Facility Management Services for the EPO building Vienna Green Hub

European Patent Office (EPO)

The EPO is looking for a service provider who covers both technical and infrastructural facility management services (except canteen and catering).
Due to the high-quality technical equipment of the new Vienna location in construction, the demands on the TFM are very high. The service provider must have comprehensive know-how of modern BMS systems, security technology, energy monitoring, energy management or consumption optimization and warranty management. The service provider should also provide the necessary data for certifications such as EMAS, ISO 9001, ISO 45001, ISO 27001, ISO 50001.
In the IFM area, the service provider must also provide comprehensive services:
• Security
• Reception
• Post office or courier services
• Front office: Helpdesk as well as various reporting and coordination activities
• Cleaning: interiors and exterior facade
• Winter service
• Tenant management
• Plant care and indoor greenery

Deadline

Die Frist für den Eingang der Angebote war 2023-10-27. Die Ausschreibung wurde veröffentlicht am 2023-10-11.

Wer?

• European Patent Office (EPO)

Wie?

• Reparatur- und Wartungsdienste

Wo?

• Oberbayern › München, Kreisfreie Stadt
• Ostösterreich › Wien

Geschichte der Beschaffung

Datum	Dokument
2023-10-11	Auftragsbekanntmachung

Auftragsbekanntmachung (2023-10-11)
Objekt
Umfang der Beschaffung
Titel: Reparatur- und Wartungsdienste
Referenznummer: EPO-2023-0034
Kurze Beschreibung:

The EPO is looking for a service provider who covers both technical and infrastructural facility management services (except canteen and catering). Due to the high-quality technical equipment of the new Vienna location in construction, the demands on the TFM are very high. The service provider must have comprehensive know-how of modern BMS systems, security technology, energy monitoring, energy management or consumption optimization and warranty management. The service provider should also provide the necessary data for certifications such as EMAS, ISO 9001, ISO 45001, ISO 27001, ISO 50001. In the IFM area, the service provider must also provide comprehensive services: • Security • Reception • Post office or courier services • Front office: Helpdesk as well as various reporting and coordination activities • Cleaning: interiors and exterior facade • Winter service • Tenant management • Plant care and indoor greenery

Metadaten der Bekanntmachung
Originalsprache: Englisch 🗣️
Dokumenttyp: Auftragsbekanntmachung
Art des Auftrags: Dienstleistungen
Verordnung: Unbestimmt
Gemeinsames Vokabular für öffentliche Aufträge (CPV)
Code: Reparatur- und Wartungsdienste 📦
Ort der Leistung
NUTS-Region: Wien 🏙️

Verfahren
Verfahrensart: Verhandlungsverfahren
Angebotsart: Angebot für alle Lose
Vergabekriterien
Wirtschaftlichstes Angebot

Öffentlicher Auftraggeber
Identität
Land: Deutschland 🇩🇪
Art des öffentlichen Auftraggebers: Sonstiges
Name des öffentlichen Auftraggebers: European Patent Office (EPO)
Postanschrift: Bob-van-Benthem-Platz 1
Postleitzahl: 80469
Postort: Munich
Kontakt
Internetadresse: http://www.epo.org/tenders 🌏
E-Mail: tenderteam@epo.org 📧
Telefon: +49 892399-0 📞
URL der Dokumente: http://www.epo.org/tenders 🌏
URL der Teilnahme: https://www.epo.org/NetServer/ 🌏

Referenz
Daten
Absendedatum: 2023-10-11 📅
Einreichungsfrist: 2023-10-27 📅
Veröffentlichungsdatum: 2023-10-16 📅
Datum des Beginns: 2024-09-01 📅
Datum des Endes: 2027-09-01 📅
Kennungen
Bekanntmachungsnummer: 2023/S 199-625124
ABl. S-Ausgabe: 199
Zusätzliche Informationen

Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.

Objekt
Umfang der Beschaffung
Kurze Beschreibung:

The EPO is looking for a service provider who covers both technical and infrastructural facility management services (except canteen and catering).

Due to the high-quality technical equipment of the new Vienna location in construction, the demands on the TFM are very high. The service provider must have comprehensive know-how of modern BMS systems, security technology, energy monitoring, energy management or consumption optimization and warranty management. The service provider should also provide the necessary data for certifications such as EMAS, ISO 9001, ISO 45001, ISO 27001, ISO 50001.

In the IFM area, the service provider must also provide comprehensive services:

• Security

• Reception

• Post office or courier services

• Front office: Helpdesk as well as various reporting and coordination activities

• Cleaning: interiors and exterior facade

• Winter service

• Tenant management

• Plant care and indoor greenery

See procurement documents

Beschreibung der Verlängerungen: With renewal option of a total additional maximal 4 years
Zusätzliche Informationen:

Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.

Rechtliche, wirtschaftliche, finanzielle und technische Informationen
Bedingungen für die Teilnahme
Befähigung zur Berufsausübung: See pre-selection questions
Wirtschaftliche und finanzielle Leistungsfähigkeit: See procurement documents
Technische und berufliche Fähigkeiten: See procurement documents
Auftragsausführung
Bedingungen für die Vertragserfüllung:

If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative authorised to act on behalf of all members, must be submitted with the bid.

Verfahren
Rechtsgrundlage: 32014L0024
Zeitpunkt des Eingangs der Angebote: 12:00
Datum der Absendung der Aufforderungen: 2023-11-03 📅
Sprachen, in denen Angebote oder Teilnahmeanträge eingereicht werden können: Deutsch 🗣️
Gültigkeitsdauer des Angebots: 2024-12-31 📅

Öffentlicher Auftraggeber
Kontakt
Kontaktperson: Procurement and Vendor Management
Internetadresse: www.epo.org/tenders 🌏
Adresse des Käuferprofils: www.epo.org/tenders 🌏
Dokumente URL: www.epo.org/tenders 🌏
URL der Dokumente: www.epo.org/tenders 🌏

Referenz
Zusätzliche Informationen
Voraussichtlicher Zeitpunkt weiterer Bekanntmachungen: 3 - 6 Years

Only electronic requests to participate and bids may be submitted. Please note that a qualified electronic signature is required as specified on EPO's website: https://www.epo.org/about-us/tenders/signatures.html

Please follow the instructions on the pre-selection questionnaire carefully, complete the resulting document and submit it via the Bidding Cockpit.

Ergänzende Informationen
Körper überprüfen
Name: See General Conditions of Tender
Postanschrift: not applicable
Postort: not applicable
Land: Deutschland 🇩🇪
Internetadresse: www.epo.org/about-us/tenders/general-conditions.html 🌏
Informationen zu Fristen für Nachprüfungsverfahren:

Please note that EPO's procurement procedures are governed solely by EPO's own procurement rules. The relevant rules are described in the EPO's General Conditions of Tender, which are available at the EPO's website https://www.epo.org/about-us/tenders/general-conditions.html.

Für Mediationsverfahren zuständige Stelle
Name: not applicable
Dienststelle, bei der Informationen über das Überprüfungsverfahren eingeholt werden können
Procurement and Vendor Management
Postanschrift: European Patent Office
Postort: Munich
Postleitzahl: 80298
Quelle: OJS 2023/S 199-625124 (2023-10-11)

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