High precision motion system for a Single Stretched Wire System

Kurze Beschreibung

GSI-FAIR develops a high precision Single Stretched Wire measurement system for qualification of the magnetic field parameters of superconducting quadrupole units for SIS100 synchrotron.

The motion system is a critical component of the measurement system. It facilitates the controlled movement of a stretched wire through the magnetic field to collect measurement data. The desired motion system must fulfill following requirements:

- Total travel range of motion: 150-300 mm
- Movement Accuracy: better than +/-2 ?m for whole system after assembling at the supports - guarantees.
- Bidirectional repeatability of the translators ? 0.2 ?m.
- Integrated linear encoder - for precise position measurement, providing real-time feedback of the actual position
- Straightness/Flatness: straightness ? ±3 ?m
- Angular errors in pitch and yaw ? ±50 ?rad.
- Motion controller for 5 axis. Motion controller must be programmable with C++ and provide functionality for implementation of 2D calibration data into the controller.

Beschreibung der Beschaffung

Scope of the delivery includes hardware for the motion system, assembly of the translator on griniete supports, 1d and 2D calibration of the system and implementation of the calibration data into the motion controller.
Further requirements on the system and the delivery scope to be derived from the corresponding technical specification.

Liste und kurze Beschreibung der Auswahlkriterien

Wirtschaftliche und finanzielle Leistungsfähigkeit: Supporting documents:
- 1. Information on overall revenues and order-specific revenue (To be submitted with the tender by means of self-declaration): Declaration of the total company turnover and the turnover in relation to the particular type of service to which the award relates, in both cases, in relation to the last 3 financial years - on the FAIR preprinted form under Company presentation.

- 6. Proof of compulsory commercial/professional liability insurance (To be submitted with the tender by means of self-declaration): Information about the insurance provider and the amount of coverage on the FAIR preprinted form

Liste und kurze Beschreibung der Regeln und Kriterien

Sonstiges: Supporting documents:
- 10. if applicable - Bidding consortium (To be submitted with the tender by means of third party confirmation): BGB company with joint and several liability with listing of all members and their authorised representatives incl. naming of an authorised representative who shall represent the consortium in a legally binding manner vis-à-vis the Contracting authority. The tender must be accompanied by a legally binding declaration signed by all joint members that the lead firm, as authorised representative, represents the joint members listed before the Contracting authority and is jointly and severally liable, having an effect on each member, for performing the service in accordance with the contract.

- 13. Russia sanctions - Declaration on Regulation (EU) 833/2014 (To be submitted with the tender by means of self-declaration): On 08.04.2022, the Council of the European Union adopted Regulation (EU) 2022/576 amending Regulation (EU) No 833/2014 concerning restrictive measures in view of Russia's actions destabilising the situation in Ukraine. This entered into force on 09.04.2022. As a regulation, it has direct legal effect in the member states and has a direct impact on the award of public contracts and concessions.
- 11. if applicable - Sub-contractor Declaration (To be submitted with the tender by means of self-declaration): Only to be completed if partial services are to be passed on to sub-contractors or if the applicant/bidder is using a sub-contractor to demonstrate suitability. In this case, this must be submitted with the request to participate/the offer. A declaration of availability (see Declaration of Availability form) from the sub-contractor must also be submitted with the request to participate/the offer in case of hired competence. In case of partial performance by the sub-contractor, the declaration will be requested before the award of the contract.
- 12. if applicable - Declaration of Availability - Sub-contractor Declaration (To be submitted with the tender by means of self-declaration): Only to be completed in parallel with the "Sub-contractor Declaration" and signed by the sub-contractor if partial services are to be passed on to sub-contractors (performance by sub-contractor) or if the applicant/bidder is using a sub-contractor to demonstrate suitability (hired competence - see Sub-contractor form). In the event that more than one sub-contractor is being used, several copies of this form should be filled out. One declaration of commitment should be submitted per sub-contractor.
- 9. Further bidder information - EU wide tendering procedures (so-called eForms) (To be submitted with the tender by means of self-declaration): In the context of the introduction of new stipulations for EU-wide tendering procedures (so-called eForms), public clients have been required since 25 October 2023 to publish the contractor information listed in any contract notices (previously contract award notices).
Against this backdrop, must be provided for each bidder and each member of a bidding consortium the information listed on the relevant form with the proposal or the participation application in the case of a preliminary participation contest.

Liste und kurze Beschreibung der Bedingungen

Eignung zur Berufsausübung: Supporting documents:
- 2. Company presentation (To be submitted with the tender by means of self-declaration): "With the information asked for on the FAIR preprinted form, the number of employees over the previous three years - on the FAIR preprinted form under Company presentation"

- 4. Self-declaration of suitability pursuant to Sections 123, 124 GWB (To be submitted with the tender by means of self-declaration): Self-declaration of possessing the knowledge pursuant to Sections 123, 124 GWB is incorrect and that the cases mentioned therein do not apply - FAIR preprinted form

Liste und kurze Beschreibung der Auswahlkriterien

Technische und berufliche Leistungsfähigkeit: Supporting documents:
- 3. Description of reference projects (To be submitted with the tender by means of self-declaration): Description of three comparable reference projects, including the project data asked for on the FAIR preprinted form.

Geforderte Kautionen und Garantien

If advance payments are required within the framework of a contract to be concluded (down payments), these will only be paid upon presentation of an unlimited, directly enforceable bank guarantee.

GSI only accepts guarantees that comply with the following minimum conditions:
- directly enforceable guarantees waiving the defense of §§ 770, 771 BGB
- exclusively guarantees in accordance with German law
- irrevocable guarantees
- free of charge for GSI
- issued by a reputable international, preferably European bank
- usually for an indefinite period or a period linked to the date of transfer of ownership

Bedingungen für die Vertragserfüllung

Supporting documents:
- 5. Act Regulating a General Minimum Wage (Mindestlohngesetz - MiLoG) (To be submitted with the tender by means of self-declaration): Declaration as per Section 19 (3) MiLoG - FAIR preprinted form

- 7. Declaration of compliance with data protection requirements (To be submitted with the tender by means of self-declaration)
- 8. Self-declaration of compliance with standards in the style of ISO 9001 (or equivalent standard) (To be submitted with the tender by means of self-declaration): Respect standards in the style of ISO 9001

Bekanntmachungs-ID: CXS0YYEYTYCZK05T


Note: The submitted offers will be evaluated according to price-quotient-method:
Price: 40%
Performance-Criteria: 60%
Criteria are:
Technical concept: 40%
QA concept: 30%
Detailed Schedule: 30%
The detailed description of the criteria tasks is found within the document "Special_Application_Conditions"

Genaue Informationen über Fristen für Überprüfungsverfahren

The competent reviewing authority is

Vergabekammer des Bundes [transl.: Federal Public Procurement Tribunal]
Villemombler Straße 76
53123 Bonn
Tel.: 0228 9499-0
Fax: 0228 9499-163
Email: vk@bundeskartellamt.bund.de
Website:
http://www.bundeskartellamt.de/SharedDocs/Kontaktdaten/DE/Vergabek
ammern.html

Candidate/ Bidder is requested to clearly identify those sections of the tender that
contain a trade or business secret. If Bidder fails to do so, the Public Procurement
Tribunal may, in the case of a review procedure, assume that Bidder has agreed to
have these documents inspected (§165 para. 3 GWB). As Awarding Authority, FAIR
is obliged to make the tender file available to the Public Procurement Tribunal im-
mediately when initiating a review procedure (§ 163 para. 2 cl. 3 GWB).

Candidates/ Bidders have a right to expect the contracting authority's compliance
with the Bidder-protecting provisions re: the tender procedure (§ 97 para. 6 GWB).
If Candidate/ Bidder interested in the contract considers that Bidder's rights have
been infringed through failure to comply with award regulations, the infringement
must be reported to FAIR within ten calendar days (§ 160 para. 3 cl. 1 no. 1 GWB).

Infringements identifiable on the basis of the announcement or the award docu-
ments must be asserted against FAIR within the deadline for submission of tenders
specified in the announcement (§ 160 para. 3 cl. 1 nr. 2 - 3 GWB).

If FAIR informs Candidate/ Bidder that FAIR is unwilling to redress its complaint, it is
possible to file an appeal for review with the aforementioned Public Procurement
Tribunal within 15 days of receipt of the notification (§ 160 para. 3 cl. 1 no. 4 GWB).

Bidders whose tenders are not to be considered for the award will be informed prior
to the award according to § 134 GWB. A contract may only be concluded 15 calendar
days after this information has been sent by FAIR. In the case of transmission by fax
or electronic means, this period shall be ten calendar days. It commences on the day
after dispatch of the information by FAIR. After this period has expired, a surcharge
is possible, even if the deadline is not passed according to § 160 para. 3 GWB. An
application for review would therefore have to be delivered to FAIR by the Public
Procurement Tribunal before the expiry of the deadline according to § 134 GWB in
order to prevent a surcharge.

According to § 135 para. 1 and 2 GWB, the ineffectiveness of a commission can only
be established if it has been asserted in the review procedure within 30 calendar
days of the conclusion of the contract but not later than six months after the con-
clusion of the contract. If the contracting entity has published the award in
Amtsblatt der Europäischen Union [transl.: Official Journal of the European Union],
the period unenforceability shall end 30 calendar days after announcement of the
publication of the award in the Amtsblatt der Europäischen Union.

Information pursuant to Art. 13 GDPR on the processing of your personal data within
the scope of our business relationship is available at:
www.gsi.de/data-protection