minimum requirements set out in the "Form References" document, FAIR will solicit bids from a minimum of three and a maximum of five bidders that meet the requirements of the contracting authority. If fewer or exactly three bidders meet the selection criteria, all will be invited to submit a bid.

Liste und kurze Beschreibung der Bedingungen

Supporting documents:
- 4. Self-declaration of suitability pursuant to Sections 123, 124 GWB (To be submitted with the participation request by means of self-declaration): Self-declaration of possessing the knowledge pursuant to Sections 123, 124 GWB is incorrect and that the cases mentioned therein do not apply - FAIR preprinted form
- 5.With the information asked for on the FAIR preprinted form, the number of employees over the previous three years - on the FAIR preprinted form under Company presentation"
- 6. Information on overall revenues and order-specific revenue
Declaration of the total company turnover and the turnover in relation to the particular type of service to which the award relates, in both cases, in relation to the last 3 financial years - on the FAIR preprinted form under Company presentation.

Liste und kurze Beschreibung der Auswahlkriterien

Supporting documents:
- 7. Creditworthiness check (To be submitted with on request of contracting authority by means of third party confirmation): Carried out by FAIR GmbH as part of the suitability check.
- 8. Proof of compulsory commercial/professional liability insurance (To be submitted with the participation request by means of self-declaration): Information about the insurance provider and the amount of coverage on the FAIR preprinted form
- 8.1 Proof of commercial liability insurance (To be submitted with the participation request by means of self-declaration): "Proof of a commercial liability insurance must be provided with the following coverage:
- for material damage of EUR 5.0 million per claim
- for damage to persons of EUR 5.0 million per claim"

"Advance payments required within the realm of a contract to be concluded (down payments) shall only be paid upon the presentation of an unlimited suretyship with assumption by principal debtor.
As a general rule, FAIR GmbH only accepts suretyships which meet the following minimum conditions:
- Guarantees with debts owed as a principal debtor waiving the defence of §§ 770, 771 BGB
- only suretyships under German law
- suretyships are irrevocable
- free of charge for FAIR GmbH
- issued by a reputable international, preferably European bank
- usually for an indefinite period or a period linked to the date ownership transfer took place"

Liste und kurze Beschreibung der Auswahlkriterien

Supporting documents:
- 10. Description of reference projects (To be submitted with the participation request by means of self-declaration): Description of three comparable reference projects, including the project data asked for on the FAIR preprinted form.

Bedingungen für die Teilnahme (technische und berufliche Fähigkeiten)

Form References, with the following minimum requirements for the references:
The required technical core competencies are: several years of experience with C++17/20, Qt, open-source and agile development processes.
In addition, experience in at least one of the following areas is required:
a) signal processing, GNU-Radio, and/or digitizers or other similar generic laboratory I&M equipment (e.g. oscilloscopes, spectrum analyzer, etc.).
b) Industrial Controls, SCADA & PLC standards (z.B. IEC 61131-3)
In addition to the relevant references, the offer should include a coarse description of the targeted solution and corresponding technical prioritization. Experience has shown that the actual cost estimate can only be specified more precisely after the start of the first development iteration. Thus an 'agile work contract' is offered.

Bedingungen für die Vertragserfüllung

Supporting documents:
- 1. Act Regulating a General Minimum Wage (Mindestlohngesetz - MiLoG) (To be submitted with the participation request by means of self-declaration): Declaration as per Section 19 (3) MiLoG - FAIR preprinted form
- 2. Proofs for subcontractors (To be submitted with the participation request by means of self-declaration): "The name and address of each intended subcontractor must be given when submitting the tender.
Each subcontractor used must meet the same suitability criteria as the primary contractor. Suitable proof for each subcontractor must be submitted.
The subcontractor must also submit
- A declaration of availability (see Declaration of availability preprinted form) together with the request to participate/tender. - FAIR preprinted form"
- 3. Participation - General declaration within the meaning of Section 126b (German Civil Code -BGB) (To be submitted with the participation request by means of self-declaration): General declaration of the person making the declaration within the meaning of Section 126b BGB. If the person making the declaration is not named in the request to participate, the request to participate will be deemed to have not been submitted.

The only form of submission of participation applications accepted by Awarding Authority is in writing, electronically
Note: In Writing, Electronically
Participation applications shall be submitted electronically within the deadline via the German awarding platform DTVP.
URL: http://www.dtvp.de/Center/
The forms and other documents to be completed, provided by FAIR, may be
- either completed on the online tendering tool under the section "Documents to Be Completed" or
- created and compiled separately by Candidate together with the other components of the participation application or tender (concepts or explanations etc.), then uploaded under the heading "Own Documents".
However, Candidates should not fill in the forms online and upload them again separately, as this can result in transmission errors and increases the workload on both sides.
In order to comply with the text form (in writing) according to § 126b BGB [transl.: German Civil Code] when submitting participation applications, Candidates must provide the following information:
- In the case of natural persons, the full name (first name and surname) must be given (name of the declaring person in the participation application form).
- In the case of legal entities and commercial companies and corporations, the name of the company and its legal form must be stated. In addition, the full name of the employee who is submitting the participation application on behalf of the company (name of the declaring person in the participation application form) must be stated. The insertion of a company logo is not sufficient.
- In the case of Bidding Consortia, the declaring person according to § 126b BGB shall be the employee of the leading member who submits the participation application on behalf of the Bidding Consortium; besides, the form "Bidding Consortium Declaration" must be submitted.
It should be noted that in the case of electronic submission, the text form according to § 126b BGB is only observed if the participation applications are transmitted in encrypted form via the awarding platform (cf. information on eVergabe). Submitting the participation application via email is not sufficient.
In the case of incorrect/ incomplete information that violates the aforementioned formal requirements, participation applications will be excluded unless Candidate cannot be held responsible (§ 57 para. 1 nr. 1, para. 3 VgV).
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Note: Weighting
100 % price quotation
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Note: Mini-competition - Weighting
60 % price quotation
40% performance criteria = delivery time = 100%
Multiplicative with maximum duration, i.e.
Points (kEUR*) = 'fixed total costs' * 'committed time' / 'mean value (committed time of all providers)`
Those bidders with the lowest point value get the contract awarded, for example:
* if bidder A offers to execute the project within 80% of the time and for a fixed-price of 200 kEUR would get a point value of 160 kEUR*, and
* if bidder B to execute the project within 120% of the time and for a fixed-price of 200 kEUR would get a point value of 240 kEUR*, then bidder A would get the contract awarded for a fixed price of 200 kEUR.
For each call from the framework agreement, the client will call for a new competition among the contractual partners (so-called mini-competition).
If there is a specific need, the framework contract partners will receive a request for the following initial calls are foreseen a), b) c)_exemples. Here, the most economical offer ac-cording to the evaluation matrix is awarded the contract. If the delivery date is speci-fied, this is considered fixed when the contract is awarded in the mini-competition and must be observed.
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Note: Communication with Candidates
Communication with Candidates takes place via the DTVP's tender platform. Questions must be sent to FAIR via DTVP and will are answered via DTVP. Questions posed orally or by telephone regarding the documents or the contractual object will not be answered; answers given orally or by telephone are not binding.
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Note: Electronic Invoicing
"The XInvoicing format is accepted with additional transmission of the invoice as a -pdf-."
Bekanntmachungs-ID: CXS0YYEYRQ9

Genaue Informationen über Fristen für Überprüfungsverfahren

The competent investigating authority is as follows
Vergabekammer des Bundes
Villemombler Str. 76
D-53123 Bonn, Germany
Tel.: 0228 9499-0
Fax: 0228 9499-163
Email: vk@bundeskartellamt.bund.de
Web: http://www.bundeskartellamt.de/SharedDocs/Kontaktdaten/DE/Vergabekammern.html
The applicant is requested to clearly identify those parts of the request to participate (and any subsequent bid) containing company/business secrets. If this does not happen, the public procurement tribunal will assume consent to inspect the documents as required in the case of carrying out a review procedure (Section 165 (3) Act against Restraints of Competition (Competition Act - GWB)). As the awarding authority, FAIR is required to provide the public procurement tribunal with immediate access to the files when a review procedure is initiated (Section 163 (2) sentence 3 GWB).
Applicants/bidders have the right to demand that the Contracting authority comply with the provisions on the award procedure protecting bidders (Section 97 (6) GWB). Applicants/bidders with an interest in the public contract who believe their rights have been violated by non-compliance with the provisions governing the awarding of public contracts, must raise an objection about the violation to FAIR within ten calendar days (Section 160 (3) sentence 1 no. 1 GWB).
Violations known from the tender notice or tender documents must be claimed vis-a-vis FAIR before the time limit given for submission of applications (offers) (Section 160 (3) 1 No. 2 - 3 GWB).
If FAIR informs the applicant/bidder that it is unwilling to redress the objection, an application for review may then be filed with the public procurement tribunal above within 15 days of receipt of the notification (Section 160 (3) sentence 1 no. 4 GWB).
Bidders whose bids are not to be considered for the award of the contract will be notified before the awarding of the contract pursuant to Section 134 GWB. A contract may only be concluded 15 calendar days after FAIR has sent out this information. This period is ten calendar days when transmission is by fax or email. The period commences on the day following the dispatch of the information by FAIR. After this time period has expired, an award is possible even if a time limit pursuant to Section 160 (3) GWB has yet to expire. Therefore, in order to prevent an award, a request for review needs to have been served upon FAIR by the public procurement tribunal before the expiry of the time limit under Section 134 GWB.
Pursuant to Section 135 (1) and (2) GWB, the invalidity of an award can only be established if it has been asserted in the review procedure within 30 calendar days from the date on which there was notification on the conclusion of the agreement, though no later than six months after the agreement was concluded. If the Contracting authority published the tender notice in the Official Journal of the European Union, the time limit for claiming ineffectiveness shall expire 30 calendar days after the publication of the tender notice in the Official Journal of the European Union.