Auftragsbekanntmachung (2024-09-11) Objekt Umfang der Beschaffung
Titel: Event Management Services
Referenznummer: Eitrm-ems
Kurze Beschreibung:
“Event Management Services”
Produkte/Dienstleistungen: Unternehmens- und Managementberatung und zugehörige Dienste📦 Beschreibung
Beschreibung der Beschaffung:
“The following Event Management Services are the subject matter of the procurement procedure: - Provide advisory and consulting services on event management...”
Beschreibung der Beschaffung
The following Event Management Services are the subject matter of the procurement procedure: - Provide advisory and consulting services on event management for in-person, sponsored, and online events. - Manage from planning to delivery several large-scale events, including inperson, hybrid and virtual events such as RawMaterials Summit (400 - 1000 people) (see www.eitrmsummit.eu), Expert Forums (300 p) and Brokerage Events (200 to 500 participants) on behalf of EIT RawMaterials. This will include but is not limited to the following areas: scouting for venues, dealing with organisers on behalf of EIT RawMaterials, offering consulting services, concept creation, AV services, marketing and experience booth planning and event banner design and production/building/transport, event website and app, online payment registration, sponsorship management, customer service, sales, ticketing, refund management, speaker management, logistics, merchandise/giveaways, selection/storage/production/shipping and wrap up (re-shipment of unused material). - Manage from planning to delivery virtual and hybrid events, proposing and managing successful ways to broadcast and where applicable develop audience interaction via online platforms. - Organisational and logistical support of small and medium-size events (c. 20 to 100 participants). - Digital marketing for large-, medium- and small-size events (from 100 to 500 people). - Sign and manage contracts with third parties to undertake services and supplies under this contract (such as sponsored events) on behalf of EIT RawMaterials; will act as the primary contact for EIT RawMaterials liaising with the third party in a day-to-day basis and as the contact for issue management and resolution; will ensure that deliverables and deadlines are set and met; and will convene and attend meetings with EIT RawMaterials and the third party in all phases of work. - Prepare, submit for approval, execute and report on event budget. - Identify and manage sub-contractors. - Ensure adherence and application of EIT RawMaterials Styleguides and Brandbooks etc throughout all marketing and communication material including but not limited to relevant event materials such as pop-ups, brochures and merchandise. - Media coordination, press event organization. - Running digital event marketing campaign. - Producing final event reports and digital campaign analytics.
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Zusätzliche Informationen:
“#Besonders auch geeignet für:freelance#, #Besonders auch geeignet für:selbst#”
Zusätzliche Produkte/Dienstleistungen: Dienstleistungen für Unternehmen: Recht, Marketing, Consulting, Einstellungen, Druck und Sicherheit📦
Zusätzliche Produkte/Dienstleistungen: Werbe- und Marketingdienstleistungen📦
Zusätzliche Produkte/Dienstleistungen: Marketing📦
Zusätzliche Produkte/Dienstleistungen: Unternehmens- und Managementberatung📦
Zusätzliche Produkte/Dienstleistungen: Marketing-Beratung📦
Zusätzliche Produkte/Dienstleistungen: Vertragsverwaltung📦
Zusätzliche Produkte/Dienstleistungen: Event-Organisation📦
Ort der Leistung: Berlin🏙️
Dauer: 24 (MONTH)
Der nachstehende Zeitrahmen ist in Monaten ausgedrückt.
Vergabekriterien
Preis ✅
Preis (Gewichtung): 30.0
Qualitätskriterium (Bezeichnung): Concept of Approach
Qualitätskriterium (Gewichtung): 20.0
Qualitätskriterium (Bezeichnung): Team Presentation
Qualitätskriterium (Bezeichnung): Creative Task
Qualitätskriterium (Gewichtung): 30.0
Titel
Los-Identifikationsnummer: LOT-0001
Verfahren Art des Verfahrens
Offenes Verfahren ✅ Administrative Informationen
Frist für den Eingang von Angeboten oder Teilnahmeanträgen: 2024-09-23 12:00:00 📅
Bedingungen für die Öffnung der Angebote: 2024-09-23 12:01:00 📅
Sprachen, in denen Angebote oder Teilnahmeanträge eingereicht werden können: Englisch 🗣️ Informationen über eine Rahmenvereinbarung oder ein dynamisches Beschaffungssystem
Rahmenvereinbarung mit mehreren Betreibern ✅
Rechtliche, wirtschaftliche, finanzielle und technische Informationen Bedingungen für die Teilnahme
Liste und kurze Beschreibung der Bedingungen:
“Commercial Register: In order to prove their qualifications and authorisation to pursue the professional activity, tenderers must declare whether they are...”
Liste und kurze Beschreibung der Bedingungen
Commercial Register: In order to prove their qualifications and authorisation to pursue the professional activity, tenderers must declare whether they are registered in the commercial register, under which number and with which court or authority, if applicable, using form "Declaration on Eligibility". If there is no obligation to be registered in the commerical register (e.g. due to the legal form of the tenderer), a declaration must be made accordingly. For the Member States of the European Union, the respective professional or rade registers are set out in Annex 11 to Directive 2024/24/EU.
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Liste und kurze Beschreibung der Auswahlkriterien:
“Total turnover: Annual turnover in EUR (net), based on the last three completed financial years before the time limit for tenders, for which figures are...”
Liste und kurze Beschreibung der Auswahlkriterien
Total turnover: Annual turnover in EUR (net), based on the last three completed financial years before the time limit for tenders, for which figures are already available. Declarations must be made by using the form "Declaration on eligibility".
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Liste und kurze Beschreibung der Auswahlkriterien:
“Business liability insurance: Evidence must be provided of the existence of business liability insurance for activities that are the subject of the tendered...”
Liste und kurze Beschreibung der Auswahlkriterien
Business liability insurance: Evidence must be provided of the existence of business liability insurance for activities that are the subject of the tendered contract. Minimum requirement (exclusion criterion): The business liability insurance to be proven must include the following minimum coverage: - Personal injury, property damage and financial losses: EUR 1 million sum insured per claim and limited to EUR 2 million sum insured for all claims in an insurance year. Declarations must ne made by using the form "Declaration on eligibility".
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Liste und kurze Beschreibung der Auswahlkriterien:
“References: Tenderers have to make proof of suitable references in the form of a self-declaration in a list of the main supplies and services delivered or...”
Liste und kurze Beschreibung der Auswahlkriterien
References: Tenderers have to make proof of suitable references in the form of a self-declaration in a list of the main supplies and services delivered or performed over the last three years before the deadline for submission of tenders. For the purpose of this procurement procedure, a reference is defined as a contractual relationship between the candidate and a client covering services which are comparable to those subject of the tendered contract. By the means of references it has to be made proof of the following (minimum requirements): - Experience with clients in complex organizational structures (e.g. multiple legal entities). - Experience in providing event management services to industry type clients (e.g. energy sector, financial services, research and knowledge organization, science foundations, min-ing metals companies, geological surveys, tech universities / science schools). - Experience in working in an international environment. - Experience in organizing and managing events with 500+ participants and 30+ speakers. Declarations must ne made by using the form "Declaration on eligibility".
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Liste und kurze Beschreibung der Auswahlkriterien:
“Number of employees: Declaration showing the tenderer's average annual number of permanent employees over the last three completed fiscal years before the...”
Liste und kurze Beschreibung der Auswahlkriterien
Number of employees: Declaration showing the tenderer's average annual number of permanent employees over the last three completed fiscal years before the deadline for submission of tenders. Declarations must ne made by using the form "Declaration on eligibility".
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Liste und kurze Beschreibung der Auswahlkriterien:
“Subcontracting: Tenderers have to declare which parts of the contract the tenderer intends to subcontract, where such a declaration is already possible. ...”
Liste und kurze Beschreibung der Auswahlkriterien
Subcontracting: Tenderers have to declare which parts of the contract the tenderer intends to subcontract, where such a declaration is already possible. Declarations must ne made by using the form "Declaration on eligibility".
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Liste und kurze Beschreibung der Regeln und Kriterien:
“Exclusion grounds: Tenderers must declare the absence of the exclusion grounds stated in sections 123 et seq. of the Act agaist Restraints of Competition...”
Liste und kurze Beschreibung der Regeln und Kriterien
Exclusion grounds: Tenderers must declare the absence of the exclusion grounds stated in sections 123 et seq. of the Act agaist Restraints of Competition (ARC). In addition, tenderers shall, for the purpose of implementing Art. 5k (1) of Regulation (EU) No 833/2014 as amended by Art. 1 No. 23 of Council Regulation (EU) 2022/576 of 8 April 2022, declare that they are not a person with relations to the Russian Federation within the meaning of Art. 5k (1) of Regulation (EU) No 833/2014 and will not subcontract services to such a person. For this purpose the form "Declaration on the absence of grounds for exclusion" must be used.
“Bekanntmachungs-ID: CXP4Y9PH8V7
1) Tenderers may refer to the capacities of third parties under the conditions of section 47 of the Procurement Ordinance...”
Bekanntmachungs-ID: CXP4Y9PH8V7
1) Tenderers may refer to the capacities of third parties under the conditions of section 47 of the Procurement Ordinance (Vergabeverordnung - VgV). 2) It is admissible to participate as a bidding consortium. A bidding consortium is treated legally like a single tenderer. Insofar as tenderers are mentioned in this contract notice or in the procurement documents, this refers to both individual tenderers and bidding consortia. In the request to participate, members of the consortium must name an authorised representative. The authorised representative is available as contact person for the consortium in this procurement procedure. The eligibility review shall be carried out taking into account all documents submitted by the bidding consortium. The suitability to pursue the professional activity and the absence of grounds for exclusion under section 123 ARC and section 124 ARC must be proven individually for each member of a bidding consortium. With regard to the other eligibility criteria, the bidding consortium as a whole is subject of the eligibility review. For this reason, each member completes the declaration on eligibility only to the extent that it applies to that member. If and insofar as members refer to third parties' capacities, the declaration on third parties' capacities must also be completed and submitted. The eligibility review shall take into account all documents submitted by the bidding consortium. 3) The language of this procurement procedure shall be in English. All communication shall be conducted in English. In addition to copies of originals documents in other languages than English (also German), simple translations into English must also be enclosed for information and proof which are not in English. Services will have to be provided exclusively in English, as the working language at EIT RawMaterials is exclusively English. However, the conract to be awarded in this procurement procedure as the procurement procedure itself will be subject German law exclusively. Therefore, the successful tenderer will be asked to provide a full translation into German of his tender.
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Name: Vergabekammer Berlin - Senatsverwaltung für Wirtschaft, Technologie und Forschung
Nationale Registrierungsnummer: UST-ID DE296830277
Postanschrift: Martin-Luther-Straße 105
Postleitzahl: 10825
Postort: Berlin
Region: Berlin🏙️
Land: Deutschland 🇩🇪
E-Mail: poststelle@senwtf.berlin.de📧
Telefon: +49 3090138316📞
Fax: +49 3090137613 📠 Verfahren zur Überprüfung
Genaue Informationen über Fristen für Überprüfungsverfahren:
“According to section 160 (3) sentence 1 No 4 ARC a review procedure is inadmissible, if more than 15 calendar days have expired since receipt of...”
Genaue Informationen über Fristen für Überprüfungsverfahren
According to section 160 (3) sentence 1 No 4 ARC a review procedure is inadmissible, if more than 15 calendar days have expired since receipt of notification from the contracting authority that is unwilling to redress the objection.
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Die elektronische Rechnungsstellung wird akzeptiert
Elektronische Zahlung wird verwendet
Quelle: OJS 2024/S 179-551067 (2024-09-11)