81295412-Event management support for international events in various countries

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

Managing events in different countries for Start-ups in the AgTech and FoodTech sector
GIZ implements the project "Scaling digital agriculture innovations through start-ups" (SAIS) on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ). The purpose of SAIS is to increase the investor readiness of selected African start-ups in the food- and agTech sector that are about to scale. For this purpose, the project provides tailor-made company development measures (e. g. improving business models, product development, financial management) through an Investment Readiness Programme (IRP) and facilitates access to investment opportunities.
In that regard, the contractor shall mainly manage different types of events related to the Investment Readiness Programme in different countries.

Deadline

Die Frist für den Eingang der Angebote war 2023-06-09. Die Ausschreibung wurde veröffentlicht am 2023-05-05.

Anbieter

Die folgenden Lieferanten werden in Vergabeentscheidungen oder anderen Beschaffungsunterlagen erwähnt:

• Garage48 OÜ

Wer?

• Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

Wie?

Wo?

• Darmstadt › Main-Taunus-Kreis

Geschichte der Beschaffung

Datum	Dokument
2023-05-05	Auftragsbekanntmachung
2023-06-07	Ergänzende Angaben
2023-08-26	Bekanntmachung über vergebene Aufträge

Auftragsbekanntmachung (2023-05-05)
Objekt
Umfang der Beschaffung
Titel: Event-Organisation
Referenznummer: 81295412
Kurze Beschreibung:

Managing events in different countries for Start-ups in the AgTech and FoodTech sector GIZ implements the project "Scaling digital agriculture innovations through start-ups" (SAIS) on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ). The purpose of SAIS is to increase the investor readiness of selected African start-ups in the food- and agTech sector that are about to scale. For this purpose, the project provides tailor-made company development measures (e. g. improving business models, product development, financial management) through an Investment Readiness Programme (IRP) and facilitates access to investment opportunities. In that regard, the contractor shall mainly manage different types of events related to the Investment Readiness Programme in different countries.

Metadaten der Bekanntmachung
Originalsprache: Englisch 🗣️
Dokumenttyp: Auftragsbekanntmachung
Art des Auftrags: Dienstleistungen
Verordnung: Europäische Union, mit GPA-Beteiligung
Gemeinsames Vokabular für öffentliche Aufträge (CPV)
Code: Event-Organisation 📦
Zusätzlicher CPV-Code: Beratung im Bereich Entwicklung 📦
Ort der Leistung
NUTS-Region: Deutschland 🏙️

Verfahren
Verfahrensart: Offenes Verfahren
Angebotsart: Angebot für alle Lose
Vergabekriterien
Wirtschaftlichstes Angebot

Öffentlicher Auftraggeber
Identität
Land: Deutschland 🇩🇪
Art des öffentlichen Auftraggebers: Sonstiges
Name des öffentlichen Auftraggebers: Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Postanschrift: Dag-Hammarskjöld-Weg 1 - 5
Postleitzahl: 65760
Postort: Eschborn
Kontakt
Internetadresse: https://www.giz.de 🌏
E-Mail: clara.schmitz@twobirds.com 📧
Telefon: +49 8935816197 📞
Fax: +49 61967980 📠
URL der Dokumente: https://ausschreibungen.giz.de/Satellite/notice/CXTRYY6Y1DA1MSH2/documents 🌏
URL der Teilnahme: https://ausschreibungen.giz.de/Satellite/notice/CXTRYY6Y1DA1MSH2 🌏

Referenz
Daten
Absendedatum: 2023-05-05 📅
Einreichungsfrist: 2023-06-09 📅
Veröffentlichungsdatum: 2023-05-10 📅
Kennungen
Bekanntmachungsnummer: 2023/S 090-276887
ABl. S-Ausgabe: 90
Zusätzliche Informationen

All communication takes place in English via communication tool in the project area of the procurement portal. Bekanntmachungs-ID: CXTRYY6Y1DA1MSH2

Objekt
Umfang der Beschaffung
Kurze Beschreibung:

Managing events in different countries for Start-ups in the AgTech and FoodTech sector

GIZ implements the project "Scaling digital agriculture innovations through start-ups" (SAIS) on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ). The purpose of SAIS is to increase the investor readiness of selected African start-ups in the food- and agTech sector that are about to scale. For this purpose, the project provides tailor-made company development measures (e. g. improving business models, product development, financial management) through an Investment Readiness Programme (IRP) and facilitates access to investment opportunities.

In that regard, the contractor shall mainly manage different types of events related to the Investment Readiness Programme in different countries.

Managing events in different countries for Start-ups in the AgTech and FoodTech sector GIZ implements the project "Scaling digital agriculture innovations through start-ups" (SAIS) on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ). The purpose of SAIS is to increase the investor readiness of selected African start-ups in the food- and agTech sector that are about to scale. For this purpose, the project provides tailor-made company development measures (e. g. improving business models, product development, financial management) through an Investment Readiness Programme (IRP) and facilitates access to investment opportunities.

Tasks to be performed by contractors

The contractor is responsible for organizing and implementing four event groups. The organization of the events has to happen in close dialogue with the SAIS team. SAIS will also take a lead role in running the actual events and activities with regard to content, whereas the contractor is responsible for the organization and smooth implementation (search of venues, bookings, flights, travel in country, financial management, troubleshooting at events etc.).

Following events and travels are envisaged and should be covered by the contract:

1. SAIStival

The SAIStival is the main event of the Investment Readiness Programmes. It combines kick-off for new start-ups, and demo-day for start-ups already in the programme. It will take 3 to 4 days. It includes a variety of sessions, reaching from key notes, over onboarding and peer-to-peer learning sessions to a pitching event in front of investors. Most likely this event will be held in an African country which will be defined approximately six months before the event between SAIS and the contractor. When deciding on which country the event is held in, factors such as safety, visa requirements, accessibility from different countries as well as relevancy of the local start-up ecosystem, amongst others, are to be considered.

The SAIStival will be planned as a hybrid event with at least parts of the event being streamed to an online audience. Here the contractor has either to provide or to subcontract services that allow for an online-live-streaming.

The SAIS project anticipates that there are going to be three SAIStival events for the Investment Readiness Programmes for the years 2024, 2025, 2026. The audience is to be defined, but will potentially at least have 60 participants in person. Numbers could increase according to specific planning.

2. Female Founder Award

The Female Founder Award honours on a bi-annually basis female founders of African tech-start-ups in the agriculture or food sector who have shown a distinguishable success on the African continent. 2023 will be the first year this prize is awarded. It will include a financial as well as an in-kind prize element, for example a certain amount of expert days in a certain field. In addition an award ceremony will be held.

The contractor will be responsible for the financial part of the prize as well as for contracting the service provider for the in-kind part of the price. Furthermore, the contractor will plan and implement the award ceremony.

In 2023, the award ceremony will take place in autumn, in 2025 it is likely that it will be held as part of the SAIStival.

3. Start-up Journeys

Start-up journeys are projected for 2023, 2024, 2025 and 2026. All together around 25 start-up journeys are planned annually over the four years and on each journey approximately six representatives from different start-ups and two SAIS team members will join (the later at their own costs). The journeys will be to relevant industry events like start-up conferences, tech summits or alike all over the globe. The decision on which event which start-up will visit, will be made jointly between the start-up, SAIS and the contractor.

4. Investor Roadshow

The investors roadshows are planned for 2023, 2024, 2025 and 2026. Initially it is planned, to have 2 roadshows per year.

As for the above formats it is expected of the contractor to organize all logistics connected to the Investor Roadshow like booking flights and accommodation for participants, getting their visas, organizing logistics on the ground like transfers, catering, etc. It is expected that the contractor has one person on the ground accompanying the Roadshow to make sure that everything runs smoothly and another one to cover the trip media-wise (taking pictures and shorter videos). The roadshows will most likely take place in capitals or major cities in Africa. Please be aware that short-notice adaptations on the planning need to be in consideration by the contractor.

Dauer: 54 Monate
Beschreibung der Verlängerungen:

GIZ may optionally commission contract amendments and/or increases based on the criteria in the tender documents to the successful bidder of this tender. For details, please see the terms of reference.

Beschreibung der Optionen:

Ort der Leistung
Hauptstandort oder Erfüllungsort: 00000 Africa

Rechtliche, wirtschaftliche, finanzielle und technische Informationen
Bedingungen für die Teilnahme
Befähigung zur Berufsausübung:

1) Name and address of the company, legal form, registered office (country), owners and controlling parties, commercial register number/dirstrict court, bank account, tax number, VAT identification number, brief company profile and contact in event of queries.

2) Extract from the commercial register or equivalent evidence/proof (not older than six months).

3) Self-declaration that no grounds for exclusion in Section 123, 124 of the German Act Against Restraints of Competition (GWB), section 22 of the German Supply Chain Due Diligence Act (LkSG) and EU-Russian sanctions apply.

4) If a candidate/tenderer wishes to use the capacities of another company for the execution of the contract or to prove his/her eligibility, she/he must prove by submitting a declaration of commitment that the corresponding capacities are available to him/her for the execution of the contract and a declaration of commitment and a declaration that no grounds for exclusion pursuant to Section 123 GWB and/or Section 124 GWB apply to them must be submitted (in the case to prove the elegibility, this declaration must be submitted already with the request to participate).

5) In the case of participation as a bidding consortium: tenderers must appoint a leading member and authorise this member to represent the group and to receive payments with discharging effect also for the other members. A corresponding agreement, signed by all members, must be attached to the application for participation. For this purpose, the form provided by GIZ must be used.

Wirtschaftliche und finanzielle Leistungsfähigkeit:

1) Declaration on the average annual turnover for the last 3 financial years (last-but-4 financial year can be included in case of invitation to tender held within 6 months of end of last financial year).

2) Declaration on the average number of employees and managers for the past three calendar years

Mindeststandards:

1) Average annual turnover for the last 3 financial years: at least 750,000 EUR.

2) Average number of employees and managers for the past three calendar years: at least 10 persons.

Technische und berufliche Fähigkeiten:

It is necessary to provide minimum 5 reference projects in the technical field "Event Management" and at least 1 reference project must be in the Region Africa, each of them in the last five years with a minimum commission value of at least 30,000 EUR

Mindeststandards:

The minimum requirements forsee at least 5 reference projects in the technical field "Event Management" and at least 1 reference project must be in Region Africa, each of them in the last five years with a minimum commission value of at least EUR 30,000 EUR (thirty thousand Euro).

Verfahren
Rechtsgrundlage: 32014L0024
Zeitpunkt des Eingangs der Angebote: 12:00
Sprachen, in denen Angebote oder Teilnahmeanträge eingereicht werden können: Englisch 🗣️
Gültigkeitsdauer des Angebots: 2023-08-31 📅
Datum der Angebotseröffnung: 2023-06-09 📅
Zeitpunkt der Angebotseröffnung: 12:00

Öffentlicher Auftraggeber
Identität
Andere Art des öffentlichen Auftraggebers: Legal person governed by private law (gemeinnützige GmbH) wholly owned by the Federal Republic of Germany
Kontakt
Dokumente URL: https://ausschreibungen.giz.de/Satellite/notice/CXTRYY6Y1DA1MSH2/documents 🌏

Referenz
Zusätzliche Informationen

All communication takes place in English via communication tool in the project area of the procurement portal.

Bekanntmachungs-ID: CXTRYY6Y1DA1MSH2

Ergänzende Informationen
Körper überprüfen
Name: Die Vergabekammern des Bundes
Postanschrift: Villemombler Straße 76
Postort: Bonn
Postleitzahl: 53123
Land: Deutschland 🇩🇪
Telefon: +49 2289499-0 📞
E-Mail: vk@bundeskartellamt.bund.de 📧
Fax: +49 2289499-163 📠
Internetadresse: https://www.bundeskartellamt.de 🌏
Informationen zu Fristen für Nachprüfungsverfahren:

According to Article 160, Section 3 of the German Act Against Restraint of Competition (GWB), application for review is not permissible insofar as

1. the applicant has identified the claimed infringement of the procurement rules before submitting the application for review and has not submitted a complaint to the contracting authority within a period of 10 calendar days; the expiry of the period pursuant to Article 134, Section 2 remains unaffected,

2. complaints of infringements of procurement rules that are evident in the tender notice are not submitted to the contracting authority at the latest by the expiry of the deadline for the application or by the deadline for the submission of bids, specified in the tender notice.

3. complaints of infringements of procurement rules that first become evident in the tender documents are not submitted to the contracting authority at the latest by the expiry of the deadline for application or by the deadline for the submission of bids,

4. more than 15 calendar days have expired since receipt of notification from the contracting authority that it is unwilling to redress the complaint.

Sentence 1 does not apply in the case of an application to determine the invalidity of the contract in accordance with Article 135, Section 1 (2). Article 134, Section 1, Sentence 2 remains unaffected.

Quelle: OJS 2023/S 090-276887 (2023-05-05)

Ergänzende Angaben (2023-06-07)
Objekt
Metadaten der Bekanntmachung
Dokumenttyp: Ergänzende Angaben
Gemeinsames Vokabular für öffentliche Aufträge (CPV)
Code: Dienstleistungen von internationalen Organisationen und Körperschaften 📦

Referenz
Daten
Absendedatum: 2023-06-07 📅
Einreichungsfrist: 2023-06-16 📅
Veröffentlichungsdatum: 2023-06-12 📅
Kennungen
Bekanntmachungsnummer: 2023/S 111-349284
Verweist auf Bekanntmachung: 2023/S 090-276887
ABl. S-Ausgabe: 111
Quelle: OJS 2023/S 111-349284 (2023-06-07)

Bekanntmachung über vergebene Aufträge (2023-08-26)
Objekt
Umfang der Beschaffung
Gesamtwert des Auftrags: 0.11 EUR 💰
Metadaten der Bekanntmachung
Dokumenttyp: Bekanntmachung über vergebene Aufträge

Verfahren
Verfahrensart: Verhandlungsverfahren
Angebotsart: Entfällt

Öffentlicher Auftraggeber
Kontakt
Internetadresse: http://www.giz.de 🌏

Referenz
Daten
Absendedatum: 2023-08-26 📅
Veröffentlichungsdatum: 2023-08-31 📅
Kennungen
Bekanntmachungsnummer: 2023/S 167-524820
ABl. S-Ausgabe: 167

Verfahren
Vergabekriterien
Qualitätskriterium (Bezeichnung): Total score according to technical evaluation
Qualitätskriterium (Gewichtung): 70
Preis (Gewichtung): 30

Auftragsvergabe
Datum des Vertragsabschlusses: 2023-08-23 📅
Name: Garage48 OÜ
Postort: Harjumaa
Land: Estland 🇪🇪
Gesamtwert des Auftrags: 0.11 EUR 💰
Informationen über Ausschreibungen
Anzahl der eingegangenen Angebote: 11

Öffentlicher Auftraggeber
Kontakt
Internetadresse: www.giz.de 🌏

Ergänzende Informationen
Körper überprüfen
Name: Vergabekammer des Bundes
Postleitzahl: 23123
Telefon: +49 228949900 📞
Quelle: OJS 2023/S 167-524820 (2023-08-26)

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