Implementation Review of a EU-funded Project in Turkey

Kurze Beschreibung

The tendered assignment concerns a monitoring and review of the project "Empowering the Private Sector to Foster Social and Economic Cohesion in Turkey" which is funded though the EU. The assignment’s objective is to express an opinion on the financial reports and financial flows in the project and to review whether or not the provided funds are used in compliance with the contractual provisions and other project regulations.

Beschreibung der Beschaffung

The contractor will assist KfW in the review and monitoring processes of the project “Empowering the Private Sector to Foster Social and Economic Cohesion in Turkey”. Whenever ineligible expenditures are identified, these should be noted separately in the Report.
The contractor will perform the following tasks.
(1) Financial Monitoring and Review:
Express an opinion on the Project’s financial reports and financial flows as well as a review checking whether:
(a) Funds have been used in compliance with the contractual provisions.
(b) Funds have been managed in compliance with consistently applied accounting standards and the stipulations of the Separate Agreement as well as the Project Management Handbook.
(c) Payments have been made in accordance with contractual provisions and the Project Management Handbook.
(d) Payments are supported by relevant and reliable evidence.
(e) Payments are attributable to eligible costs as per the Separate Agreement.
(2) Procurement Monitoring and Review:
Assess whether or not the procurement processes have been implemented by the Project-Executing-Agency in accordance with contractual provisions.
(3) Physical on-site inspections of final beneficiaries (SMEs):
Conduct on-site visits to the benefitting SMEs checking compliance with contractual provisions (eligibility, job creation / retainment; occupational health and safety as well as environmental aspects).
(4) Communication and Visibility Monitoring and Review:
Check whether the stipulations of the Communication and Visibility Plan and the contractual provisions have been observed.
(5) Reporting:
Preparation of reports to KfW to be circulated electronically, presenting the conducted activities and outlining findings and critical issues.
The assignment is funded under the EU’s Facility for Refugees in Turkey (IPA2020/419-269) and is linked to the duration of the underlying mandate.
The assignment does not require full-time presence but rather quarterly inputs.

Informationen über die Fonds der Europäischen Union

The tendered assignment concerns a monitoring and review of the project "Empowering the Private Sector to Foster Social and Economic Cohesion in Turkey" which is funded under the EU’s Facility for Refugees in Turkey (IPA2020/419-269) and is linked to the duration of the underlying mandate.

In the last three completed financial years, the tenderer (be he a single tenderer or consortium) must have an average minimum yearly overall turnover after tax of at least EUR 500.000,--.

Liste und kurze Beschreibung der Auswahlkriterien

(1)
To avoid possible conflicts of interest: A self-declaration confirming that neither the bidder himself (be he a single bidder or consortium) nor any of the professionals he employs or engages is involved in the implementation of the project “Empowering the Private Sector to foster Social and Economic Cohesion” which is subject to the review put out to tender here – be it as Implementation Consultant or in any other role.
(2)
Self-declaration confirming: The tenderer has suitable references from contracts he has performed or is still performing.
(3)
Self-declaration confirming: The tenderer has enough sufficiently qualified and experienced experts for executing the services.

Bedingungen für die Teilnahme (technische und berufliche Fähigkeiten)

ad (2):
Tenderers' references need to comply with the following minimum requirements:
(a) Number of references:
The tenderer (be he a single tenderer or consortium) must submit at least 2 references.
(b) Content:
Each reference project must be sufficiently comparable to the tendered contract in terms of the nature of work, the scope and complexity of tasks and the environment in which the services were rendered. A reference is considered sufficiently comparable to the tendered contract in the above sense, if it demonstrates all of the following:
(aa)
The tenderer has experience in successfully carrying out assignments dealing either with the verification of proper use of funds or with audits, both including physical inspections.
(bb)
The assignment reviewed by the tenderer in the reference project was implemented in Turkey by a public sector institution.
(c) Period of execution:
If the reference project is still ongoing, at least 50% of the intended duration of the assignment the reference project refers to must have already elapsed.
If the reference project is already completed, the date of project conclusion must not be before 31st of December 2017.
ad (3):
The tenderer (be he a single tenderer or consortium) must have a sufficient number of qualified and experienced experts he can employ for the execution of the tendered services. Minimum requirements are:
(a)
The tenderer’s team of professionals must be made up of at least 3 persons but no more than 6 persons.
(b)
With this team of at least 3 and no more than 6 persons, the tenderer must cover all of the following six competences / fields of expertise:
(aa)
Financial Expertise (Position of Team Leader),
(bb)
Occupational Health and Safety Expertise,
(cc)
Procurement Expertise,
(dd)
Environmental and Social Expertise,
(ee)
Legal Expertise, and
(ff)
Communication and Visibility Expertise.
(c)
Each competence (expertise) must be displayed by one person only. A competence (expertise) may not be portioned between two or more persons. If several persons of the tenderer’s team are well qualified and experienced in the same competence / expertise, the tenderer must designate the person who shall represent the expertise in question and he must name that person.
(d)
If the tenderer’s team of experts is made up of less than 6 but at least 3 persons, then one or two or all of the team members will each need to cover more than one competence / expertise.
(e)
Minimum requirements connected to the six competences / fields of expertise are:
(aa) Qualification:
The person must have at least a non-academic professional or vocational training (equivalent to a german IHK certificate) in:
(aaa) Financial Expertise:
At least one of the following:
-- Financial service activities except insurance and pension funding (NACE Rev.2 code K64), OR:
-- Accounting, bookkeeping and auditing activities (NACE Rev.2 code M69.2).
(bbb) Occupational Health and Safety Expertise:
At least one of the following:
-- Manufacturing (NACE Rev.2 codes C10 – C33), OR:
-- Construction of buildings (NACE Rev.2 code F41), OR:
-- Civil engineering (NACE Rev.2 code F42), OR:
-- Architectural and engineering activities (NACE Rev.2 code M71), OR:
-- Other professional, scientific and technical activities in the area of “security consulting” or “other technical consulting” (NACE Rev.2 code M74.9).
(ccc) Procurement Expertise:
The following: Public Procurement.
(ddd) Environmental and Social Expertise:
At least one of the following:
-- Civil engineering (NACE Rev.2 code F42), OR:
-- Architectural and engineering activities (NACE Rev.2 code M71), OR:
-- Other professional, scientific and technical activities in the area of “environmental consulting” (NACE Rev.2 code M74.9).
(eee) Legal Expertise:
The following: Turkish Labour Law.
(fff) Communication and Visibility Expertise:
At least one of the following:
-- NACE Rev.2 code J58.19, OR:
-- NACE Rev.2 code J59.11, OR:
-- NACE Rev.2 code J59.20, OR:
-- NACE Rev.2 code M70.21, OR:
-- NACE Rev.2 code M73.1.
(bb) General professional experience:
Amount of experience in years in the field - or, if there are several: in at least one of the fields - that is or are conected with the experise according to (aaa) - (fff):
Depending on whether the person has an academic graduate degree (Ph.D., M.A., M.Sc. or equivalent diploma) or an academic undergraduate degree (B.A., B.Sc. or comparable) or merely a non-academic professional or vocational training (equivalent to a german IHK certificate):
(aaa) Financial Expertise:
Five (5) years or seven (7) years or eight (8) years, depending on academic qualification.
(bbb) Occupational Health and Safety Expertise:
Two (2) years or four (4) years or five (5) years, depending on academic qualification.
(ccc) Procurement Expertise:
One (1) year or two (2) years or three (3) years, depending on academic qualification.
(ddd) Environmental and Social Expertise:
Two (2) years or four (4) years or five (5) years, depending on academic qualification.
(eee) Legal Expertise:
One (1) year or two (2) years or three (3) years, depending on academic qualification.
(fff) Communication and Visibility Expertise:
One (1) year or two (2) years or three (3) years, depending on academic qualification.
(cc)
Specific personal project experience:
(aaa) Financial Expertise:
With a minimum of two (2) projects in Turkey, the person must demonstrate that he or she has practical experience in all of the following:
-- Verifying whether or not funds have been used correctly in financial sector projects.
-- Conducting financial audits with audit firms of international reputation.
-- The issuing of respective confirmations to KfW or the EU or other International Financial Institutions (EIB, World Bank, EBRD, etc.).
-- Working with the public sector in Turkey.
(bbb) Occupational Health and Safety Expertise:
With a minimum of one (1) project in Turkey, the person must demonstrate that he or she has practical experience in all of the following:
-- Dealing with and applying of occupational health and safety regulations (Turkish laws and international standards).
-- Physical inspections of project implementation sites in Turkey.
(ccc) Procurement Expertise:
With a minimum of one (1) project in Turkey, the person must demonstrate that he or she has practical experience in all of the following:
-- Procurement of equipment or services in accordance with procurement guidelines of KfW (published under: https://www.kfw-entwicklungsbank.de/PDF/Download-Center/PDF-Dokumente-Richtlinien/FZ-Vergaberichtlinien-V-2021-EN.pdf) or other international financial institutions.
-- Working on premise with the public sector in Turkey.
(ddd) Environmental and Social Expertise:
With a minimum of two (2) projects in Turkey, the person must demonstrate that he or she has practical experience in all of the following:
-- Dealing with and applying of turkish environmental and social laws and regulations.
-- Physical inspections of project implementation sites in Turkey.
(eee) Legal Expertise:
With a minimum of one (1) project in Turkey, the person must demonstrate that he or she has practical experience in all of the following:
-- Dealing with and applying of Turkish labour law in Turkey.
-- Dealing with and applying of Turkish employment law in Turkey.
(fff) Communication and Visibility Expertise:
With a minimum of one (1) project in Turkey, the person must demonstrate that he or she has practical experience in designing and implementing a campaign regarding marketing or communication for the private or public sector in Turkey.
(dd)
Language skills:
(aaa) Financial Expertise:
The person must be proficient in:
-- Turkish (reading and writing).
-- English (speaking, reading and writing).
(bbb) Occupational Health and Safety Expertise:
The person must be proficient in Turkish (speaking, reading and writing).
(ccc) Procurement Expertise:
The person must be proficient in:
-- Turkish (reading and writing).
-- English (reading and writing).
(ddd) Environmental and Social Expertise:
The person must be proficient in Turkish (speaking, reading and writing).
(eee) Legal Expertise:
The person must be proficient in Turkish (speaking, reading and writing).
(fff) Communication and Visibility Expertise:
The person must be proficient in Turkish (speaking, reading and writing).

(1)
Tenders need to be submitted exclusively electronically in text form. A signature is not required. Bidders must carry out the electronic submission using the supplier portal of KfW’s e-tender platform at https://ausschreibungen.kfw.de. The submission of a Tender requires you to register and to log in. After you have registered and logged in, please use the tab ‘Supplier Wizard’ to open your personal overview and to submit your tender.
(2)
The Tender has to be prepared partly by feeding our Supplier Wizard with information, but also by attaching several forms and documents to the tender by uploading them within the Supplier Wizard`s tab “Own attachments”. While all forms are provided through KfW, you will need to prepare some of the documents requested by KfW yourself.
(3)
The following forms and documents must be either downloaded and filled out or prepared by you and then attached to the tender by uploading them within the Supplier Wizard – some of them only in case they are applicable:
(a)
Form: Declaration of Consortia (only if needed by you!)
(b)
Form: Signed Commitment of Entities the Tenderer relies on (only if needed by you!)
(c)
Form: Declarations concerning Tenderer’s Eligibility
(d)
Form: Tenderer’s References
(e)
Curriculum Vitae (CV) of each expert responsible for carrying out the tendered services - to be prepared by you choosing your own format.
(f)
Tenderer’s Security Concept ensuring the safety of the persons he employs or engages to provide the services in Turkey (i.e.: members of bidder’s expert team and possible subcontractors) - to be prepared by you choosing your own format.
(g)
Tenderer's Concept for conducting the tendered Implementation Review - to be prepared by you choosing your own format.
(h)
Form: Tenderer’s Cost Calculation (excel-file provided by KfW).
(i)
Form: Declaration of Undertaking (to be signed and then uploaded as scanned copy); in the case of consortia: Of each member of the consortium.
(4)
Bidders, consortia of bidders and each other undertaking a bidder relies on to demonstrate eligibility, have to prove through a self declaration (tick boxes of the Supplier Wizard) that there are no reasons for their exclusion due to Sections 123 and 124 of the German Act against Restraints on Competition (“Gesetz gegen Wettbewerbsbeschränkungen – GWB”).

Genaue Informationen über Fristen für Überprüfungsverfahren

Section 160 para. 3 No. 4 of the German Act against Restraints on Competition (“Gesetz gegen Wettbewerbsbeschränkungen – GWB”): A petition for review is inadmissible if more than 15 calendar days have elapsed after receipt of the notification from the client to remedy the complaint.