Event and campaign management services for the European Commission Representation in Germany

European Commission, DG COMM - Communication

The overall subject of the contract is to assist the EC Representation in its communication activity in Germany aimed at increasing public and media attention to the policy developments and strategic discussions at EU level. This is to be done by facilitating the organisation of events and campaigns such as: press conferences, media briefings and seminars, conferences, workshops, meetings, round-table discussions, presentations, public events, fairs, award ceremonies, as well as any other public gatherings. The contractors shall carry out all creative, advisory, logistical and technical activities related to the organisation and smooth implementation of the events and campaigns. The services to be contracted will also include social media promotion, photo and video recording services related to the events as well as the production and delivery of promotional materials. In addition, event planning and management of publications, questions, research, citizens services.

Deadline

Deadline 2026-09-24

Wer? Wie? Wo?
  • • Berlin › Berlin
  • • Luxembourg › Luxembourg
  • • Région de Bruxelles-Capitale/ Brussels Hoofdstedelijk Gewest › Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad
Geschichte der Beschaffung
Datum Dokument
2026-07-27 Auftragsbekanntmachung
Auftragsbekanntmachung (2026-07-27)
Objekt
Umfang der Beschaffung
Titel: Event and campaign management services for the European Commission Representation in Germany
Referenznummer: EC-COMM/BER/2025/OP/0837
Kurze Beschreibung:
The overall subject of the contract is to assist the EC Representation in its communication activity in Germany aimed at increasing public and media attention to the policy developments and strategic discussions at EU level. This is to be done by facilitating the organisation of events and campaigns such as: press conferences, media briefings and seminars, conferences, workshops, meetings, round-table discussions, presentations, public events, fairs, award ceremonies, as well as any other public gatherings. The contractors shall carry out all creative, advisory, logistical and technical activities related to the organisation and smooth implementation of the events and campaigns. The services to be contracted will also include social media promotion, photo and video recording services related to the events as well as the production and delivery of promotional materials. In addition, event planning and management of publications, questions, research, citizens services.
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Art des Vertrags: Dienstleistungen
Produkte/Dienstleistungen: Event-Organisation 📦
Geschätzter Wert ohne MwSt: 7 850 000 EUR 💰
Sonstige Beschränkungen am Erfüllungsort: Ort im betreffenden Land
Diese Auftragsvergabe ist auch für kleine und mittlere Unternehmen (KMU) geeignet ✅
Informationen über Lose
Dieser Vertrag ist in Lose unterteilt ✅
Höchstzahl der Lose, die an einen Bieter vergeben werden können: 3
Angebote können für eine maximale Anzahl von Losen eingereicht werden: 3

1️⃣
Interne Kennung: EC-COMM/BER/2025/OP/0837-LOT-1
Titel: Lot1- Event and campaign management and creation services for the European Commission Representation in Germany (Berlin)
Geschätzter Wert ohne MwSt: 3 200 000 EUR 💰
Beschreibung der Beschaffung:
The overall subject of the contract is to assist the EC Representation in its communication activity in Germany aimed at increasing public and media attention to the policy developments and strategic discussions at EU level. This is to be done by facilitating the organisation of events and campaigns such as: press conferences, media briefings and seminars, conferences, workshops, meetings, round-table discussions, presentations, public events, fairs, award ceremonies, as well as any other public gatherings and actions. The contractors shall carry out all creative, advisory, logistical and technical activities related to the organisation and smooth implementation of the events and campaigns. The services to be contracted will also include social media promotion, photo and video recording services, accompanying of the events as well as the production and delivery of promotional materials.
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Zusätzliche Produkte/Dienstleistungen:
+ 6 weitere
Hauptstandort oder Erfüllungsort: Please consult the procurement documents.
Land: Deutschland 🇩🇪
Dauer: 48 Monate
Maximale Verlängerungen: 3
Weitere Informationen zur Verlängerung:
The framework contract is concluded for an initial period of 12 (twelve) months, renewable 3 (three) time(s). Please consult the draft framework contract in the procurement documents.
Vergabekriterien
Qualitätskriterium (Bezeichnung): Please consult the procurement documents.
Qualitätskriterium (Gewichtung): 60
Preis ✅
Preis (Gewichtung): 40
Titel
Los-Identifikationsnummer: LOT-0001

2️⃣
Interne Kennung: EC-COMM/BER/2025/OP/0837-LOT-2
Titel: Lot 2 -Event and campaign management and creation services for the European Commission Representation in Germany (Bonn)
Geschätzter Wert ohne MwSt: 2 700 000 EUR 💰
Beschreibung der Beschaffung:
Event and campaign management services for the regional representation Bonn. The overall subject of the contract is to assist the EC Representation in its communication activity in Germany aimed at increasing public and media attention to the policy developments and strategic discussions at EU level. This is to be done by facilitating the organisation of events and campaigns such as: press conferences, media briefings and seminars, conferences, workshops, meetings, round-table discussions, presentations, public events, fairs, award ceremonies, as well as any other public gatherings and actions. The contractors shall carry out all creative, advisory, logistical and technical activities related to the organisation and smooth implementation of the events and campaigns. The services to be contracted will also include social media promotion, photo and video recording services, accompanying of the events as well as the production and delivery of promotional materials. In addition, publication, event management and citizens services.
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Zusätzliche Produkte/Dienstleistungen:
+ 6 weitere
Titel
Los-Identifikationsnummer: LOT-0002

3️⃣
Interne Kennung: EC-COMM/BER/2025/OP/0837-LOT-3
Titel: Lot 3-Event and campaign management and creation services for the European Commission Representation in Germany (Munich)
Geschätzter Wert ohne MwSt: 1 950 000 EUR 💰
Beschreibung der Beschaffung:
Event and campaign management services for the regional Representation in Munich. The overall subject of the contract is to assist the EC Representation in its communication activity in Germany aimed at increasing public and media attention to the policy developments and strategic discussions at EU level. This is to be done by facilitating the organisation of events and campaigns such as: press conferences, media briefings and seminars, conferences, workshops, meetings, round-table discussions, presentations, public events, fairs, award ceremonies, as well as any other public gatherings and actions. The contractors shall carry out all creative, advisory, logistical and technical activities related to the organisation and smooth implementation of the events and campaigns. The services to be contracted will also include social media promotion, photo and video recording services, accompanying of the events as well as the production and delivery of promotional materials. In addition, event planning, coordination and implementation for the upcoming permanent exhibition “Experience Europe – Erlebnis Europa” in Munich. The format details are the same as the format services stated above.
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Zusätzliche Produkte/Dienstleistungen:
+ 6 weitere
Titel
Los-Identifikationsnummer: LOT-0003

Verfahren
Art des Verfahrens
Offenes Verfahren ✅
Rechtsgrundlage: Verordnung (EU, Euratom) 2024/2509
Administrative Informationen
Frist für den Eingang von Angeboten oder Teilnahmeanträgen: 2026-09-24 16:00:59 📅
Bedingungen für die Öffnung der Angebote: 2026-09-25 14:00:00 📅
Sprachen, in denen Angebote oder Teilnahmeanträge eingereicht werden können: Bulgarisch 🗣️
Tschechisch 🗣️
+ 22 weitere Dänisch 🗣️
Deutsch 🗣️
Griechisch 🗣️
Englisch 🗣️
Spanisch 🗣️
Estnisch 🗣️
Finnisch 🗣️
Französisch 🗣️
Irisch 🗣️
Kroatisch 🗣️
Ungarisch 🗣️
Italienisch 🗣️
Litauisch 🗣️
Lettisch 🗣️
Maltesisch 🗣️
Niederländisch 🗣️
Polnisch 🗣️
Portugiesisch 🗣️
Rumänisch 🗣️
Slowakisch 🗣️
Slowenisch 🗣️
Schwedisch 🗣️
Mindestzeitraum, in dem der Bieter das Angebot aufrechterhalten muss: 6 Monate
Informationen über eine Rahmenvereinbarung oder ein dynamisches Beschaffungssystem
Rahmenvereinbarung mit mehreren Betreibern ✅
Höchstzahl der Teilnehmer: 1
Bedingungen für die Einreichung eines Angebots
Eröffnungstermin: 2026-09-25 14:00:00 📅
Elektronische Rechnungsstellung: Zulässig
Die elektronische Bestellung wird verwendet ✅
Elektronische Zahlung wird verwendet ✅
Frist für die Anforderung zusätzlicher Informationen: 2026-09-16 23:59:59 📅
Vergabekriterien
Gewichtungsart: Gewichtung (Prozentanteil, genau)

Öffentlicher Auftraggeber
Name und Adressen
Name: European Commission, DG COMM - Communication
Nationale Registrierungsnummer: COM
Abteilung: COMM.C - Representations & Communication in Member States
Postanschrift: Unter den Linden 78
Postleitzahl: D-10117
Postort: Berlin
Region: Berlin 🏙️
Land: Deutschland 🇩🇪
E-Mail: comm-rep-de-ber-ausschreibung@ec.europa.eu 📧
Telefon: +32 2 299 11 11 📞
URL: https://ec.europa.eu/info/departments/communication_en 🌏
Art des öffentlichen Auftraggebers
Europäische Institution/Agentur oder internationale Organisation
Haupttätigkeit
Allgemeine öffentliche Verwaltung
Kommunikation
Dokumente URL: https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/opportunities/tender-details/d77ff98e-ac13-4b1c-b5cb-7d0522187870-CN?#anchorDocuments 🌏
Teilnahme-URL: https://webgate.ec.europa.eu/digit/opsys/esubmission?cftUuid=d77ff98e-ac13-4b1c-b5cb-7d0522187870 🌏
URL des Beschaffungsinstruments: https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/opportunities/tender-details/d77ff98e-ac13-4b1c-b5cb-7d0522187870-CN?#anchorDocuments 🌏
Name: Funding and Tenders Portal
Kennung der vorherigen Bekanntmachung: 161884-2026
Sprache des Beschaffungsdokuments: Englisch 🗣️
Elektronische Einreichung: Erforderlich

Ergänzende Informationen
Zusätzliche Informationen
In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days before the time limit for receipt indicated in Section 5.1.12, the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section 5.1.11, without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11 in order to get notified when new information or documents are published.
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Körper überprüfen
Name: Court of Justice of the European Union
Nationale Registrierungsnummer: CURIA
Postanschrift: Rue du Fort Niedergrünewald
Postleitzahl: L-2925
Postort: Luxembourg
Region: Luxembourg 🏙️
Land: Luxemburg 🇱🇺
E-Mail: gc.registry@curia.europa.eu 📧
Telefon: +352 4303-1 📞
URL: http://curia.europa.eu 🌏
Dienststelle, bei der Informationen über das Überprüfungsverfahren eingeholt werden können
Wie: Name und Adressen
Informationen über elektronische Arbeitsabläufe
Die elektronische Rechnungsstellung wird akzeptiert
Quelle: OJS 2026/S 143-519305 (2026-07-27)
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