Housekeeping services for Dan Tysk offshore accommodation platform

Menge oder Umfang

The contractor shall provide full catering, janitorial, cleaning and laundry services on board the Dan Tysk OAP for the benefit of residents and non-residents and will be required to procure, supply and provide all necessary:1) Personnel:Contractor shall provide an adequate number of personnel to carry the services on the platform. Contractor shall comply with the local legislations regarding customs and immigration.2) Consumables:Contractor shall provide and maintain adequate stocks of all necessary crockery, tableware, napkins, cutlery, glassware and sufficient kitchen utensils and cooking equipment and subsequent replacements to ensure hygienic and efficient preparation, handling and serving of all food stuffs and shall ensure clean and attractive place settings at each meal sitting. Bed linen and towels shall also be provided as well as maintained or replaced as necessary.3) Food:Vattenfall will provide a brand list for food items in the invitation to tender (ITT). Where possible all commodities should be sourced locally and any cost impact highlighted. Alternative items, e.g. in case of discontinuation shall be reported to or recommended to Vattenfall representative before use, and the continued supply of such items to be agreed and confirmed in writing.4) Onshore Services:Onshore management and supervision, procurement, administrative and quality control facilities to plan control and support the offshore services.Vattenfall wishes to engage with a Contractor who can provide expert services for the catering services. The activities shall be carried out by qualified, experienced and competent personnel who will pro-actively work together with Vattenfall and relevant authorities.

Zusätzliche Informationen

The application and tender procedure is conducted in accordance with EU procurement regulations.

Pursuant to this regulation the following procedural guidelines have to be observed:

A. Formal:

1. The participation application and the corresponding confirmations/declarations/documentation must be made in writing in English language and additional electronic on a data carrier (CD) (submission to the specified point of contact by the closing date – submission by telefax or electronic form, e.g. by e-mail, is not sufficient).

2. All declarations and confirmations specified in the announcement must be submitted completely. The participation application, confirmations and declarations must be signed personally in original and as legally binding. Copies or Scans of signatures are not allowed.

3. The application documents must be structured according to No. III. 2) and have to contain the requested information in the respective category. Otherwise the awarding authority is not obliged to take such information into consideration. A reference to an earlier application is not sufficient.

4. The application must contain the applicant's consent to the fact that the awarding authority may be

exchanged with another entity. It might be necessary to change the awarding authority to a separate legal entity within the group of the awarding authority in the course of the tender procedure.

5. Applicants who are not seated in Germany shall submit their registry copies, confirmations, certifications and qualifications in accordance with the legal requirements of the seating country.

6. Applicants shall state in their application details of any service(s) / work for execution of services, are to be awarded to third parties as subcontractors. In such case, an index of subcontractors with corresponding service(s) / work and the necessary information/declarations/confirmations must be attached to the application.

7. The obligation of the submission of certificates is not applicable, if a comparable register does not exist or if a registration is not necessary in the particular country. In this case applicant has to give sufficient evidence that a comparable register does not exist or if a registration is not necessary.

8. The required information, declarations and confirmations do not constitute minimum conditions. Essential information, i.e. information which absolutely must be submitted by the end of the application period, is designated as „minimum conditions”. Delay or failure to submit information designated as “minimum conditions” will result in exclusion from the procedure. The awarding authority reserves the right to require further declarations and confirmations, but is not obliged to do so, neither are the applicants entitled to complete their documents.

9. The decision on the invitation to tender will take into account the principles of transparency, equal access, publicity and equal treatment.

10. Regarding to the technical capacity (point III.2.3 of this publication) and deviant to the additional information (point VI.3 of this publication) the bidder has to be able to create necessary documents for permissions in German.

11. The awarding authority is not liable for any costs incurred by the applicants nor shall it reimburse any expenses or losses which applicants incur or suffer in connection with the application procedure, including in the event of a cancellation.

B. Selecting the operators who will be invited to tender:

The awarding authority will examine the participation applications in a four-stage process:

1. Examination of the required confirmations and qualifications,

2. Examination of potential reasons for exclusion ('minimum conditions'),

3. Examination of the suitability of the applicant in accordance with the published participation conditions which are not designated as minimum condition.

4. In case that, as an result of the examination more than 5 applicants will meet the required demands, the awarding authority reserves the right to send out the invitation to tender (ITT) to the most suitable applicants in consideration of the following qualification criteria:

— All required information, declarations and confirmation designated as “other information” will be evaluated each with 1 point if submitted; otherwise with 0 points. In total: 12 points.

— Information, declaration and confirmation regarding previous experience will be evaluated in total with 18 points by the awarding authority, based on the following principle: Experience Offshore Catering (Platform or Ship) = 5 points; Experience Platform Catering = 3 points; Experience Catering by Germany Hygenic Rules = 10 points.

— Information, declaration and confirmation regarding the technical capacity (point III.2.3 of this publication) of the applicant will be evaluated in total with 10 points by the awarding authority.

The evaluation will follow in accordance with the valuation rules for the particularly qualification criteria.

The selection of applicants will follow the ranking as a summary of the awarded scores. The Awarding Authority reserves the right in the case that more than 5 applicants fulfil the requirements to select the five best applicants based on the ranking list. The higher the rank, the better.

C. Conditions relating to the contract:

1. The contract award is subject to approval by the corporate bodies of the awarding authority (i.e. Board of Directors of Vattenfall AB) (organ reservation).

2. The contract award is subject to the confirmation by the awarding authority that the work described in this announcement will be carried out with commercial reasonableness.

3. The contract award is subject to the issuance of the necessary permits, approvals and regulatory licenses.

4. The awarding authority reserves the right to cancel the tender procedure in its entirety or in parts at any time.

5. The awarding authority is not liable for any costs incurred by the bidders nor shall it reimburse any expenses or losses which bidders incur or suffer in connection with the tender procedure, including in the event of a cancellation.

Kurze Beschreibung

The contract comprises the provision of life-support services including catering, cleaning, laundry, janitorial services, maintenance, managing of recreational facilities and support emergency response whilst adhering to Vattenfall's and industry health and safety policies at all times. The contractor shall provide the service continuously in order to support technicians and personnel operating on a 12h day shift basis while on board, 7 days per week at 365 days per year during the term of the contract.

Menge oder Umfang

The contractor shall provide full catering, janitorial, cleaning and laundry services on board the Dan Tysk OAP for the benefit of residents and non-residents and will be required to procure, supply and provide all necessary:

Hauptstandort oder Erfüllungsort

DanTysk, located in the German part of the North Sea, within the German Exclusive Economic Zone (EEZ) at approximately 55º04'N (northern latitude) and 007º14'E (eastern longitude), close to the German-Danish boarder.

Befähigung zur Berufsausübung

2. Copy of an up to (not older than 6 months since announcement date) date registry entry in the companies or professional register (or similar) of the country in which the applicant is seated, issued by the responsible authority. (minimum condition).

Wirtschaftliche und finanzielle Leistungsfähigkeit

1. Information and formalities necessary for evaluating if the requirements are met: i. Respondent or, if applicable its parents, shall have the reputable and healthy financial standing necessary to execute the announced Contract with the corresponding risk profile. The yearly turnover average over the last three years will be minimal 1 times the Estimated Contract value.

Wirtschaftliche und finanzielle Leistungsfähigkeit

2. Information part of the Respondents Application: Full audited, consolidated annual reports, including management report and explanatory notes and with a non-qualified auditor opinion, for the most recent three years for the Respondent and, if applicable its parents. In case of a Joint Venture, please include this information for each partner. Additional financial information must be provided that relates specifically to the field of business related to the scope of the announced contract.

Technische und berufliche Fähigkeiten

1. References (not older than 5 years) for the services as requested under II.1.5) and II.2.1) including detailed information of the following: a) Detailed information of services provided for projects of comparable complexity.

Geforderte Kautionen und Garantien

In case that the bidder is no Ultimate Parent Company the bidder has to provide a Parent Company Guarantee in addition to other Guarantees. Details will be provided in the invitation to tender (ITT).

Rechtsform der Gruppe von Wirtschaftsteilnehmern, an die der Auftrag vergeben werden soll

Two or more applicants may also form a grouping in the form of an application consortium in order to obtain an ITT. No specific legal form is required but the individual members of such a consortium should be jointly and separately liable for performance of the contract. The application and later bidder consortium shall remain unchanged throughout the whole procedure until the works have been completed. If unforeseen circumstances require a change in the composition of such consortium, the awarding authority may allow such change at its sole discretion provided that the change does not distort competition amongst the applicants.