FAIR SFRS Plastic Scintillators

FAIR - Facility for Antiproton and Ion Research in Europe GmbH

The Plastic Scintillators detectors are part of the timing system of the Super-FRS. They will be used to provide the timing signals of the travelling ion beams. Being fast enough to allow for triggering, they will be used for performing in-beam (time) calibration of other Super-FRS detectors. Additionally, FMF2 and FHF1 systems will be used to provide measurements of the velocity of the ion/fragment beams on event-by-event basis, similarly as the ToF (Time of Flight) detectors. The Beam Diagnostic component Plastic Scintillators of the Super-FRS consists of 6 detector units and 1 spare unit. They are listed in Table 1. Their location along the Super-FRS is shown in Figure 1. Operating in vacuum (pressure p ? 1*10e-7 mbar) as start detectors at the stations (or focal planes) FPF2, FPF4 of the PS and FMF1, FMF2, FMF3, FHF1 of the MS, they provide the timing signals needed for triggering and calibrations, contributing to the identification of the slow-extracted Super-FRS ion beams. Each detector (drive) inside the Super-FRS vacuum chamber is vertically movable along the transversal beam cross section. The movement is conducted by pneumatic actuator on an installation flange. All detectors have to be handled from the top. While inserted they will provide the timing signals of the travelling ion beams. At FPF4 and FPF2 the design of the drive has to be compatible with the robot handling. Materials used for production must be radiation hard (e.g. cables, connectors), halogen free (e.g. cables), vacuum compatible (e.g. PMTs, cables, connectors).

Deadline

Die Frist für den Eingang der Angebote war 2025-08-18. Die Ausschreibung wurde veröffentlicht am 2025-07-16.

Wer?

• FAIR - Facility for Antiproton and Ion Research in Europe GmbH

Wie?

• Maschinen, Apparate und Geräte mit eigener Funktion › Teilchenbeschleuniger

Wo?

• Darmstadt › Darmstadt, Kreisfreie Stadt
• Köln › Bonn, Kreisfreie Stadt

Geschichte der Beschaffung

Datum	Dokument
2025-07-16	Auftragsbekanntmachung
2025-08-29	Auftragsbekanntmachung

Auftragsbekanntmachung (2025-07-16)
Objekt
Umfang der Beschaffung
Titel: FAIR SFRS Plastic Scintillators
Referenznummer: 01/2600026195_FAIR
Kurze Beschreibung:

Art des Vertrags: Lieferungen
Produkte/Dienstleistungen: Teilchenbeschleuniger 📦
Beschreibung
Interne Kennung: 01/2600026195_FAIR
Beschreibung der Beschaffung: Plastic Scintillators
Postanschrift: Planckstr. 1
Postleitzahl: 64291
Stadt: Darmstadt
Land: Deutschland 🇩🇪
Ort der Leistung: Darmstadt, Kreisfreie Stadt 🏙️
Dauer: 13 Monate
Titel
Los-Identifikationsnummer: LOT-0001

Verfahren
Art des Verfahrens
Offenes Verfahren ✅
Rechtsgrundlage: Richtlinie 2014/24/EU
Administrative Informationen
Frist für den Eingang von Angeboten oder Teilnahmeanträgen: 2025-08-18 12:00:00 📅
Bedingungen für die Öffnung der Angebote: 2025-08-18 12:00:00 📅
Sprachen, in denen Angebote oder Teilnahmeanträge eingereicht werden können: Englisch 🗣️
Mindestzeitraum, in dem der Bieter das Angebot aufrechterhalten muss: 60 Tage
Bedingungen für die Einreichung eines Angebots
Die Bieter können mehrere Angebote einreichen
Eröffnungstermin: 2025-08-18 12:00:00 📅
Elektronische Rechnungsstellung: Zulässig
Die elektronische Bestellung wird verwendet ✅
Elektronische Zahlung wird verwendet ✅
Frist für die Anforderung zusätzlicher Informationen: 2025-08-11 23:59:59 📅
Zusätzliche Informationen:

GSI/FAIR reserves the right to make a one-off additional request for documents within a period to be specified in the additional request letter in accordance with § 56 VgV. However, applicants cannot rely on a subsequent request. Ultimately incomplete requests to participate will be excluded (§ 57 Para. 1 No. 2, Para. 3 VgV).

Der Vertrag enthält Bedingungen zur Vertragsausführung ✅

Rechtliche, wirtschaftliche, finanzielle und technische Informationen
Bedingungen für die Teilnahme
Eignungskriterium: Referenzen zu bestimmten Lieferungen
Liste und kurze Beschreibung der Regeln und Kriterien:

III. Description of reference projects (Mit dem Angebot; Mittels Eigenerklärung): Description of three comparable reference projects, including the project data asked for on the FAIR preprinted form.

Bedingungen für den Vertrag
Bedingungen für die Vertragserfüllung:

Supporting documents: - Act Regulating a General Minimum Wage (Mindestlohngesetz - MiLoG) (To be submitted with the participation request by means of self-declaration): Declaration as per Section 19 (3) MiLoG - FAIR preprinted form - Proofs for subcontractors (To be submitted with the participation request by means of self-declaration): "The name and address of each intended subcontractor must be given when submitting the tender. Each subcontractor used must meet the same suitability criteria as the primary contractor. Suitable proof for each subcontractor must be submitted. The subcontractor must also submit - A declaration of availability (see Declaration of availability preprinted form) together with the request to participate/tender. - FAIR preprinted form" - Participation - General declaration within the meaning of Section 126b (German Civil Code -BGB) (To be submitted with the participation request by means of self-declaration): General declaration of the person making the decl

Bedingungen für die Teilnahme
Ausschlussgrund:

Beteiligung an einer kriminellen Vereinigung

Betrug

Der Zahlungsunfähigkeit vergleichbare Lage gemäß nationaler Rechtsvorschriften

+ 19 weitere

Direkte oder indirekte Beteiligung an der Vorbereitung des Vergabeverfahrens

Einstellung der gewerblichen Tätigkeit

Geldwäsche oder Terrorismusfinanzierung

Interessenkonflikt aufgrund seiner Teilnahme an dem Vergabeverfahren

Kinderarbeit und andere Formen des Menschenhandels

Korruption

Schwerwiegendes berufliches Fehlverhalten

Terroristische Straftaten oder Straftaten im Zusammenhang mit terroristischen Aktivitäten

Täuschung, Zurückhaltung von Informationen, Unfähigkeit zur Vorlage erforderlicher Unterlagen oder Erlangung vertraulicher Informationen zu dem Verfahren

Vereinbarungen mit anderen Wirtschaftsteilnehmern zur Verzerrung des Wettbewerbs

Verstoß gegen arbeitsrechtliche Verpflichtungen

Verstoß gegen die in den rein innerstaatlichen Ausschlussgründen verankerten Verpflichtungen

Verstoß gegen die Verpflichtung zur Entrichtung von Sozialversicherungsbeiträgen

Verstoß gegen die Verpflichtung zur Entrichtung von Steuern

Verstoß gegen sozialrechtliche Verpflichtungen

Verstoß gegen umweltrechtliche Verpflichtungen

Verwaltung der Vermögenswerte durch einen Insolvenzverwalter

Vorzeitige Beendigung, Schadensersatz oder andere vergleichbare Sanktionen

Zahlungsunfähigkeit

Beschreibung der Ausschlussgründe:

Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!

Öffentlicher Auftraggeber
Name und Adressen
Name: FAIR - Facility for Antiproton and Ion Research in Europe GmbH
Nationale Registrierungsnummer: DE 275 595 927
Postanschrift: Planckstr. 1
Postleitzahl: 64291
Postort: Darmstadt
Region: Darmstadt, Kreisfreie Stadt 🏙️
Land: Deutschland 🇩🇪
E-Mail: proekf01@gsi.de 📧
Telefon: +49 6159712574 📞
URL: http://www.fair-center.de 🌏
Art des öffentlichen Auftraggebers
Einrichtung des öffentlichen Rechts
Haupttätigkeit
Bildung
Kommunikation
Dokumente URL: https://www.dtvp.de/Satellite/notice/CXS0YYEYT9FXTYAC/documents 🌏
Teilnahme-URL: https://www.dtvp.de/Satellite/notice/CXS0YYEYT9FXTYAC 🌏
URL des Beschaffungsinstruments: https://www.dtvp.de/Satellite/notice/CXS0YYEYT9FXTYAC 🌏
Elektronische Einreichung: Erforderlich

Ergänzende Informationen
Zusätzliche Informationen

Bekanntmachungs-ID: CXS0YYEYT9FXTYAC Communication with Candidates takes place via the DTVP's tender platform. Questions must be sent to FAIR via DTVP and will are answered via DTVP. Questions posed orally or by telephone regarding the documents or the contractual object will not be answered; answers given orally or by telephone are not binding. The only form of submission of participation applications accepted by Awarding Authority is in writing, electronically Note: In Writing, Electronically Participation applications shall be submitted electronically within the deadline via the German awarding platform DTVP. URL: http://www.dtvp.de/Center/ The forms and other documents to be completed, provided by FAIR, may be - either completed on the online tendering tool under the section "Documents to Be Completed" or - created and compiled separately by Candidate together with the other components of the participation application or tender (concepts or explanations etc.), then uploaded under the heading "Own Documents". However, Candidates should not fill in the forms online and upload them again separately, as this can result in transmission errors and increases the workload on both sides. In order to comply with the text form (in writing) according to § 126b BGB [transl.: German Civil Code] when submitting participation applications, Candidates must provide the following information: - In the case of natural persons, the full name (first name and surname) must be given (name of the declaring person in the participation application form). - In the case of legal entities and commercial companies and corporations, the name of the company and its legal form must be stated. In addition, the full name of the employee who is submitting the participation application on behalf of the company (name of the declaring person in the participation application form) must be stated. The insertion of a company logo is not sufficient. - In the case of Bidding Consortia, the declaring person according to § 126b BGB shall be the employee of the leading member who submits the participation application on behalf of the Bidding Consortium; besides, the form "Bidding Consortium Declaration" must be submitted. It should be noted that in the case of electronic submission, the text form according to § 126b BGB is only observed if the participation applications are transmitted in encrypted form via the awarding platform (cf. information on eVergabe). Submitting the participation application via email is not sufficient. In the case of incorrect/ incomplete information that violates the aforementioned formal requirements, participation applications will be excluded unless Candidate cannot be held responsible (§ 57 para. 1 nr. 1, para. 3 VgV).

Zusätzliche Informationen

Bekanntmachungs-ID: CXS0YYEYT9FXTYAC

Communication with Candidates takes place via the DTVP's tender platform. Questions must be sent to FAIR via DTVP and will are answered via DTVP. Questions posed orally or by telephone regarding the documents or the contractual object will not be answered; answers given orally or by telephone are not binding.

The only form of submission of participation applications accepted by Awarding Authority is in writing, electronically

Note: In Writing, Electronically

Participation applications shall be submitted electronically within the deadline via the German awarding platform DTVP.
URL: http://www.dtvp.de/Center/
The forms and other documents to be completed, provided by FAIR, may be
- either completed on the online tendering tool under the section "Documents to Be Completed" or
- created and compiled separately by Candidate together with the other components of the participation application or tender (concepts or explanations etc.), then uploaded under the heading "Own Documents".
However, Candidates should not fill in the forms online and upload them again separately, as this can result in transmission errors and increases the workload on both sides.
In order to comply with the text form (in writing) according to § 126b BGB [transl.: German Civil Code] when submitting participation applications, Candidates must provide the following information:
- In the case of natural persons, the full name (first name and surname) must be given (name of the declaring person in the participation application form).
- In the case of legal entities and commercial companies and corporations, the name of the company and its legal form must be stated. In addition, the full name of the employee who is submitting the participation application on behalf of the company (name of the declaring person in the participation application form) must be stated. The insertion of a company logo is not sufficient.
- In the case of Bidding Consortia, the declaring person according to § 126b BGB shall be the employee of the leading member who submits the participation application on behalf of the Bidding Consortium; besides, the form "Bidding Consortium Declaration" must be submitted.
It should be noted that in the case of electronic submission, the text form according to § 126b BGB is only observed if the participation applications are transmitted in encrypted form via the awarding platform (cf. information on eVergabe). Submitting the participation application via email is not sufficient.
In the case of incorrect/ incomplete information that violates the aforementioned formal requirements, participation applications will be excluded unless Candidate cannot be held responsible (§ 57 para. 1 nr. 1, para. 3 VgV).

Körper überprüfen
Name: Vergabekammer des Bundes
Nationale Registrierungsnummer: 022894990
Postanschrift: Villemomblerstr. 76
Postleitzahl: 53123
Postort: Bonn
Region: Bonn, Kreisfreie Stadt 🏙️
Land: Deutschland 🇩🇪
Kontaktperson: Vergabekammer des Bundes
E-Mail: vk@bundeskartellamt.bund.de 📧
Telefon: +49 22894990 📞
URL: https://www.bundeskartellamt.de 🌏
Verfahren zur Überprüfung
Genaue Informationen über Fristen für Überprüfungsverfahren:

The competent investigating authority is as follows Vergabekammer des Bundes Villemombler Str. 76 D-53123 Bonn, Germany Tel.: 0228 9499-0 Fax: 0228 9499-163 Email: vk@bundeskartellamt.bund.de Web: http://www.bundeskartellamt.de/SharedDocs/Kontaktdaten/DE/Vergabekammern.html The applicant is requested to clearly identify those parts of the request to participate (and any subsequent bid) containing company/business secrets. If this does not happen, the public procurement tribunal will assume consent to inspect the documents as required in the case of carrying out a review procedure (Section 165 (3) Act against Restraints of Competition (Competition Act - GWB)). As the awarding authority, FAIR is required to provide the public procurement tribunal with immediate access to the files when a review procedure is initiated (Section 163 (2) sentence 3 GWB). Applicants/bidders have the right to demand that the Contracting authority comply with the provisions on the award procedure protecting bidders (Section 97 (6) GWB). Applicants/bidders with an interest in the public contract who believe their rights have been violated by non-compliance with the provisions governing the awarding of public contracts, must raise an objection about the violation to FAIR within ten calendar days (Section 160 (3) sentence 1 no. 1 GWB). Violations known from the tender notice or tender documents must be claimed vis-a-vis FAIR before the time limit given for submission of applications (offers) (Section 160 (3) 1 No. 2 - 3 GWB). If FAIR informs the applicant/bidder that it is unwilling to redress the objection, an application for review may then be filed with the public procurement tribunal above within 15 days of receipt of the notification (Section 160 (3) sentence 1 no. 4 GWB). Bidders whose bids are not to be considered for the award of the contract will be notified before the awarding of the contract pursuant to Section 134 GWB. A contract may only be concluded 15 calendar days after FAIR has sent out this information. This period is ten calendar days when transmission is by fax or email. The period commences on the day following the dispatch of the information by FAIR. After this time period has expired, an award is possible even if a time limit pursuant to Section 160 (3) GWB has yet to expire. Therefore, in order to prevent an award, a request for review needs to have been served upon FAIR by the public procurement tribunal before the expiry of the time limit under Section 134 GWB. Pursuant to Section 135 (1) and (2) GWB, the invalidity of an award can only be established if it has been asserted in the review procedure within 30 calendar days from the date on which there was notification on the conclusion of the agreement, though no later than six months after the agreement was concluded. If the Contracting authority published the tender notice in the Official Journal of the European Union, the time limit for claiming ineffectiveness shall expire 30 calendar days after the publication of the tender notice in the Official Journal of the European Union.

Genaue Informationen über Fristen für Überprüfungsverfahren

The competent investigating authority is as follows

Vergabekammer des Bundes
Villemombler Str. 76
D-53123 Bonn, Germany
Tel.: 0228 9499-0
Fax: 0228 9499-163
Email: vk@bundeskartellamt.bund.de
Web: http://www.bundeskartellamt.de/SharedDocs/Kontaktdaten/DE/Vergabekammern.html

The applicant is requested to clearly identify those parts of the request to participate (and any subsequent bid) containing company/business secrets. If this does not happen, the public procurement tribunal will assume consent to inspect the documents as required in the case of carrying out a review procedure (Section 165 (3) Act against Restraints of Competition (Competition Act - GWB)). As the awarding authority, FAIR is required to provide the public procurement tribunal with immediate access to the files when a review procedure is initiated (Section 163 (2) sentence 3 GWB).

Applicants/bidders have the right to demand that the Contracting authority comply with the provisions on the award procedure protecting bidders (Section 97 (6) GWB). Applicants/bidders with an interest in the public contract who believe their rights have been violated by non-compliance with the provisions governing the awarding of public contracts, must raise an objection about the violation to FAIR within ten calendar days (Section 160 (3) sentence 1 no. 1 GWB).

Violations known from the tender notice or tender documents must be claimed vis-a-vis FAIR before the time limit given for submission of applications (offers) (Section 160 (3) 1 No. 2 - 3 GWB).

If FAIR informs the applicant/bidder that it is unwilling to redress the objection, an application for review may then be filed with the public procurement tribunal above within 15 days of receipt of the notification (Section 160 (3) sentence 1 no. 4 GWB).

Bidders whose bids are not to be considered for the award of the contract will be notified before the awarding of the contract pursuant to Section 134 GWB. A contract may only be concluded 15 calendar days after FAIR has sent out this information. This period is ten calendar days when transmission is by fax or email. The period commences on the day following the dispatch of the information by FAIR. After this time period has expired, an award is possible even if a time limit pursuant to Section 160 (3) GWB has yet to expire. Therefore, in order to prevent an award, a request for review needs to have been served upon FAIR by the public procurement tribunal before the expiry of the time limit under Section 134 GWB.

Pursuant to Section 135 (1) and (2) GWB, the invalidity of an award can only be established if it has been asserted in the review procedure within 30 calendar days from the date on which there was notification on the conclusion of the agreement, though no later than six months after the agreement was concluded. If the Contracting authority published the tender notice in the Official Journal of the European Union, the time limit for claiming ineffectiveness shall expire 30 calendar days after the publication of the tender notice in the Official Journal of the European Union.

Informationen über elektronische Arbeitsabläufe
Die elektronische Rechnungsstellung wird akzeptiert
Bekanntmachungsangaben
Bevorzugtes Datum der Veröffentlichung: 2025-07-16+02:00 📅
Quelle: OJS 2025/S 135-466905 (2025-07-16)

Auftragsbekanntmachung (2025-08-29)
Verfahren
Administrative Informationen
Frist für den Eingang von Angeboten oder Teilnahmeanträgen: 2025-09-04 12:00:00 📅
Bedingungen für die Öffnung der Angebote: 2025-09-04 12:00:00 📅
Mindestzeitraum, in dem der Bieter das Angebot aufrechterhalten muss: 57 Tage
Bedingungen für die Einreichung eines Angebots
Eröffnungstermin: 2025-09-04 12:00:00 📅

Ergänzende Informationen
Bekanntmachungsangaben
Bevorzugtes Datum der Veröffentlichung: 2025-08-29+02:00 📅

Änderungen
Zu berichtigender Text in der ursprünglichen Bekanntmachung
Nummer des Abschnitts: PROCEDURE
Neuer Wert
Text:

extend: deadline for submitting the offers to Sept. 4th, 2025 providing additiona technical information

Zu berichtigender Text in der ursprünglichen Bekanntmachung
Änderung der Auftragsunterlagen am ✅
Datum der Änderung der Auftragsunterlagen: 2025-08-29 📅
Andere zusätzliche Informationen
Hauptgrund für die Änderung: Aktualisierte Informationen
Angaben zu Änderungen
Fassung der zu ändernden vorigen Bekanntmachung: af70fdab-72d6-45e7-887d-3e9623b2968c-01
Quelle: OJS 2025/S 166-568401 (2025-08-29)

Neue Beschaffungen in verwandten Kategorien 🆕

Elektrische Maschinen, Geräte, Ausstattung und Verbrauchsartikel; Beleuchtung (>20 neue Beschaffungen)

Elektrische Ausrüstung (>20)

Maschinen, Apparate und Geräte mit eigener Funktion (4)

Teilchenbeschleuniger

Linearbeschleuniger