Media technology at 50Hertz and Elia

50Hertz Transmission GmbH

This tender aims to find service providers who can support both refurbishing and maintaining the media installments of both companies and who signs a framework agreement, in Belgium and in Germany, with state-of-the art technology. In both countries this applies to different sites and to building complexes with several meeting rooms of different sizes. The requirements range from equipping small, medium to large sized meeting and conference rooms with screens and projectors, microphones and loudspeakers, as well as webcams. Elia Group requires the
potential Contractor to be a qualified service-oriented partner for purchases and maintenance over the entire course of the contract. During this contract the Contractor also provides support
for minor incidents as well as intervention teams solving emergencies related to the entire installed media landscape.

Deadline

Die Frist für den Eingang der Angebote war 2023-07-07. Die Ausschreibung wurde veröffentlicht am 2023-05-30.

Wer?

• 50Hertz Transmission GmbH

Wie?

• Hardwareberatung › Beratung bei der Hardwareauswahl

Wo?

• Berlin › Berlin
• Région de Bruxelles-Capitale/ Brussels Hoofdstedelijk Gewest › Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad

Geschichte der Beschaffung

Datum	Dokument
2023-05-30	Auftragsbekanntmachung

Auftragsbekanntmachung (2023-05-30)
Objekt
Umfang der Beschaffung
Titel: Beratung bei der Hardwareauswahl
Referenznummer: 522-2023-0001
Kurze Beschreibung:

This tender aims to find service providers who can support both refurbishing and maintaining the media installments of both companies and who signs a framework agreement, in Belgium and in Germany, with state-of-the art technology. In both countries this applies to different sites and to building complexes with several meeting rooms of different sizes. The requirements range from equipping small, medium to large sized meeting and conference rooms with screens and projectors, microphones and loudspeakers, as well as webcams. Elia Group requires the potential Contractor to be a qualified service-oriented partner for purchases and maintenance over the entire course of the contract. During this contract the Contractor also provides support for minor incidents as well as intervention teams solving emergencies related to the entire installed media landscape.

Metadaten der Bekanntmachung
Originalsprache: Englisch 🗣️
Dokumenttyp: Auftragsbekanntmachung
Art des Auftrags: Dienstleistungen
Verordnung: Europäische Union
Gemeinsames Vokabular für öffentliche Aufträge (CPV)
Code: Beratung bei der Hardwareauswahl 📦
Zusätzlicher CPV-Code: Beratung bei der Hardwareauswahl 📦
Ort der Leistung
NUTS-Region: Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad 🏙️
Berlin 🏙️

Verfahren
Verfahrensart: Verhandlungsverfahren
Angebotsart: Angebot für alle Lose
Vergabekriterien
Wirtschaftlichstes Angebot

Öffentlicher Auftraggeber
Identität
Land: Deutschland 🇩🇪
Art des öffentlichen Auftraggebers: Einrichtung des öffentlichen Rechts
Name des öffentlichen Auftraggebers: 50Hertz Transmission GmbH
Postanschrift: Heidestraße 2
Postleitzahl: 10557
Postort: Berlin
Kontakt
Internetadresse: http://www.50hertz.com 🌏
E-Mail: edinakinga.toth@50hertz.com 📧
Telefon: +49 3051502881 📞
URL der Dokumente: https://eliagroup.sharepoint.com/:f:/r/sites/EFSS/EFSS/Media%20technology%20tender/All%20tender%20documents?csf=1&web=1&e=nRpB3U 🌏

Referenz
Daten
Absendedatum: 2023-05-30 📅
Einreichungsfrist: 2023-07-07 📅
Veröffentlichungsdatum: 2023-06-02 📅
Kennungen
Bekanntmachungsnummer: 2023/S 105-326424
ABl. S-Ausgabe: 105
Zusätzliche Informationen

Continuation of point III.1.4) 'Objective rules and criteria for participation’: (c) general explanations on the content of the request to participate 1) 'Current’ means no older than 6 months retroactively from the participation period’s date of expiry; 2) If a candidate cannot produce a third-party certificate (e.g. a register entry) as req+uired, a comparable third-party certificate shall be submitted and the comparability demonstrated by means of an appropriate explanation; (a) questions and answers: interested companies can contact the awarding body until 7 days before the end of the application deadline via message over the tender platform. If answers are of general interest, they will be sent anonymously to all participants. All interested companies are obliged to consider these clarifications within their application. Non-compliance can lead to exclusion; (b)tender documents: contract notice and simultaneously retrievable tender documents provide a full bases in the sense of the legislator, in order to facilitate interested companies the decision over the participation on the tender (see justification to § 41 SektVO). The candidate must request, complete and submit by the closing date (see IV.2.2)) the pre-qualification questionnaire (PQQ) with the most actual available data together with the requested documents. The candidates must request the access to the tender on the Ariba platform by sending an e-mail to the responsible buyer (see I.1)) mentioning: • the name of the legal entity; • general phone number; • address; • VAT number; • name + email + telephone of the contact(s). Information to access the tender on the Ariba platform will be provided by email as soon as possible. Candidates are advised to request this access as soon as possible and to click on ‘intend to participate’ in Ariba in order to receive possible clarifications from the contracting entity. Contracting entity doesn’t guarantee to provide the Ariba login details before closing time for candidates requesting their access to Ariba less than 48 hours before closing time. The candidate is solely responsible for requesting the access to the tender on the Ariba platform on time. The contracting entity declines any responsibility in the event of problems with the Ariba platform. Any application not sent correctly via Ariba will be rejected. The manuals for usage of eSourcing (Ariba) can be found via the following URL: http://www.elia.be/en/suppliers/information-and-tools-for-suppliers#ariba .

Zusätzliche Informationen

Continuation of point III.1.4) 'Objective rules and criteria for participation’:

(c) general explanations on the content of the request to participate

1) 'Current’ means no older than 6 months retroactively from the participation period’s date of expiry;

2) If a candidate cannot produce a third-party certificate (e.g. a register entry) as req+uired, a comparable third-party certificate shall be submitted and the comparability demonstrated by means of an appropriate explanation;

(a) questions and answers: interested companies can contact the awarding body until 7 days before the end of the application deadline via message over the tender platform. If answers are of general interest, they will be sent anonymously to all participants. All interested companies are obliged to consider these clarifications within their application. Non-compliance can lead to exclusion;

(b)tender documents: contract notice and simultaneously retrievable tender documents provide a full bases in the sense of the legislator, in order to facilitate interested companies the decision over the participation on the tender (see justification to § 41 SektVO).

The candidate must request, complete and submit by the closing date (see IV.2.2)) the pre-qualification questionnaire (PQQ) with the most actual available data together with the requested documents. The candidates must request the access to the tender on the Ariba platform by sending an e-mail to the responsible buyer (see I.1)) mentioning:

• the name of the legal entity;

• general phone number;

• address;

• VAT number;

• name + email + telephone of the contact(s).

Information to access the tender on the Ariba platform will be provided by email as soon as possible. Candidates are advised to request this access as soon as possible and to click on ‘intend to participate’ in Ariba in order to receive possible clarifications from the contracting entity. Contracting entity doesn’t guarantee to provide the Ariba login details before closing time for candidates requesting their access to Ariba less than 48 hours before closing time. The candidate is solely responsible for requesting the access to the tender on the Ariba platform on time. The contracting entity declines any responsibility in the event of problems with the Ariba platform. Any application not sent correctly via Ariba will be rejected. The manuals for usage of eSourcing (Ariba) can be found via the following URL: http://www.elia.be/en/suppliers/information-and-tools-for-suppliers#ariba .

Objekt
Umfang der Beschaffung
Kurze Beschreibung:

potential Contractor to be a qualified service-oriented partner for purchases and maintenance over the entire course of the contract. During this contract the Contractor also provides support

for minor incidents as well as intervention teams solving emergencies related to the entire installed media landscape.

Geschätzter Gesamtwert: 5 600 000 EUR 💰
Bezeichnung des Loses: Service provider for media technology at ETB in Belgium
Losnummer: 1
Kurze Beschreibung:

The aim of the tender is to conclude a framework agreement for the procurement and supply

of media technology components, the integration of these components into the current (IT &

physical meeting room infrastructure) environment, and their maintenance. Event support is

required.

One important aspect of the installation process is to ensure the continued operability of the

media technology during on-going office work. So pre- and after-sales support is crucial.

Elia in Belgium possesses two main buildings in Brussels, and further smaller other locations

in Belgium, one in Antwerp, one in Namur, etc. In total, there are 13 different sites (more details

below).

Geschätzter Wert ohne MwSt: 3 200 000 EUR 💰
Dauer: 60 Monate
Beschreibung der Verlängerungen: renewal possible 3 times for 1 year
Bezeichnung des Loses: Service provider for media technology at 50Hertz in Germany
Losnummer: 2
Kurze Beschreibung:

50Hertz in Germany is based in Berlin with further locations in North and East Germany with

a total amount of 12 different relevant sites.

Geschätzter Wert ohne MwSt: 4 800 000 EUR 💰

Rechtliche, wirtschaftliche, finanzielle und technische Informationen
Bedingungen für die Teilnahme
Befähigung zur Berufsausübung:

Listing and brief description of the rules and criteria:

(a), 2-stage procedure: first, interested parties apply for prequalification. (1st step: application only).

The prequalified candidates are then invited to submit a bid. (2nd step: invitation to submit a bid).

(b), the request to participate must be submitted completely in English or German in electronic form via Ariba.

Continuation of point III. under point VI.3)

Wirtschaftliche und finanzielle Leistungsfähigkeit:

Commercial register excerpt or comparable not older than 6 months

Self-declaration that there are no grounds for exclusion according to §§ 123 and 124 of the German Act against Restraints of Competition (GWB). This as well refers to a bidding consortium and in cases of loans of eligibility to a third-party company.

1, Professional Liability Insurance: Proof of the insurer about the existence of a professional liability insurance, stating the sums insured (per claim and maximum duration of insurance) for property damage, personal injury and for financial loss or a declaration that the candidate will have a corresponding professional liability insurance at the time of the provision of services.

2, Public Liability Insurance: Proof from the insurer of the existence of a liability insurance, stating the sums insured (per claim and maximum period of insurance) for property damage, personal injury and for financial loss or self-declaration that the candidate will have a corresponding public liability insurance at the time of the provision of services.

3, Revenue Information: The candidate must provide information on the total revenue as well as the revenue of the business with which the subject of the tender is comparable.

4, Business Information/Annual Financial Statements: A current annual report (not older than 6 months) must be submitted.

5, Bank Information: A current report from the company's bank (not older than 3 months) must be submitted. / Submission of a current credit report (no older than 6 months), e.g. from credit reform; if the financial criteria show that the company is too weak, this could lead to exclusion;

All points listed under this Section III.1.2) are minimum requirements.

Verfahren
Rechtsgrundlage: 32014L0024
Anwendbares Vergaberecht: German procurement law
Anzahl der in Betracht zu ziehenden Teilnehmer: 2
Begründung für die Rahmenvereinbarung:

planning security and strategic partnership can only be secured via framework agreement in this field

Begründung für eine Laufzeit der Rahmenvereinbarung von mehr als vier Jahren:

planning security and strategic partnership can only be secured via framework agreement in this field

Zeitpunkt des Eingangs der Angebote: 12:00
Datum der Absendung der Aufforderungen: 2023-07-14 📅
Sprachen, in denen Angebote oder Teilnahmeanträge eingereicht werden können: Englisch 🗣️
Gültigkeitsdauer des Angebots: 2023-12-31 📅

Öffentlicher Auftraggeber
Identität
Name des öffentlichen Auftraggebers: Elia Transmission Belgium
Postanschrift: Quai Léon Monnoyer 3
Postort: Brussels
Postleitzahl: 1000
Land: Belgien 🇧🇪
Région de Bruxelles-Capitale/ Brussels Hoofdstedelijk Gewest 🏙️
Kontakt
Kontaktperson: Edina Kinga Tóth
Internetadresse: www.50hertz.com 🌏
: www.elia.be 🌏
Dokumente URL: https://eliagroup.sharepoint.com/:f:/r/sites/EFSS/EFSS/Media%20technology%20tender/All%20tender%20documents?csf=1&web=1&e=nRpB3U 🌏

Referenz
Zusätzliche Informationen

Continuation of point III.1.4) 'Objective rules and criteria for participation’:

1) 'Current’ means no older than 6 months retroactively from the participation period’s date of expiry;

2) If a candidate cannot produce a third-party certificate (e.g. a register entry) as req+uired, a comparable third-party certificate shall be submitted and the comparability demonstrated by means of an appropriate explanation;

(a) questions and answers: interested companies can contact the awarding body until 7 days before the end of the application deadline via message over the tender platform. If answers are of general interest, they will be sent anonymously to all participants. All interested companies are obliged to consider these clarifications within their application. Non-compliance can lead to exclusion;

(b)tender documents: contract notice and simultaneously retrievable tender documents provide a full bases in the sense of the legislator, in order to facilitate interested companies the decision over the participation on the tender (see justification to § 41 SektVO).

The candidate must request, complete and submit by the closing date (see IV.2.2)) the pre-qualification questionnaire (PQQ) with the most actual available data together with the requested documents. The candidates must request the access to the tender on the Ariba platform by sending an e-mail to the responsible buyer (see I.1)) mentioning:

• the name of the legal entity;

• general phone number;

• address;

• VAT number;

• name + email + telephone of the contact(s).

Information to access the tender on the Ariba platform will be provided by email as soon as possible. Candidates are advised to request this access as soon as possible and to click on ‘intend to participate’ in Ariba in order to receive possible clarifications from the contracting entity. Contracting entity doesn’t guarantee to provide the Ariba login details before closing time for candidates requesting their access to Ariba less than 48 hours before closing time. The candidate is solely responsible for requesting the access to the tender on the Ariba platform on time. The contracting entity declines any responsibility in the event of problems with the Ariba platform. Any application not sent correctly via Ariba will be rejected. The manuals for usage of eSourcing (Ariba) can be found via the following URL: http://www.elia.be/en/suppliers/information-and-tools-for-suppliers#ariba .

Ergänzende Informationen
Körper überprüfen
Name: Senatsverwaltung für Wirtschaft, Energie und Betriebe Vergabekammer des Landes Berlin
Postanschrift: Martin-Luther-Straße 105
Postort: Berlin
Postleitzahl: 10825
Land: Deutschland 🇩🇪
E-Mail: vergabekammer@senwtf.berlin.de 📧
Internetadresse: http://www.berlin.de/sen/wirtschaft/wirtschaft-und-technologie/wirtschaftsrecht/vergabekammer/ 🌏
Informationen zu Fristen für Nachprüfungsverfahren:

Deadlines for submitting an application for review stem from § 160 (3) of the German Act against Restraints of Competition. For clarification, this regulation is reproduced in full. 'The application is inadmissible if:

1) The candidate became aware of the claimed violation of public procurement provisions before filing the application for review, but did not complain to the client within a time limit of ten calendar days; the expiry of the time limit under § 134 (2) of the German Act against Restraints of Competition (GWB) remains unaffected;

2) Violations of public procurement provisions which become apparent from the tender notice are not notified to the client by the end of the time limit for the application or the submission of a tender specified in the notice;

3) Violations of public procurement provisions which only become apparent from the procurement documents are not notified to the client by the end of the time limit for the application or the submission of a tender specified in the notice;

4) More than 15 calendar days have expired since receipt of notification from the client that it is unwilling to redress the objection.’

Quelle: OJS 2023/S 105-326424 (2023-05-30)

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