Integrated Marketing and Communications Services (Reopened))

EIT RawMaterials GmbH

EIT RawMaterials GmbH intends to award a contract for strategic communications services for the Raw Materials Academy: A Mission to Train Europe's Next-Gen Raw Materials Workforce.

Deadline

Die Frist für den Eingang der Angebote war 2024-11-19. Die Ausschreibung wurde veröffentlicht am 2024-11-11.

Wer?

• EIT RawMaterials GmbH

Wie?

Wo?

• Köln › Bonn, Kreisfreie Stadt

Geschichte der Beschaffung

Datum	Dokument
2024-11-11	Auftragsbekanntmachung

Auftragsbekanntmachung (2024-11-11)
Objekt
Umfang der Beschaffung
Titel: Integrated Marketing and Communications Services (Reopened))
Referenznummer: EITRM-IMCS
Kurze Beschreibung:

EIT RawMaterials GmbH intends to award a contract for strategic communications services for the Raw Materials Academy: A Mission to Train Europe's Next-Gen Raw Materials Workforce.

Art des Vertrags: Dienstleistungen
Produkte/Dienstleistungen: Werbe- und Marketingdienstleistungen 📦
Sonstige Beschränkungen am Erfüllungsort: Beliebiger Ort
Diese Auftragsvergabe ist auch für kleine und mittlere Unternehmen (KMU) geeignet ✅
Beschreibung
Interne Kennung: EITRM-IMCS
Beschreibung der Beschaffung:

EIT RawMaterials, one of eight Knowledge & Innovation Community (KIC) of EIT, initiated and funded by the EIT (European Institute of Innovation and Technology), a body of the European Union, is the largest consortium in the raw materials sector worldwide. Its vision is to develop raw materials into a major strength for Europe. Its mission is to enable sustainable competitiveness of the European minerals, metals and materials sector along the value chain by driving innovation, education and entrepreneurship. The EIT Raw Materials Academy is the overarching brand for all EIT Raw Materials" education initiatives. The education portfolio, which spans the entire life cycle of the learner, has seen truly outstanding results over the years with initiatives at Masters, PhD, Lifelong Learning (LLL), and customized programme levels. EIT RawMaterials seeks to partner with a Marketing, Communications and PR agency that can support our mission and catalyse our reach. The chosen agency will be pivotal in crafting compelling narratives, engaging a diverse audience, and nurturing strategic relationships that will put the Academy brand and its talent and learning portfolio into the spotlight. The agency will embark on a multi-faceted journey to accomplish the following: - Crafting Communication Excellence - Innovative Marketing Strategies - Press and Media Relations - Industry Engagement The selected agency will cover the following scope of services: - Comprehensive Communication Strategy - Tech-Enhanced Communication Toolkit - Marketing Campaign Materials - Public Relations Outputs - Digital Marketing and Social Media Content - Industry Engagement Plan - Event Marketing and Promotion - Reporting and Evaluation Documentation For more details reference is made to the Service Description which is part of the procurement documents.

Zusätzliche Informationen: #Besonders auch geeignet für:other-sme#
Zusätzliche Produkte/Dienstleistungen: Marketing-Beratung 📦
Maximale Verlängerungen: 2
Weitere Informationen zur Verlängerung:

Once the contract has been awarded, it will run until 31 December 2025. EIT RawMaterials has the unilateral right to extend the term twice by 12 months (extension option).

Vergabekriterien
Qualitätskriterium (Bezeichnung): General Concept of Approach
Qualitätskriterium (Gewichtung): 20.0
Qualitätskriterium (Bezeichnung): Team Presentation
Qualitätskriterium (Gewichtung): 30.0
Qualitätskriterium (Bezeichnung): Outline Communication & Go-to-Market Strategy
Qualitätskriterium (Gewichtung): 50.0
Titel
Los-Identifikationsnummer: LOT-0001

Verfahren
Art des Verfahrens
Offenes Verfahren ✅
Rechtsgrundlage: Richtlinie 2014/24/EU
Zentrale Elemente des Verfahrens: This is the reopening of the open procedure 583786-2024.
Administrative Informationen
Frist für den Eingang von Angeboten oder Teilnahmeanträgen: 2024-11-19 00:00:00 📅
Bedingungen für die Öffnung der Angebote: 2024-11-19 10:00:00 📅
Bedingungen für die Öffnung der Angebote (Ort): electronically via the procurement platform
Sprachen, in denen Angebote oder Teilnahmeanträge eingereicht werden können: Englisch 🗣️
Informationen über eine Rahmenvereinbarung oder ein dynamisches Beschaffungssystem
Rahmenvereinbarung mit mehreren Betreibern ✅
Höchstzahl der Teilnehmer: 1
Bedingungen für die Einreichung eines Angebots
Die Bieter können mehrere Angebote einreichen
Die Namen und beruflichen Qualifikationen des zur Auftragsausführung eingesetzten Personals sind anzugeben
Eröffnungstermin: 2024-11-19 10:00:00 📅
Ort des Eröffnungstermins: electronically via the procurement platform
Elektronische Rechnungsstellung: Erforderlich
Zusätzliche Informationen:

Requests for missing documents shall be made under the conditions laid down in Section 56 (2) to (5) VgV.

Vergabekriterien
Gewichtungsart: Gewichtung (Prozentanteil, genau)
Bedingungen für die Einreichung eines Angebots
Der Vertrag enthält Bedingungen zur Vertragsausführung ✅

Rechtliche, wirtschaftliche, finanzielle und technische Informationen
Wirtschaftliche und finanzielle Leistungsfähigkeit
Liste und kurze Beschreibung der Auswahlkriterien:

Business liability insurance: There are the following minimum requirements for the economic and financial standing: Business liability insurance Evidence must be provided of the existence of business liability insurance for activities that are the subject of the tendered contract. Minimum requirement: The business liability insurance to be proven must include the following minimum coverage: Personal injury, property damage and financial losses: EUR 500,000 sum insured per claim and limited to EUR 1 million sum insured for all claims in an insurance year.

Technische und berufliche Fähigkeiten

References: Tenderers have to make proof of suitable references in the form of a self-declaration in a list of the main supplies and services delivered or performed over the last three years before the deadline for submission of tenders. For the purpose of this procurement procedure, a reference is defined as a contractual relationship between the candidate and a client covering services which are comparable to those subject of the tendered contract. By the means of references it has to be made proof of the following (minimum requirements): - Specialisation in Education Sector: Demonstrated experience in marketing and communications campaigns for educational institutions or programs. - Specialisation in Technology Sector: Demonstrated experience in marketing and communications campaigns for technology sector clients. - Global Outreach and Multicultural Marketing Expertise: The tenderer must have experience with the implementation of EU-wide communication and marketing campaigns. The tenderer must demonstrate experience in multicultural content creation and outreach. - Strategic Brand Storytelling and Content Creation: Ability to develop brand and create narratives that align with the EIT RawMaterials Academy"s ethos and resonate with a diverse audience. Demonstrable skills in creating a wide array of content types, including but not limited to text, graphics, video, and interactive media. Proficiency in leveraging cutting-edge technologies such as Artificial Intelligence and Virtual Reality to enhance story-telling and user engagement. - Advanced Digital Marketing Capabilities: Proficiency in digital marketing, including SEO, social media, content marketing, and email campaigns. Capabilities in analytics and the use of data to drive marketing decisions and measure the success of campaigns. - Public Relations Expertise: Expertise in managing public relations campaigns and crisis communication. Tenderer must demonstrate experience in establishing media relations and a record of accomplishment in securing coverage in relevant media outlets. Each of the above-mentioned criteria has to be met by a minimum of one (1) reference (exclusion criteria). One reference may cover more than one of the above-mentioned exclusion criteria. EIT RawMaterials reserves the right to contact former clients to verify the given information.

Liste und kurze Beschreibung der Auswahlkriterien

Number of employees: Tenderers have by self-declaration to show the tenderer's average annual number of permanent employees over the last three completed fiscal years before the deadline for submission of tenders. Minimum requirement: Tenderers must prove an annual average of at least 50 permanent employees over the last three completed fiscal years before the deadline for submission of tenders.

Bedingungen für die Teilnahme
Liste und kurze Beschreibung der Bedingungen:

Qualification and authorisation to pursue the professional activity: 1) Registration with the commercial register (Indication of the HRB/HRA number and the register court) If there is no obligation to register (e.g. due to the legal form), corresponding information must be provided. 2) Registration with a professional or trade register in other EU Member States (For the Member States of the European Union, the respective professional or trade registers are set out in Annex 11 to Directive 2014/24/EU)

Technische und berufliche Fähigkeiten
Liste und kurze Beschreibung der Auswahlkriterien:

Subcontracting: Tenderers have to declare which parts of the contract the tenderer intends to subcontract, where such a declaration is already possible.

Bedingungen für den Vertrag
Bedingungen für die Vertragserfüllung: see terms of contract
Bedingungen für die Teilnahme
Ausschlussgrund:

Beteiligung an einer kriminellen Vereinigung

Betrugsbekämpfung

Der Zahlungsunfähigkeit vergleichbare Lage gemäß nationaler Rechtsvorschriften

+ 18 weitere

Direkte oder indirekte Beteiligung an der Vorbereitung des Vergabeverfahrens

Einstellung der gewerblichen Tätigkeit

Entrichtung von Steuern

Falsche Angaben, verweigerte Informationen, die nicht in der Lage sind, die erforderlichen Unterlagen vorzulegen, und haben vertrauliche Informationen über dieses Verfahren erhalten.

Geldwäsche oder Terrorismusfinanzierung

Interessenkonflikt aufgrund seiner Teilnahme an dem Vergabeverfahren

Kinderarbeit und andere Formen des Menschenhandels

Korruption

Schwere Verfehlung im Rahmen der beruflichen Tätigkeit

Terroristische Straftaten oder Straftaten im Zusammenhang mit terroristischen Aktivitäten

Vereinbarungen mit anderen Wirtschaftsteilnehmern zur Verzerrung des Wettbewerbs

Verstoß gegen arbeitsrechtliche Verpflichtungen

Verstoß gegen sozialrechtliche Verpflichtungen

Verstoß gegen umweltrechtliche Verpflichtungen

Verwaltung der Vermögenswerte durch einen Insolvenzverwalter

Vorzeitige Beendigung, Schadensersatz oder andere vergleichbare Sanktionen

Zahlung der Sozialversicherungsbeiträge

Zahlungsunfähigkeit

Öffentlicher Auftraggeber
Name und Adressen
Name: EIT RawMaterials GmbH
Nationale Registrierungsnummer: DE301692026 (VAT ID)
Postanschrift: Europaplatz 2
Postleitzahl: 10557
Postort: Berlin
Region: Berlin 🏙️
Land: Deutschland 🇩🇪
Kontaktperson: LUTZ | ABEL Rechtsanwalts PartG mbB
E-Mail: vergabe-b@lutzabel.com 📧
Telefon: +49 30 206 443-0 📞
Art des öffentlichen Auftraggebers
Einrichtung des öffentlichen Rechts
Haupttätigkeit
Wirtschaft und Finanzen
Kommunikation
Dokumente URL: https://www.dtvp.de/Satellite/notice/CXP4Y9P5YTM/documents 🌏
Teilnahme-URL: https://www.dtvp.de/Satellite/notice/CXP4Y9P5YTM 🌏
URL des Beschaffungsinstruments: https://www.dtvp.de/Satellite/notice/CXP4Y9P5YTM 🌏
Kennung der vorherigen Bekanntmachung: 583786-2024
Elektronische Einreichung: Erforderlich
Maximale Verlängerungen: 2

Ergänzende Informationen
Zusätzliche Informationen

Bekanntmachungs-ID: CXP4Y9P5YTM 1) Tenderers must declare the absence of the exclusion grounds stated in sections 123 et seq. of the Act against Restraints of Competition (ARC). In addition, tenderers shall, for the purpose of implementing Art. 5k (1) of Regulation (EU) No 833/2014 as amended by Art. 1 No. 23 of Council Regulation (EU) 2022/576 of 8 April 2022, declare that they are not a person with relations to the Russian Federation within the meaning of Art. 5k (1) of Regulation (EU) No 833/2014 and will not subcontract services to such a person. For this purpose the form "Declaration on the absence of grounds for exclusion" must be used. 2) Tenderers may refer to the capacities of third parties under the conditions of section 47 of the Procurement Ordinance (Vergabeverordnung - VgV). 3) It is admissible to participate as a bidding consortium. A bidding consortium is treated legally like a single tenderer. Insofar as tenderers are mentioned in this contract notice or in the procurement documents, this refers to both individual tenderers and bidding consortia. In the request to participate, members of the consortium must name an authorised representative. The authorised representative is available as contact person for the consortium in this procurement procedure. The eligibility review shall be carried out taking into account all documents submitted by the bidding consortium. The suitability to pursue the professional activity and the absence of grounds for exclusion under section 123 ARC and section 124 ARC must be proven individually for each member of a bidding consortium. With regard to the other eligibility criteria, the bidding consortium as a whole is subject of the eligibility review. For this reason, each member completes the declaration on eligibility only to the extent that it applies to that member. If and insofar as members refer to third parties" capacities, the declaration on third parties" capacities must also be completed and submitted. The eligibility review shall take into account all documents submitted by the bidding consortium. 4) The language of this procurement procedure shall be English. All communication shall be conducted in English. In addition to copies of originals documents in other languages than English (also German), simple translations into English must also be enclosed for information and proof which are not in English. Services will have to be provided exclusively in English, as the working language at EIT RawMaterials is exclusively English. However, the contract to be awarded in this procurement procedure as the procurement procedure itself will be subject to German law exclusively.

Zusätzliche Informationen

Bekanntmachungs-ID: CXP4Y9P5YTM

1) Tenderers must declare the absence of the exclusion grounds stated in sections 123 et seq. of the Act against Restraints of Competition (ARC). In addition, tenderers shall, for the purpose of implementing Art. 5k (1) of Regulation (EU) No 833/2014 as amended by Art. 1 No. 23 of Council Regulation (EU) 2022/576 of 8 April 2022, declare that they are not a person with relations to the Russian Federation within the meaning of Art. 5k (1) of Regulation (EU) No 833/2014 and will not subcontract services to such a person. For this purpose the form "Declaration on the absence of grounds for exclusion" must be used. 2) Tenderers may refer to the capacities of third parties under the conditions of section 47 of the Procurement Ordinance (Vergabeverordnung - VgV). 3) It is admissible to participate as a bidding consortium. A bidding consortium is treated legally like a single tenderer. Insofar as tenderers are mentioned in this contract notice or in the procurement documents, this refers to both individual tenderers and bidding consortia. In the request to participate, members of the consortium must name an authorised representative. The authorised representative is available as contact person for the consortium in this procurement procedure. The eligibility review shall be carried out taking into account all documents submitted by the bidding consortium. The suitability to pursue the professional activity and the absence of grounds for exclusion under section 123 ARC and section 124 ARC must be proven individually for each member of a bidding consortium. With regard to the other eligibility criteria, the bidding consortium as a whole is subject of the eligibility review. For this reason, each member completes the declaration on eligibility only to the extent that it applies to that member. If and insofar as members refer to third parties" capacities, the declaration on third parties" capacities must also be completed and submitted. The eligibility review shall take into account all documents submitted by the bidding consortium. 4) The language of this procurement procedure shall be English. All communication shall be conducted in English. In addition to copies of originals documents in other languages than English (also German), simple translations into English must also be enclosed for information and proof which are not in English. Services will have to be provided exclusively in English, as the working language at EIT RawMaterials is exclusively English. However, the contract to be awarded in this procurement procedure as the procurement procedure itself will be subject to German law exclusively.

Körper überprüfen
Name: Senatsverwaltung für Wirtschaft, Energie und Betriebe Vergabekammer des Landes Berlin
Nationale Registrierungsnummer: 11-1300000V00-74
Postanschrift: Martin-Luther-Straße 105
Postleitzahl: 10825
Postort: Berlin
Region: Berlin 🏙️
Land: Deutschland 🇩🇪
E-Mail: vergabekammer@senweb.berlin.de 📧
Telefon: +49 (030) 90138316 📞
Fax: (030) 90137613 📠
Verfahren zur Überprüfung
Genaue Informationen über Fristen für Überprüfungsverfahren:

Complaints for identified infringements of public procurement regulations must be addressed the contracting authority within a period of ten calendar days (§ 160 para. (3) no. 1 ARC). Violations of public procurement regulations which become apparent from the contract notice or from the procurement documents must be reprimanded by the end of the deadline for requests to participate specified in the contract notice, § 160 para. (3) no. 2 and 3 ARC. In addition, reference is made to § 160 para. (3) no. 4 ARC. Accordingly, a review procedure is inadmissible if more than 15 calendar days have expired since receipt of notification from the contracting authority that it is unwilling to redress the objection.

Informationen über elektronische Arbeitsabläufe
Die elektronische Rechnungsstellung wird akzeptiert
Bekanntmachungsangaben
Bevorzugtes Datum der Veröffentlichung: 2024-11-11+01:00 📅
Quelle: OJS 2024/S 221-690427 (2024-11-11)

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