Security Services and Risk Management Advisor Iraq

Kurze Beschreibung

Personal protection of the office management of the KfW field office in Baghdad during all movements outside the office as well as personal protection of KfW employees on business trips. In addition tendering of a risk management advisor for the security management of the employees of the field office as well as preparation of the security concept for business trips of KfW employees and consultants.

Beschreibung der Beschaffung

KfW finances projects across Iraq including the Kurdish Autonomous Region. KfW operates a main office in Baghdad and a satellite office in Erbil. The main office oversees and supports all KfW projects in the country, including some in remote and high security risk areas. The KfW offices in Iraq include four full time staff members, complemented by regular duty travelers (staff and consultants) to the aforementioned areas.
KfW seeks personal protection of the office director of the KfW field office in Baghdad during all movements outside the office as well as personal protection of KfW employees on business trips. In addition tendering of a risk management advisor for the security management of the employees of the field office as well as preparation of the security concept for business trips of KfW employees and consultants.
Close Protection Services:
Close Protection Teams shall support safety to KfW personal. The services include in particular the following tasks (non exhaustive): personal protection of the Director outside of KfW office and outside of residence building premises; in addition protection services for any movement of the Director outside of Baghdad city center to ensure the implementation of KfW`s travel policies for Iraq; support/accompaniment of field missions of KfW staff and consultants inside Baghdad and outside of Baghdad and Erbil.
Risk Management Advisor (“RMA”):
An RMA shall support the safety and security risk management system of KfW in order to ensure safety and security of KfW personnel in Iraq (assigned there or, where applicable, on short-term missions) and to provide related advice to consultants (normally on short-term assignments) working on behalf of KfW or its implementing partners. Monitoring relevant information concerning the surrounding countries as it impacts the development of the situation in Iraq is expected. A designated, suitable office space in Baghdad for the RMA shall be provided and equipped by the service provider. The RMA must also be able and equipped to work mobile throughout Iraq (e.g. when in Erbil). Regular reporting services shall be provided. Moreover, a secure permanent residential acommodation in Baghdad for the Director in a secured building/compound shall be provided.
Note: A full description of tasks of the Close Protection Services and the Services of the RMA will be provided in the "Terms of Reference and Annex 1". With this notice the participants get the blackened version of the aformentioned document. KfW will disclose all information to all interested parties, that consider a participation in the Tender Procedure, provided, that the "Non Disclosure Agreement" is duly filled out, signed and electronically sent back via the message function of the Supplier Wizard. Prerequisite for using the Supplier Wizard is the registration on KfW`s Tender Plattform https://ausschreibungen.kfw.de/.The declaration has to be submitted by each interested Candidate, in cases of consortia by each of its members, in cases of intended subcontracting by each subcontractor when participating in the tender procedure.

Objektive Kriterien für die Auswahl der begrenzten Anzahl von Bewerbern

1. Turnover with similar services (15%)
2. Additional Certificate (3%)
3. Additional References Type 1 (15%)
4. Reference Letters (7%)
5. Additional References Type 2 (10%)
6. Work experience of the International Team Leader as CPT specialist (7,5%)
7. Work experience of the International Team Leader as team leader of a CPT (10%)
8. Additional qualification of the International Team Leader (12,5%)
9. Work experience of the RMA overing high risk countries as RMA (5%)
10. Additional qualification of the RMA (15%)
Further details are provided in "Criteria for evaluating the requests to participate".

Beschreibung der Optionen

In addition to the service scope above, the service provider shall be in principle able to
provide upon request by KfW the following services:
- Office space for the KfW office in Baghdad (two rooms for four persons, including
office furniture and internet connection).
- Provision of temporary accommodation in Baghdad and Basra for duty travelers
(with stable and full speed internet connection and capability to communicate via
two separate communication systems).
A full description of the options are provided in the fully disclosed version of "Terms of Reference and Annex 1", please see above II.2.4).

Liste und kurze Beschreibung der Bedingungen

- At the time of submission of the request to participate, the Candidate or, in case of a Consortium, each member of the Consortium must be legally established and registered in the commercial registry or similar public register in one jurisdiction for at least three consecutive years (according certificate(s) must be submitted with the request to participate)
- At the time of submission of the request to participate, the Candidate or, in case of a Consortium, each member of the Consortium must be formally registered with the Federal Ministry of the Interior of the Republic Iraq (Private Security Company Registration and Adjudication) as private security provider and permitted to operate as an armed security provider throughout the whole country of Iraq (according certificate(s) must be submitted as part of the request to participate)
Further details are provided in "Criteria for evaluating the requests to participate".

Liste und kurze Beschreibung der Auswahlkriterien

Turnover with similar services in the last three years (2020, 2021, 2022) earned specifically with services regarding Security Services (Provision of Operational and protective security) AND Risk Management Advice (Provision of Security risk management and advisory)
Further details are provided in "Criteria for evaluating the requests to participate".

A minimum total turnover net of VAT of at least EUR 2.5 million in each year (or other currency equivalent) of which a minimum of 50% of total turnover results from Security Services.

Liste und kurze Beschreibung der Auswahlkriterien

1. At the time of submission of the request to participate, the Candidate or, in case of a Consortium, each member of the Consortium must have the required certification (according certificate(s) must be submitted with the request to participate)
2. References as regards Close Protection Services (Type 1)
3. References as regards Risk Management Advice (Type 2)
4. At the time of submission of the request to participate, the candidate or the consortium members combined must have International Close Protection Team Specialists available during the contract period either directly or through affiliated firms or through a reliance on the capacities of other entities. A candidate or a consortium who wants to rely on the capacities of other entities must submit the form ‘Commitment in the event of a reliance on the capacities of other entities’ already with the Request to Participate. In addition, the candidate must ensure that the Team Specialists also meet certain qualification requirements at the time of contract execution.
5. One (1) appointed International Team Leader for the Core Close Protection Team (CPT)
6. One (1) appointed Risk Management Advisor
Further details are provided in "Criteria for evaluating the requests to participate".

Bedingungen für die Teilnahme (technische und berufliche Fähigkeiten)

1. The certificate must be from one of the following institutions/according to ONE of the following standards:
• MSS Global
• International Code of Conduct Association (ICoCA) (certified member)
• ISO 18788:2015
• ANSI/ASIS PSC.1-2012.
2. A minimum of five (5) eligible references of type 1. Eligible references of type 1 are those which comply with ALL minimum criteria below:
• Provision of armed operational and protective security
• Commenced in the last six (6) years (2018-2023)
• Individual value of minimum EUR 250,000 net of VAT
• Provided in a high-risk country (Iraq, Syria, Afghanistan, Pakistan, Libya, Yemen, Somalia
or South Sudan)
• With a minimum deployment duration of close protection specialists of not less than 30
consecutive days.
In addition, at least two (2) of the aforementioned eligible references of type 1 must be in the Republic of
Iraq of which:
• one reference is ongoing at time of the submission of the tender
• one reference includes provision of services including the Kurdish Autonomous Region in 2022 and/or 2023.
3. A minimum of five (5) eligible references of type 2. Eligible references of type 2 are those which comply with ALL criteria below:
• Provision of risk management advisory services
• Commenced in the last five (5) years (2019 - 2023)
• Individual value of minimum EUR 30,000 net of VAT.
• Provided in relation to a high-risk country (Iraq, Syria, Afghanistan, Pakistan, Libya, Yemen, Somalia or South Sudan)
In addition, at least two (2) of the aforementioned eligible references of type 2 must be covering the Republic of Iraq.
4. A minimum of ten (10) International Close Protection Team Specialists is required and the Specialists must have a non-Iraqi citizenship. In addtion, the candidate must ensure that at the time of the execution of the contract the Team Specialists also meet the following qualification requirements:
• Professional training certificate(s) as operational and protective security specialist
• Minimum of five (5) years of work experience as Close Protection Team Specialist
• Deployment in a high-risk country (Iraq, Syria, Afghanistan, Pakistan, Libya, Yemen, Somalia or South
Sudan)
• Fluent speaking and writing in English (C1 European Reference Level)
• Valid First Aid certificate
5. The International Team Leader must fulfill all the minimum qualifications below:
• Must have a non-Iraqi citizenship (according document must be submitted with the request to participate)
• Must have worked for the Candidate or Candidate Member either directly or for an affiliated firm for not less than one (1) year (aggregated) within the last five (5) years by the date of submission of the request to participate
• Minimum of ten (10) years of general professional experience in armed forces, or police or registered private security company
• Professional training certificate(s) as operational and protective security specialist with training(s) of not less than (aggregated) three (3) months (according certificate(s) must be submitted with the request to participate)
• Minimum of five (5) years of work experience as close protection team specialist
• Minimum of three (3) years of work experience as team leader of close protection teams
• Deployment in a high-risk country (Iraq, Syria, Afghanistan, Pakistan, Libya, Yemen, Somalia or South Sudan) of not less than six (6) months (aggregated) in the last three (3) years (2020, 2021, 2022)
• Fluent speaking and writing in English (C1 European Reference Level)
• Valid First Aid certificate not older than two (2) years at time of submission of the request to participate (according certificate must be submitted with the request to participate)
• Permission to legally carry weapons/ arms in the Federal Republic of Iraq (according certificate must be submitted with the request to participate)
6. The RMA must fulfill all the minimum qualifications below:
• At least five (5) years of professional work experience as risk management advisor covering a high risk country (Iraq, Syria, Afghanistan, Pakistan, Libya, Yemen, Somalia or South Sudan)
• At least one (1) year experience (aggregated) as risk management advisor and/or in a leading safety and security manager position based in Iraq
• Fluent in speaking and writing in English (C2 European Reference Level)
• No criminal record in country of origin - according police clearance certificate not older than 6 months from the time of the submission of the tender must be submitted with the request to participate

1. A Request to Participate has to be submitted exclusively electronically. A signature is not required. Candidates must carry out any electronic submission using the supplier portal of our e-tender platform https://ausschreibungen.kfw.de.The submission of a request to participate requires a registration and a login. After a successful registration and login please use the tab ‘Supplier Wizzard’ to open your personal overview and to submit your request to participate. KfW will examine the eligibility of candidates on the basis of the self-declarations a candidate submits using the electronic forms of the Supplier Wizzard and supplemental forms (Request to Participate,
CV's, etc.). A candidate, a consortium and each other undertaking, a candidate relies on to demonstrate its eligibility, has to prove with a self declaration (tick boxes of the Supplier Wizzard) that there are no reasons for an exclusion due to Sections 123 and 124 of GWB.
2. The Tender documents contain the following blackened pieces of information:
- Terms of Reference and Annex 1.
KfW will disclose these pieces of information to all interested parties, that consider a participation in the Tender Procedure, provided, that this agreement is duly filled out, signed and electronically sent back via the message function of the Supplier Wizard. Prerequisite for using the Supplier Wizard is the registration on KfW`s Tender Plattform https://ausschreibungen.kfw.de/
This declaration has to be submitted by each interested Candidate, in cases of consortia by each of its members, in cases of intended subcontracting by each subcontractor when participating in the Tender Procedure.

Genaue Informationen über Fristen für Überprüfungsverfahren

§ 160 (3) (4) GWB: A petition for review is inadmissible if more than 15 calendar days have elapsed after receipt
of the notification from the client to remedy the complaint.